GEM

Indian Council Of Agricultural Research Renovation & Workstations Repair Tender Meghalaya 2025

Posted

24 Oct 2025, 04:26 pm

Deadline

14 Nov 2025, 05:00 pm

EMD

₹68,500

Value

₹68,50,000

Location

RI BHOI , MEGHALAYA

Progress

Issue24 Oct 2025, 04:26 pm
AwardPending
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Quantity

16

Category

Renovation of the Administrative Officer Chamber

Bid Type

Two Packet Bid

Key Highlights

  • • Exact EMD amount: ₹68,500; payment terms aligned with tender rules
  • • 25% quantity option to be exercised at contract stage with extended delivery time
  • • Mandatory Detailed Design Drawings approval within 5 days of award; drawings revision list within 5 days
  • • Data Sheet submission required to enable technical verification against offered products
  • • Experience criterion: 3 years of regular govt/PSU supply of similar category products
  • • Delivery and installation location: ICAR Research Complex for NEH Region, Umroi Road, Ri Bhoi, Meghalaya
  • • BOQ includes 16 items covering renovations, flooring, lighting, partitions, and furniture
  • • No explicit itemized specs published; rely on buyer drawings and data sheets

Categories 5

PVC FLOORING CABIN IT EQUIPMENT PARTITIONS WOODEN FLOORING

Tender Overview

The Indian Council Of Agricultural Research (ICAR) invites bids for a comprehensive renovation and refurbishment package across multiple accounts and administration sections at the ICAR Research Complex for NEH Region, Ri Bhoi, Meghalaya. Estimated value: ₹6,850,000 with an EMD of ₹68,500. Scope includes chamber renovations, repairing workstations, LED ceiling lights, staff pantry, PVC flooring, wooden flooring, louvers, and store/establishment section works. The tender targets bidders capable of executing a broad interior upgrade within a government facility in Meghalaya, with emphasis on detailed design approvals and fabrication per buyer-supplied drawings. A key differentiator is the option clause allowing quantity fluctuations of up to 25% during and post-contract, at contracted rates, subject to minimum 30 days added delivery time. Delivery and installation occur at the Meghalaya address indicated by ICAR.

Technical Specifications & Requirements

  • No explicit product specifications published; bidders must rely on the BOQ and buyer drawings.
  • Data Sheet submission is mandatory, enabling verification against offered product specs.
  • Experience: minimum 3 years of regular supply/manufacture of similar category products to Central/State Govt organizations or PSUs.
  • Data sheets and detailed design drawings must be prepared and approved within 5 days of contract award; post-approval fabrication alignment is required.
  • EMD and PBG options acceptable as per T&C; ensure readiness for performance bonds.
  • 16 items in the BOQ indicate multi-category interior works including flooring, partitions, lighting, and furniture.

Terms & Eligibility

  • EMD: ₹68,500; performance security and payment terms to be as per buyer terms with option clause.
  • Delivery: basis of last delivery order date; extended delivery time via option clause, not LD for drawing approval delays.
  • Experience: bidder or OEM must show contracts demonstrating similar govt sector supply for at least 3 years prior to bid opening.
  • Location: delivery and installation at ICAR Research Complex for NEH Region, Umroi Road, Ri Bhoi, Meghalaya 793103.
  • Documents: Data Sheet, Detailed Design Drawings approval, and relevant contract copies to prove prior govt supply.

Key Specifications

  • BOQ indicates 16 interior items including renovation of administrative chambers, repairing workstations, LED ceiling lights, staff pantry, and flooring

  • No explicit performance metrics or IS/ISO standards published in tender data

  • Data Sheet submission required to validate offered materials and finishes against drawings

  • Delivery address is ICAR Research Complex for NEH Region, Umroi Road, Ri Bhoi, Meghalaya 793103

  • Experience: minimum 3 years of govt/PSU supply of similar interior fit-out works

Terms & Conditions

  • Option to increase/decrease quantity up to 25% of bid quantity at contracted rates

  • Detailed Design Drawings must be submitted within 5 days of award and approved/refined within 5 days

  • Delivery period adjusted if drawing approvals are delayed; no LD for buyer-side drawing approval delays

  • EMD ₹68,500; bidders must demonstrate financial and legal eligibility (no liquidation or bankruptcy)

  • Delivery and installation at ICAR Meghalaya location with performance as per approved drawings

Important Clauses

Payment Terms

EMD ₹68,500; contracted payment terms as per tender; option clause may affect quantity-based payments

Delivery Schedule

Delivery commences after final drawing approvals; extended time may be granted via option clause with minimum 30 days

Penalties/Liquidated Damages

LD if delivery/installation lags beyond agreed schedule; details to be specified in contract alignment with drawings

