GEM

Chhatarpur District Panchayats Catering Service Tender Madhya Pradesh 2025 – EMD ₹40,000, 25% Quantity Flexibility

Posted

25 Oct 2025, 02:51 pm

Deadline

04 Nov 2025, 03:00 pm

EMD

₹40,000

Location

CHHATARPUR , MADHYA PRADESH

Progress

Issue25 Oct 2025, 02:51 pm
AwardPending
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Quantity

5000

Bid Type

Two Packet Bid

Key Highlights

  • • EMD amount of ₹40,000 and its submission method
  • • 25% quantity/duration flex at contract issue and post-issue
  • • Event-based catering for breakfast, two tea times, and lunch pack
  • • No BOQ items provided; emphasis on service capability and timely delivery
  • • Bidder must not be insolvent or undergoing liquidation; undertaking required
  • • ATC document and buyer-specified terms to be acknowledged and adhered to
  • • Hygiene and meal safety implied through public-serving catering standards
  • • Delivery schedule aligned with meal windows and event timing

Categories 2

BREAKFAST CATERING SERVICE

Tender Overview

  • Organization: Chhatarpur District Panchayats under the Department of Panchayati Raj, sourcing catering services for event-based meals. Scope includes breakfast, tea times, and lunch packs with specified meal windows (10:00 AM breakfast, 12:00 PM and 4:00 PM tea, 2:00 PM lunch). Estimated value and exact start/end dates are not disclosed. EMD ₹40,000 is mandatory. Location implicit: Chhatarpur district, Madhya Pradesh. Key differentiator: flexible quantity/duration up to 25% at contract issue and post-issue; bidders must accept revised quantities. This tender focuses on standard meals service for public events without a BOQ list.

Technical Specifications & Requirements

  • EMD: ₹40,000 (bank guarantee or online payment as per tender terms)
  • Service scope: Event-based catering with BREAKFAST (POHA/JALEBI/SAMOSA/KECHORI), TEA at two times (12:00 PM, 04:00 PM), and LUNCH PACK at 02:00 PM with chapati and dal fried as core components
  • Delivery/serving schedule: Meals aligned to specified times; terms mention no BOQ line items; focus on timely provisioning and hygiene
  • ATC/ATC-linked terms: Buyer-added terms include a 25% quantity/duration flex; bidder must acknowledge and accept
  • Quality expectations: No specific standards listed; bidders should demonstrate capability to provide hygienic, temperature-controlled meals in a government setup
  • Eligibility signals: No explicit certification requirements stated; bidders must meet standard vendor eligibility per department policy

Terms, Conditions & Eligibility

  • EMD: ₹40,000 to accompany bid submission; payment modality not specified here
  • Quantity/duration flexibility: Up to 25% adjustment at contract issue and post-issue; acceptance required
  • Financial standing: Bidder must not be under liquidation, court receivership, or bankruptcy; must upload a corresponding undertaking
  • Delivery expectations: Timely provisioning of breakfast, tea, and lunch within the defined windows; no BOQ items
  • Documentation: Standard bidder documentation likely required (GST, PAN, experience, financials) as per buyer terms; ATC document uploaded
  • Warranty/penalties: Not specified; absence suggests standard contract penalties may apply per buyer policy, not detailed here

Key Specifications

  • Catering service category: event-based meals

  • Estimated value: Not disclosed; EMD ₹40,000

  • Meal components: BREAKFAST, TEA (two times), LUNCH PACK with CHAPATI and DAL FRIED

  • Delivery window alignment: 10:00 AM breakfast, 12:00 PM tea, 04:00 PM tea, 02:00 PM lunch

  • Qualification: non-liquidation status; basic vendor eligibility; no BOQ items

  • Quality expectations: general hygiene and timely service; no ISI/ISO specified

Terms & Conditions

  • EMD of ₹40,000 must be submitted with bid

  • Quantity/duration may be adjusted by up to 25%

  • Applicant must confirm non-liability in liquidation or bankruptcy

  • ATC terms apply via uploaded document; adhere to buyer terms

  • Delivery must align with meal time windows; no BOQ items

  • Standard bid documentation required; specifics not fully disclosed

Important Clauses

Payment Terms

Not specified in detail; likely per government procurement norms; confirm with ATC terms and post-award payments

Delivery Schedule

Meals must be delivered and served within the defined time windows for breakfast, tea, and lunch packs

Penalties/Liquidated Damages

Not explicitly defined; implied via standard government contracting penalties; verify in contract award

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Demonstrated catering experience (similar events preferred)

  • Compliance with standard GST/PAN documentation and financial solvency

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar catering services

4

Audited financial statements or financial solvency documents

5

EMD submission proof (DD/online payment receipt or bank guarantee)

6

Technical compliance/quality certificates if available

7

OEM/anchor supplier authorization if applicable

8

Bidder undertaking confirming no liquidation or bankruptcy

Frequently Asked Questions

How to bid for catering tender in Chhatarpur district 2025?

Bidders should submit the standard bid documents including GST, PAN, and financials, plus an EMD of ₹40,000. Ensure you acknowledge the ATC terms, confirm no liquidation status, and demonstrate prior event catering experience to meet eligibility for the Chhatarpur District Panchayats tender.

What documents are required for the event catering bid in MP?

Required documents include GST certificate, PAN card, experience certificates for catering, audited financial statements, EMD payment proof, and an undertaking confirming non-liquidation. OEM authorizations may be needed if using third-party brands for meal components.

What are the meal timings and service scope for this catering tender?

Service includes BREAKFAST, TEA times at 12:00 PM and 04:00 PM, and LUNCH PACK at 02:00 PM with features like Chapati and Dal Fried. No BOQ items; focus on timely delivery and hygiene to satisfy event-based requirements.

What is the EMD amount and its submission method for bidders?

The EMD is ₹40,000. Submit via bank guarantee or online payment as specified by the buyer terms. Include EMD document with the bid submission to avoid disqualification.

Is there a quantity flex clause for this catering contract?

Yes, a flexible clause allows up to 25% increase in contract quantity or duration at the time of issue, and after award, the same 25% allowance applies; bidders must accept revised quantities if invoked.

What are the key eligibility criteria for this tender in MP?

Eligibility requires no liquidation or bankruptcy, ability to provide event-based catering, and submission of standard documents (GST, PAN, financials). Experience in similar catering services strengthens qualification; ensure compliance with ATC terms uploaded by the buyer.

Are there any specified quality standards or certifications for this catering tender?

The tender does not list explicit standards like ISI/ISO; bidders should demonstrate hygiene practices, food safety, and service reliability. Compliance with government catering norms and internal quality checks will be essential during evaluation.

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