GEM

Hindustan Petroleum Corporation Ltd Vendor Code Creation & GEM Tender Visakhapatnam Andhra Pradesh 2025

Posted

25 Oct 2025, 11:56 am

Deadline

04 Nov 2025, 03:00 pm

Location

VISAKHAPATNAM , ANDHRA PRADESH

Progress

Issue25 Oct 2025, 11:56 am
Corrigendum25 Oct 2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

238

Category

Item No 10

Bid Type

Two Packet Bid

Key Highlights

  • • Vendor onboarding via GEM portal for Hindustan Petroleum Corporation Ltd (HPCL) in Visakhapatnam
  • • GST-inclusive pricing required; all taxes included in quoted rates
  • • Quantity flexibility up to 25% of bid/contracted quantity with corresponding delivery time adjustments
  • • Site visit advised to accurately assess scope before submitting quotes
  • • Mandatory vendor code creation documents: PAN, GSTIN, cancelled cheque, EFT mandate
  • • Online submission only; no hard copy or email submissions accepted
  • • HPCL techno-commercial criteria govern eligibility; final decision reserved by HPCL

Tender Overview

Hindustan Petroleum Corporation Ltd invites bids via GEM for vendor code creation and related vendor enrollment steps at its Visakhapatnam, Andhra Pradesh facility. The opportunity involves processing through the GEM portal with bids inclusive of GST and other taxes. The tender supports quantity flexibility up to 25% of bid/contracted volumes and requires online submission only. Bidders are encouraged to visit the site to assess actual work requirements before quoting. Delivery timelines will hinge on original and extended delivery periods as per option clause. This procurement emphasizes accurate vendor onboarding and compliant price bidding.

Technical Specifications & Requirements

  • Platform: GEM portal submission for vendor code creation and related onboarding.
  • Pricing: Rates quoted must be GST-inclusive and cover all taxes.
  • Quantity Flexibility: Option to increase/decrease quantity up to 25% of bid/contracted quantity; delivery period adjusts accordingly.
  • Site Assessment: Site visit recommended prior to quote to gauge actual work scope.
  • Submission Rules: Quotes must adhere to the “Mode of Bidding” as per tender document; online only; hard copies disallowed.
  • Documentation: Required vendor onboarding documents include PAN, GSTIN, cancelled cheque, EFT mandate; project scope defined in complete tender document.
  • ATC & Finalization: Technical-commercial criteria govern eligibility; HPCL decision is final on clarifications.
  • BOQ/Items: 43 total items referenced; specific item descriptions not provided in excerpt.

Terms & Eligibility

  • Delivery concept: Delivery period begins from the last date of the original delivery order; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days.
  • Portal submission: Bids must be submitted exclusively through the GEM portal; other modes are not accepted.
  • EMD/Financials: No explicit EMD amount shown in excerpt; bidders must submit standard bid documentation per T&C.
  • Documentation for Vendor Code Creation: Copy of PAN, GSTIN, cancelled cheque, EFT mandate certified by bank; ensure all are valid and legible.
  • Clarifications: HPCL’s techno-commercial criteria must be met for bid acceptance; final decision rests with HPCL.

Key Specifications

  • Vendor Code Creation & onboarding via GEM portal

  • GST-inclusive price quote

  • Quantity variation up to 25% with delivery extension rules

  • Site visit recommended for scope assessment

  • Submission strictly through GEM portal; no alternative channels

  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate

Terms & Conditions

  • Quantity may be increased/decreased by up to 25% of bid quantity at contract stage

  • Delivery period rules apply from last date of original order with formula-based extensions

  • GST-inclusive pricing and site assessment recommended prior to quoting

Important Clauses

Payment Terms

Prices quoted must be inclusive of GST; no separate tax adjustments indicated in excerpt

Delivery Schedule

Delivery period commences from last date of original delivery order; extension formula applied with minimum 30 days

Penalties/Liquidated Damages

Not specified in excerpt; final terms likely within complete tender document

Bidder Eligibility

  • Must qualify under HPCL techno-commercial criteria

  • Submit mandatory vendor onboarding documents (PAN, GSTIN, EFT mandate)

