Open State Governments & UT NPROCURE

Government Tender for Civil Works: Repairs, Colour Work & Window Replacements in Rajkot

Bid Publish Date

04-Nov-2025, 5:30 am

Bid End Date

24-Nov-2025, 12:30 pm

EMD

₹44,000

Value

₹43,49,058

Location

RAJKOT , GUJARAT

Progress

Issue04-Nov-2025, 5:30 am
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

6  Months

Currency Type

Single

Categories 2

CAT WINDOW

This government tender offers an exclusive opportunity for experienced civil contractors to undertake special repairs, colour work, and window replacements at Police Line Bhuj, Kutch district, Gujarat. Managed by the Gujarat State Police Housing Corporation Ltd., the project involves renovating 96 residential units across multiple blocks, ensuring safety, durability, and aesthetic improvements. With a project value estimated at ₹43.49 lakh, the tender emphasizes compliance with technical standards, safety regulations, and timely completion within 6 months. Bidders must meet strict eligibility criteria, including registration, solvency, and tax compliance, to qualify. The process is fully online, with detailed specifications provided in the tender documents. The deadline for bid submission is 24th November 2025, and the evaluation will prioritize technical competence and cost-effectiveness. This tender is ideal for civil engineering firms specializing in government infrastructure projects in Gujarat, offering a significant opportunity to contribute to public safety and housing infrastructure enhancement.

Scope Of Work

The scope of work includes:

  • Conducting special repairs and colour work on PSQ Category B-24, Blocks B-08, B-10, and B-12.
  • Repairing and replacing China Mosaic, PVC doors, ventilation systems, and windows in 96 units across B-01 to B-12.
  • Ensuring all works comply with the specifications outlined in the attached technical documents.
  • Coordinating with the project supervisor for timely completion.
  • Maintaining safety standards as per government regulations.

The process involves:

  1. Site assessment and preparation.
  2. Procurement of materials as per specifications.
  3. Execution of repairs and painting as per approved plans.
  4. Quality checks and inspections.
  5. Final completion and handover.
Item Specification
Colour Work High-quality weatherproof paints suitable for external walls
Doors PVC material, fire-resistant, with locks and handles
Ventilation Properly installed exhaust and intake vents
Windows Double-glazed, secure locking mechanisms

All work must adhere to the detailed technical specifications provided in the tender documents.

Technical Specifications

The technical specifications include:

  • Use of weather-resistant paints for external surfaces.
  • PVC doors with fire-resistant properties.
  • Properly installed ventilation and exhaust systems.
  • Double-glazed windows with secure locking.
Parameter Requirement
Paint Type Weatherproof, anti-fungal, UV resistant
Door Material PVC, fire-resistant
Ventilation Exhaust and intake vents with proper sealing
Window Type Double-glazed, secure locking

Sequential procedures:

  1. Site inspection and assessment.
  2. Material procurement as per specifications.
  3. Execution of repairs and painting.
  4. Quality assurance and safety checks.
  5. Final inspection and handover.

Financial Requirements

The estimated project cost is approximately ₹43,49,057.81. The bid security (EMD) is set at ₹44,000. Payment terms include:

  • 10% advance against work order.
  • 50% progress payment based on milestones.
  • Remaining 40% after completion and approval.
Cost Breakdown Amount
Estimated Cost ₹43,49,057.81
EMD ₹44,000
Tender Fee ₹1,500

Payments will be processed as per the schedule outlined in the tender documents, subject to submission of necessary invoices and compliance certificates.

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Eligibility Criteria

✓ Must have valid registration as an approved civil contractor in Gujarat.
✓ Must submit a demand draft of ₹1500 as tender fee.
✓ Earnest Money Deposit (EMD) of ₹44,000 in the form of Fixed Deposit Receipt or EMD exemption certificate issued by GSPHC Ltd.
✓ Valid Solvency Certificate equal to 25% of the tendered amount.
✓ Last filed Income Tax Return.
✓ Provident Fund registration with code number.
✓ Valid Form 3A issued by Government.
✓ PAN Card copy.
✓ GST Registration Certificate.
✓ Proprietorship, Partnership Deed, or Company Registration Certificate.

Qualification Criteria Details
Registration Valid registration with relevant authorities
Financial Stability Solvency certificate for 25% of tender value
Tax Compliance Up-to-date Income Tax Returns
Registration Documents Valid PAN, GST, Provident Fund registration
Experience Proven track record in similar civil works

Bidders must meet all mandatory criteria to qualify for submission.

Bidding Process

Process Timeline

1. Preliminary Stage

02-12-2025 11:00

2. Commercial Stage

02-12-2025 11:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Tender Fees - Demand Draft of the Corporation

Required
2

Earnest Money Deposit in the form of Fixed Deposit Receipt of any Banks only OR EMD exemption certificate issued by GSPHC Ltd Only.

Required
3

Certificate of Registration as approved contractor of prescribed category along with validity period from authorities stipulated in notice inviting tenders

Required
4

Solvency certificate of an amount equal to 25 per cent of the amount of work put to tender

Required
5

Last Income Tax return filled

Required
6

Provident Fund registration along with code numbe

7

Form 3A issued by Government.

8

Pan Card copy

Required
9

Goods and Service Tax Registration Copy (GST)

Required
10

Proprietorship, Partnership deed or Company Registration Certificate under Cooperative Society

Required
11

Other documents regarding important instruction of the tender

12

300 Rs. Affidavit Bond as per SBD (to be submitted in physical form also)

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

What is the deadline for submitting bids for this tender?

The bid submission deadline is 24th November 2025 at 6:00 PM. Bidders must upload all required documents and bids before this time to be considered.

What are the eligibility criteria to participate in this government tender?

Eligible bidders must have valid registration as a civil contractor, submit a demand draft of ₹1500, provide an EMD of ₹44,000, and possess valid tax, GST, and Provident Fund registrations. Additionally, they must demonstrate experience in similar civil works and provide necessary financial and legal documents as specified.

How can I obtain the tender documents and technical specifications?

Tender documents are available for free download from the official portal. The links include detailed technical specifications, terms, and conditions. Download all relevant files before the bid submission deadline to ensure compliance.

What is the evaluation process for the bids?

Bids are evaluated based on technical competence (40%), financial bid (30%), experience (20%), and eligibility compliance (10%). Bidders must score at least 70% in technical evaluation to qualify for financial assessment. The final award is based on the combined score emphasizing cost-effectiveness and technical quality.

Who can I contact for queries or assistance regarding this tender?

You can contact Gujarat State Police Housing Corporation Ltd., Rajkot at [email protected] or call 9978405796. Support is also available during the pre-bid training sessions and via the official portal.

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