Open State Governments & UT NPROCURE

Tender for Providing and Installing Fire Fighting System at RTO Building Rajkot

Posted

29 Oct 2025, 03:30 pm

Deadline

10 Nov 2025, 12:30 pm

EMD

₹21,500

Value

₹21,43,342

Location

RAJKOT , GUJARAT

Progress

Issue29 Oct 2025, 03:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

02  Months

Currency Type

Single

This government tender offers a significant opportunity for qualified civil and fire safety contractors to participate in providing and installing a fire fighting system at the new RTO building in Rajkot. The project, valued at approximately ₹21.43 lakh, involves comprehensive installation, testing, and commissioning of fire detection and suppression systems to enhance safety standards in a critical government infrastructure. The tender process is open, with detailed specifications, eligibility criteria, and evaluation parameters outlined for transparent bidding. Bidders must submit all required documents online by the deadline of 10th November 2025, including EMD and registration certificates. The project aims to ensure compliance with Indian safety norms and improve fire safety infrastructure in government buildings. This opportunity is ideal for experienced contractors specializing in fire safety systems, civil construction, and government projects seeking to contribute to public safety and infrastructure development in Gujarat.

Scope Of Work

The scope of work includes:

  • Supplying all materials, equipment, and labor necessary for the installation of a fire fighting system at the RTO building.
  • Installation of fire detection, alarm, and suppression systems as per specifications.
  • Ensuring compliance with all relevant safety standards and codes.
  • Testing and commissioning of the entire fire safety system.

The process involves:

  1. Reviewing tender documents and specifications.
  2. Submitting bid proposals with detailed technical and financial plans.
  3. Participating in bid opening and evaluation.
  4. Contract signing and mobilization.
  5. Execution of installation work within the stipulated 2 months.
  6. Final testing, commissioning, and handover.
Key Specifications
Fire detection sensors
Fire suppression equipment
System integration and testing
Compliance with local fire safety norms

Technical Specifications

The fire fighting system must include:

Parameter Specification
Detection System Smoke, heat, and flame sensors
Suppression Agents Foam, CO2, or water mist
System Power Backup power supply
Control Panel Centralized control with remote monitoring
Installation Standards As per IS 21947 and local fire safety norms

Process for technical compliance:

  1. Review detailed specifications in the tender documents.
  2. Ensure all equipment meets Indian Standards.
  3. Submit technical proposal demonstrating compliance.
  4. Participate in technical evaluation and site inspections if required.

Financial Requirements

The estimated project cost is approximately ₹21,43,341.58. The financial proposal should include:

Cost Component Amount (INR)
Material costs To be quoted
Labor charges To be quoted
Equipment costs To be quoted
Miscellaneous expenses To be quoted

Payment terms:

  • 30% advance upon contract signing.
  • 50% during mid-completion.
  • 20% after successful testing and commissioning.

Bidders must submit a detailed financial bid along with supporting documents and ensure the total bid amount is within the estimated project value.

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Eligibility Criteria

  • ✓ Must have valid registration and license to undertake civil and fire safety works.
  • ✓ Proven experience in installing fire fighting systems in government or large commercial buildings.
  • ✓ Financial stability with a minimum solvency of 20% of the estimated project cost.
  • ✓ Submission of relevant documents including:
    Document Required
    Registration Certificate Yes
    Solvency Certificate Yes
    PAN Card No
    GST Registration No
  • ✓ EMD amount of ₹21,500 must be submitted along with the bid.
  • ✓ Bidders must comply with all government norms and safety standards.

Bidding Process

Process Timeline

1. Preliminary Satge

12-11-2025 11:00

2. Commercial Stage

12-11-2025 11:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Registration Details

User Defined Template-Standard

Required

Solvency

User Defined Template-Standard

Required

Pancard

User Defined Template-Standard

Required

GST Registration Details

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Satge

1

Relevant Document of this Tender

Required

Form - Tender Fee Form

1

Provide any proof of TENDER FEE Document

Form - Emd Fee Form

1

Provide any proof of EMD Document

Form - Registration Details

1

Copy of Valid Registration Certificate.

Required

Form - Solvency

1

Copy of Valid Solvency Certificate.

Required

Form - Pancard

1

Copy of Pan Card

Form - GST Registration Details

1

Copy of G.S.T. Certificate

Frequently Asked Questions

What is the deadline for bid submission?

The last date to submit bids is 10th November 2025 at 6:00 PM. Bids received after this deadline will not be considered. Ensure all documents are uploaded and signed digitally before the closing time.

What documents are required to participate in this tender?

Bidders must submit:

  • Valid registration certificate
  • Solvency certificate
  • Tender fee proof
  • EMD deposit receipt
  • PAN card (if available)
  • GST registration (if applicable)
    All documents must be uploaded during the preliminary stage for bid validation.
How is the evaluation of bids conducted?

Bids are evaluated based on technical compliance (40%), financial bid (40%), and experience (20%). Bidders must meet minimum thresholds, and the highest-scoring bid will be awarded the contract. Detailed criteria are outlined in the tender document.

Can I submit a bid physically?

No, all bids must be submitted electronically through the official portal. Physical submissions are not accepted. Ensure your digital signature and all required documents are correctly uploaded before the deadline.

What is the scope of work for this tender?

The scope includes supply, installation, testing, and commissioning of fire fighting systems at the RTO building. The work must comply with Indian Standards (IS 21947) and local fire safety norms, ensuring a fully operational fire safety system upon completion.

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