GEM

M.p.power Management Company Limited Jabalpur High End Laptop & Desktop PCs UPS Tender 2025 Madhya Pradesh

Posted

30 Oct 2025, 05:47 pm

Deadline

24 Nov 2025, 11:00 am

EMD

₹5,87,408

Value

₹1,95,80,280

Location

JABALPUR , MADHYA PRADESH

Progress

Issue30 Oct 2025, 05:47 pm
AwardPending
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Quantity

524

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Key Highlights

  • • OEM warranty: 3 years on-site with mandatory certificates
  • • Delivery clause: 25% quantity variation during contract; extension rules defined
  • • Service infrastructure: mandatory state-wide service centres or establishment within 30 days
  • • Escalation matrix and toll-free service contact required
  • • Past experience: similar deployments in last 3 financial years; single order ≥ 35% of estimated bid value

Tender Overview

M.p.power Management Company Limited Jabalpur in Madhya Pradesh invites bids for procurement across multiple IT categories including high-end laptops, entry and mid-level desktop computers, and Line Interactive UPS with AVR. Estimated contract value is ₹19,580,280 with an EMD of ₹587,408. The scope includes devices with factory pre-loaded operating systems, configurable RAM and storage options, and potential on-site installation. A notable differentiator is the option clause allowing up to 25% quantity variation during contract execution. Bidders must ensure a responsive service network within MP and align with OEM warranty requirements. Unique terms emphasize after-sales service capability, installation and commissioning, and adherence to delivery schedules anchored to contract delivery periods.

Technical Specifications & Requirements

  • Items include high-end laptops, desktop computers (Q2), and Line Interactive UPS with AVR (V2).
  • Required: Factory pre-loaded operating system for desktops; RAM type and capacity; SSD/HDD storage; display size in cm; monitor availability; on-site OEM warranty (years).
  • Warranty: 3 years on-site OEM warranty from final acceptance or post-installation testing, with OEM warranty certificates delivered at goods handover.
  • Service expectations: dedicated toll-free support, escalation matrix, and functional service centres within the state; centers to be established within 30 days if not present.
  • Experience requirement: past supply/installation/commissioning of similar products in the last three financial years; a single order must be at least 35% of the estimated bid value.

Terms, Conditions & Eligibility

  • EMD: ₹ 587,408.
  • Option to increase/decrease quantity up to 25% of bid/contracted quantity; delivery duration may extend with the option, minimum 30 days.
  • Service capability: functional service centre in the consignee state, toll-free service, and escalation matrix.
  • Warranty: 3 years from acceptance/installation; OEM certificates to be submitted at delivery; after-sales service network in India.
  • Past project requirement: bidders must have executed similar supply/installation in these three financial years; single order threshold of 35% of estimated bid value.

Key Specifications

  • Product categories: High End Laptop, Entry/Mid Desktop, Line Interactive UPS with AVR (V2)

  • OS: Factory pre-loaded desktop OS specified by OEM

  • RAM/Storage: specify RAM size and storage type (SSD/HDD) per BOQ/PO

  • Display: monitor availability and screen size in cm

  • Warranty: On-site OEM warranty for 3 years

  • Service: dedicated toll-free support and escalation matrix

  • Delivery: 25% quantity variation allowed; minimum 30 days extended delivery where applicable

Terms & Conditions

  • EMD amount and payment proof required

  • Delivery terms include quantity variation up to 25%

  • 3-year on-site warranty with OEM certificates

Important Clauses

Payment Terms

Not explicitly specified in summary; EMD required; ensure payment as per contract after acceptance and delivery

Delivery Schedule

Delivery period can be extended under option clause; additional time formula applied with minimum 30 days

Penalties/Liquidated Damages

Not detailed in summary; ensure compliance with delivery and performance obligations per contract

Bidder Eligibility

  • Experience in supply/installation of similar IT equipment in last 3 financial years

  • Single order value ≥ 35% of estimated bid value

  • Functional service centre or ability to establish one within 30 days in MP

Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
Processor Base Processor Number For Higher Processor Or higher
Processor Higher Processor Number Intel Core Ultra 7 155H, Intel Core Ultra 7 165H, Intel Core i7-13700H, Intel Core i9-12900H, Intel Core Ultra 9 185H, Intel Core i7-13650HX, Intel Core i7-13700HX, Intel Core i7-14650HX, Intel Core Ultra 5 236V, Intel Core Ultra 5 226V, Intel Core Ultra 5 238V, Intel Core Ultra 7 265U, Intel Core Ultra 7 266V, Intel Core Ultra 7 268V, Intel core ultra 7 255H Or higher
Operating System Operating System (Factory Pre-Loaded) Window 11 Professional
Memory Type of RAM DDR5 Or higher
Memory RAM Size (GB) 16, 32 Or higher
Display Display Size (in cm) - Diagonal 35.56 to 38.07 (14 In to 14.99 In), 38.08 to 40.62 (15 In to 15.99 In), 40.63 to 43.16 (16 In to 16.99 In)
Storage Capacity of Storage Drive (in GB) 1024, 2048, 4096

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply/installation in past 3 financial years

4

Financial statements demonstrating financial capability

5

EMD payment proof

6

OEM authorization/cendorization certificates

7

Technical bid/compliance certificates showing OS, RAM/Storage specs, warranty terms

Frequently Asked Questions

How to bid for high end laptops tender in Jabalpur MP 2025

Bidders must submit GST, PAN, experience certificates, financials, and EMD ₹587,408. Ensure OEM authorization, factory pre-loaded OS, and 3-year on-site warranty. Comply with the 25% quantity variation clause, provide MP-based service centres or establish within 30 days, and include escalation matrix for after-sales support.

What documents are required for Madhya Pradesh IT procurement bid 2025

Prepare GST certificate, PAN, company financials, experience certificates for similar procurements in last 3 financial years, EMD proof of ₹587,408, OEM authorization, and technical bid with OS and warranty compliance. Include service centre proof or plan to establish one in MP within 30 days.

What are the technical specs for laptops and UPS in this tender

Devices must feature factory pre-loaded OS, defined RAM/storage options, and monitor availability. Specifications include SSD/HDD capacity, RAM size, display size, and AVR-enabled Line Interactive UPS. OEM warranty certificate is required; installation/commissioning may be included in scope with training.

When is the delivery period and option quantity clause

Contract allows up to 25% quantity variation at award and during currency. Delivery timelines start after the last original delivery order; extended time computed as (additional quantity/original quantity) × original delivery period, minimum 30 days.

What is the warranty requirement for this procurement

A 3-year on-site OEM warranty is required from final acceptance or after installation. OEM certificates must be submitted at delivery; service network should support installation, commissioning, and troubleshooting across India.

What past experience is required for eligibility in MP IT tender

Bidders must show execution of similar supply/installation projects in the last three financial years, with a single order value not less than 35% of the estimated bid value.

Are service centres required in MP for this bid

Yes. A functional Service Centre within the State is required for carry-in warranty; if not present, a new Centre must be established within 30 days of award, with documentary evidence submitted.

What is the estimated contract value for this tender

The estimated value is ₹19,580,280. The bid must address multiple product categories—high-end laptops, entry/mid desktops, and Line Interactive UPS with AVR—with corresponding OEM warranty and service commitments.

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