Bidder Eligibility

  • 3 years govt/PSU interior fit-out supply experience

  • Not under liquidation or court receivership

  • Demonstrated submission of Data Sheet and Detailed Design Drawings

Bill of Quantities (BOQ) 16 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Renovation of the Administrative Officer Chamber Description1 1 pieces [email protected] 90
2 Repairing of workstations Accounts Section Description2 1 pieces [email protected] 90
3 Repairing of LED Ceiling Lights Staff Pantry and Cabin Partitions Accounts Section Description3 1 pieces [email protected] 90
4 Providing and fixing of Wooden flooring and WPC Louvers Accounts Section Description4 1 pieces [email protected] 90
5 Renovation of the FAO Office Chamber Description5 1 pieces [email protected] 90
6 Repairing workstations providing LED Ceiling lights Estate Cell Description6 1 pieces [email protected] 90
7 Repairing PVC flooring in Administration Section Description7 1 pieces [email protected] 90
8 Repairing PVC flooring in Hindi Cell Description8 1 pieces [email protected] 90
9 Providing and fixing of Louvers and LED Ceiling Lights in Store Section Description9 1 pieces [email protected] 90
10 Providing and fixing Workstations in Store Section Description10 1 pieces [email protected] 90
11 Workstations in Establishment Section Description11 1 pieces [email protected] 90
12 LED Ceiling Lights and Staff Pantry in Establishment Section Description12 1 pieces [email protected] 90
13 Providing PVC Wooden Flooring Accounts Section Description13 1 pieces [email protected] 90
14 Providing PVC floor tiles in Establishment Section Description14 1 pieces [email protected] 90
15 Providing PVC floor tiles in Store Section Description15 1 pieces [email protected] 90
16 Installation of PVC Louver partitions Rectt Cell Description16 1 pieces [email protected] 90

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar govt/PSU supply (3 years or more)

4

Financial statements demonstrating financial capacity

5

EMD submission proof (online or DD as per terms)

6

Technical bid documents including Data Sheet

7

OEM authorizations or resellers’ confirmations if applicable

8

Detailed Design Drawings and approval correspondence

9

Contract copies of similar work completed for govt/PSU

Frequently Asked Questions

How to bid for ICAR Meghalaya renovation tender in 2025

To participate, bidders must meet the 3-year govt/PSU supply experience criterion, submit Data Sheets and Detailed Design Drawings within 5 days of award, provide GST/PAN, and furnish EMD ₹68,500. Ensure the bid reflects 16 interior items and complies with the option clause allowing 25% quantity changes at contracted rates.

What documents are required for ICAR renovation bid in Ri Bhoi

Required documents include GST certificate, PAN card, experience certificates for govt/PSU supplies, financial statements, EMD proof, Data Sheet and Detailed Design Drawings, OEM authorizations if applicable, and copies of similar govt contracts to prove prior experience in the last 3 years.

What are the delivery terms for ICAR Ri Bhoi renovation

Delivery and installation occur at ICAR Research Complex for NEH Region, Umroi Road, Ri Bhoi, Meghalaya 793103. The delivery period may extend due to the option clause up to 25% additional quantity with minimum 30 days added time; approval of drawings is critical to finalize timelines.

What is the EMD amount for this ICAR procurement

The Earnest Money Deposit (EMD) is ₹68,500. Bidders can submit EMD via online payment or bank DD as per tender terms. EMD is part of bid security and supports eligibility; ensure submission with the technical bid to avoid disqualification.

What is required in the Detailed Design Drawings for ICAR bid

Within 5 days of award, bidders must submit Detailed Design Drawings for approval. The buyer will approve or provide modification lists within 5 days. Fabrication must align with approved drawings; any delay in approval may push delivery timelines without LD.

Which sections and works are covered under the ICAR Meghalaya tender

The scope includes renovation of the Administrative Officer Chamber, repairing workstations in Accounts, LED ceiling lights, staff pantry, wooden flooring, WPC louvers, PVC flooring in Administration and Hindi Cells, and providing/fixing louvers and LED lights in Store and Establishment sections, plus furniture/workstations in multiple sections.

What experience criteria must bidders meet for this govt tender

Bidders or their OEMs must demonstrate regular manufacture and supply of similar interior fit-out products to Central/State Govt organizations or PSUs for at least 3 years prior to bid opening, with copies of relevant contracts submitted along with the bid.

Are there any brand or OEM restrictions for this ICAR renovation

The tender data emphasizes Data Sheets and drawings alignment; it does not explicitly mandate specific brands. However, OEM authorizations may be required if the supplied items are branded; ensure compatibility with buyer-approved drawings and supply chain readiness.

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