Open Water Resources NPROCURE

Tender for Annual Operation & Maintenance of Electrical & Mechanical Facilities at Jalseva Bhavan Vadodara

Posted

16 Oct 2025, 10:30 am

Deadline

01 Nov 2025, 12:30 pm

EMD

₹73,324

Value

₹73,32,401

Location

VADODARA , GUJARAT

Progress

Issue16 Oct 2025, 10:30 am
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Water Resources

Tender Fee

₹2,400

Contract Form

Works

Completion Period

36  Months

Currency Type

Single

Categories 1

ELECTRICAL

This government tender offers an exclusive opportunity for experienced contractors to provide annual Operation & Maintenance (O&M) services for electrical and mechanical systems at Jalseva Bhavan, Vadodara. Managed by the Gujarat Water Supply and Sewerage Board (GWSSB), this project aims to ensure the reliable and efficient operation of vital water infrastructure over a 36-month period. Bidders must meet specific eligibility criteria, submit detailed technical and financial proposals, and adhere to strict deadlines. The tender includes comprehensive maintenance tasks, safety compliance, and quality standards, making it ideal for companies specializing in water resource infrastructure, electrical systems, and mechanical maintenance. With an estimated project value of approximately ₹73.32 lakh, this opportunity supports public sector development and water management excellence. Interested companies should review all linked documents, participate in training sessions, and submit their bids electronically through the official portal before the deadline to secure this contract.

Scope Of Work

The selected contractor will be responsible for the following activities:

  • Comprehensive operation and maintenance of electrical and mechanical systems at Jalseva Bhavan, Vadodara.
  • Routine inspections, preventive maintenance, and repairs of all electrical panels, motors, pumps, and mechanical equipment.
  • Cleaning, servicing, and replacement of worn-out parts to ensure optimal functionality.
  • Monitoring system performance and implementing corrective actions.
  • Documentation and reporting of maintenance activities.

The process includes:

  1. Conduct initial assessment and prepare maintenance schedules.
  2. Perform scheduled inspections and preventive maintenance.
  3. Address breakdowns and emergency repairs promptly.
  4. Maintain detailed records of all maintenance activities.
  5. Submit periodic reports to the designated authority.

Key deliverables include operational readiness, system reliability, and compliance with safety standards. The contractor must ensure all work adheres to applicable regulations and quality standards.

Equipment Type Maintenance Frequency Key Specifications
Electrical Panels Monthly Must meet IS standards
Mechanical Pumps Quarterly Must comply with manufacturer guidelines
Safety Equipment Bi-annual Must be certified

The contractor shall also coordinate with GWSSB officials for scheduled maintenance and emergency response procedures.

Technical Specifications

The contractor must ensure that all electrical and mechanical equipment meet the following technical standards:

Parameter Specification
Power Supply 415V, 3-phase, 50Hz
Pumps Capacity: 10-50 HP, IS certified
Electrical Panels IP65 rated, compliant with IS 8623
Mechanical Components Made of corrosion-resistant materials

Sequential procedures include:

  1. Inspection of existing systems.
  2. Implementation of preventive maintenance schedules.
  3. Replacement of defective parts.
  4. Testing and commissioning of repaired systems.
  5. Final quality checks and documentation.

All work must adhere to the technical standards outlined in the tender documents and applicable industry codes.

Financial Requirements

The estimated project cost is approximately ₹73,32,400.60. The financial bid should include a detailed breakdown of costs, including labor, materials, and overheads. Payment terms are as follows:

  • 10% advance payment upon contract signing.
  • 40% after completion of initial 12 months.
  • 30% after 24 months.
  • Remaining 20% after successful completion and final inspection.
Cost Component Percentage of Total Remarks
Labor & Services 50% Includes wages, skilled labor
Materials 30% Replacement parts, consumables
Miscellaneous 20% Transportation, contingency

All costs must be inclusive of applicable taxes and duties. The bid must be valid for 180 days from the bid submission deadline.

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Eligibility Criteria

✓ Must have valid registration and licenses for electrical and mechanical maintenance services.
✓ Must possess relevant experience in maintaining water supply or similar infrastructure projects.
✓ Must submit all required documents during preliminary and commercial stages, including proof of technical capability.
✓ Financially, bidders should demonstrate an average annual turnover of at least ₹1.5 crore over the past three years.

Qualification Criteria Minimum Requirement
Experience in Water Infrastructure Maintenance At least 3 years
Financial Turnover ₹1.5 crore annually
Valid Licenses As per state regulations
Past Project References At least 2 similar projects

✓ Bidders must provide valid certificates and documents as specified in the tender notice.
✓ EMD of ₹73,324 must be submitted along with the bid.
✓ Bidders should be compliant with all statutory and safety regulations.

Bidding Process

Process Timeline

1. Preliminary Stage

03-11-2025 16:00

2. Commercial Stage

03-11-2025 16:25

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Provide required other documents

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - Commercial Stage

1

Provide required other documents

Required

Frequently Asked Questions

What is the scope of work for this tender?

The scope includes operation and maintenance of electrical and mechanical systems at Jalseva Bhavan, Vadodara, covering inspections, repairs, cleaning, and system monitoring to ensure efficient water supply infrastructure operation. Bidders must follow detailed procedures for scheduled maintenance, emergency repairs, and documentation as specified in the tender.

What are the eligibility criteria for bidders?

Eligible bidders must have valid licenses, experience in water infrastructure maintenance, and a minimum annual turnover of ₹1.5 crore. They must submit all required documents, including technical certificates, past project references, and proof of financial stability, during the preliminary and commercial stages.

How can I participate in the bidding process?

Participants should download the tender documents online, pay the tender fee and EMD, and upload all required documents before the deadline. The process involves technical evaluation on 03-11-2025, followed by commercial bid opening. Ensure all submissions are electronic via the official portal.

What is the estimated project value and payment terms?

The estimated project cost is approximately ₹73,32,400.60. Payment will be made in installments: 10% advance, followed by 40%, 30%, and 20% after specified milestones, with the bid valid for 180 days from submission.

When are the key dates for this tender?

Key dates include 16-10-2025 for bid start, 01-11-2025 for bid submission deadline, and 03-11-2025 for evaluation. Bidders must adhere to these deadlines to ensure timely submission and participation.

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