  • Submit online bids exclusively via GEM portal

Bill of Quantities (BOQ) 43 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
10 Item No 10 For details refer Item no 10 9 ea vnmpatrudu 112
20 Item No 20 For details refer Item no 20 1 ea vnmpatrudu 112
30 Item No 30 For details refer Item no 30 1 ea vnmpatrudu 112
40 Item No 40 For details refer Item no 40 10 ea vnmpatrudu 112
50 Item No 50 For details refer Item no 50 2 ea vnmpatrudu 112
60 Item No 60 For details refer Item no 60 1 ea vnmpatrudu 112
70 Item No 70 For details refer Item no 70 7 ea vnmpatrudu 112
80 Item No 80 For details refer Item no 80 2 ea vnmpatrudu 112
90 Item No 90 For details refer Item no 90 1 eac vnmpatrudu 112
100 Item No 100 For details refer Item no 100 4 ea vnmpatrudu 112
110 Item No 110 For details refer Item no 110 2 ea vnmpatrudu 112
120 Item No 120 For details refer Item no 120 3 ea vnmpatrudu 112
130 Item No 130 For details refer Item no 130 5 ea vnmpatrudu 112
140 Item No 140 For details refer Item no 140 3 ea vnmpatrudu 112
150 Item No 150 For details refer Item no 150 2 ea vnmpatrudu 112
160 Item No 160 For details refer Item no 160 10 ea vnmpatrudu 112
170 Item No 170 For details refer Item no 170 1 ea vnmpatrudu 112
180 Item No 180 For details refer Item no 180 15 ea vnmpatrudu 112
190 Item No 190 For details refer Item no 190 4 ea vnmpatrudu 112
200 Item No 200 For details refer Item no 200 4 ea vnmpatrudu 112
210 Item No 210 For details refer Item no 210 6 ea vnmpatrudu 112
220 Item No 220 For details refer Item no 220 6 ea vnmpatrudu 112
230 Item No 230 For details refer Item no 230 20 ea vnmpatrudu 112
240 Item No 240 For details refer Item no 240 6 ea vnmpatrudu 112
250 Item No 250 For details refer Item no 250 6 ea vnmpatrudu 112
260 Item No 260 For details refer Item no 260 20 ea vnmpatrudu 112
270 Item No 270 For details refer Item no 270 3 ea vnmpatrudu 112
280 Item No 280 For details refer Item no 280 15 ea vnmpatrudu 112
290 Item No 290 For details refer Item no 290 2 ea vnmpatrudu 112
300 Item No 300 For details refer Item no 300 2 ea vnmpatrudu 112
310 Item No 310 For details refer Item no 310 12 ea vnmpatrudu 112
320 Item No 320 For details refer Item no 320 2 eac vnmpatrudu 112
330 Item No 330 For details refer Item no 330 4 eac vnmpatrudu 112
340 Item No 340 For details refer Item no 340 10 eac vnmpatrudu 112
350 Item No 350 For details refer Item no 350 12 ea vnmpatrudu 112
360 Item No 360 For details refer Item no 360 6 ea vnmpatrudu 112
370 Item No 370 For details refer Item no 370 2 ea vnmpatrudu 112
380 Item No 380 For details refer Item no 380 4 ea vnmpatrudu 112
390 Item No 390 For details refer Item no 390 5 ea vnmpatrudu 112
430 Item No 430 For details refer Item no 430 2 eac vnmpatrudu 112
440 Item No 440 For details refer Item no 440 2 eac vnmpatrudu 112
450 Item No 450 For details refer Item no 450 2 eac vnmpatrudu 112
460 Item No 460 For details refer Item no 460 2 eac vnmpatrudu 112

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate duly certified by Bank

5

GST Registration Certificate

6

Business/Company Registered Documents

7

Any prior vendor onboarding certificates (if applicable)

Corrigendum Updates

1 Update
#1

Update

25 Oct 2025

Frequently Asked Questions

How to bid for HPCL vendor code creation via GEM in Visakhapatnam?

Bidders must register on the GEM portal, upload PAN, GSTIN, cancelled cheque, and EFT mandate, then submit the bid with GST-inclusive pricing. Ensure site visit is completed to understand scope; follow HPCL techno-commercial criteria for eligibility and adhere to the mode of bidding instructions.

What documents are required for HPCL vendor onboarding in Andhra Pradesh?

Submit PAN Card, GSTIN, cancelled cheque, EFT mandate certified by bank, GST registration certificate, and company registration documents. These must accompany the bid for vendor code creation and meet techno-commercial criteria set by HPCL.

What is the delivery period and extension rule for HPCL tender?

Delivery starts from the last date of the original delivery order. If quantity increases, extended time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days, and may extend up to the original delivery period.

Are quotations required to include GST in HPCL tender submissions?

Yes. Quotes must be GST-inclusive, covering all applicable taxes. The price bid should reflect the total amount payable with no separate tax calculations, as specified in the tender terms.

Is site visit mandatory for HPCL vendor code creation tender in Visakhapatnam?

Site visit is strongly advised to assess actual work requirements before quoting, though the exact formal mandate is not explicitly stated. A site survey helps bidders tailor a compliant, accurate price bid per HPCL terms.

What happens if a bidder fails HPCL techno-commercial criteria?

Bids failing the techno-commercial criteria are not eligible for further consideration. HPCL reserves the right to accept or reject bids based on these criteria and to finalize decisions accordingly.

What is the submission channel for HPCL GEM bids?

Bids must be submitted exclusively through the GEM portal. HPCL prohibits submission via hard copy, fax, or email; online submissions ensure proper processing and alignment with portal rules.

What is required for EFT mandate during HPCL vendor enrollment?

An EFT mandate certificate from the bidder's bank, duly certified, must accompany the bid. It enables electronic payments and confirms bank details for transaction processing in HPCL procurement.

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