Open State Governments & UT NPROCURE

Government Tender for Civil Works & Aluminum Window Installation at Police Quarters in Rajkot

Bid Publish Date

04-Nov-2025, 5:30 am

Bid End Date

24-Nov-2025, 12:30 pm

EMD

₹16,000

Value

₹15,57,492

Location

RAJKOT , GUJARAT

Progress

Issue04-Nov-2025, 5:30 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

4  Months

Currency Type

Single

Categories 2

CAT WINDOW

This government tender offers a significant opportunity for civil contractors, electrical firms, and aluminum fabricators to participate in a project focused on special repairs and aluminum window installation at police staff quarters in Rajkot. Managed by the Gujarat State Police Housing Corporation Ltd., the project involves civil repairs, electrical work, and aluminum window fixing across multiple floors, ensuring safety, durability, and compliance with technical standards. The tender process is open and transparent, with detailed documentation, strict deadlines, and clear evaluation criteria. Bidders must meet specific eligibility requirements, including valid registration, financial solvency, and technical capability. The estimated project cost is approximately INR 15.57 million, with a completion timeline of four months. This is an excellent opportunity for experienced construction companies seeking government contracts in Gujarat, emphasizing quality workmanship and timely delivery.

Scope Of Work

• Perform special repairs to police staff quarters, Block No-15, Ground Floor (Qtr. No 61 to 64).
• Conduct fixing of aluminum section windows (three-track) in Block No-15, First and Second Floors (Qtr. No 65 to 72).
• Complete electric work as part of the renovation and repair process, ensuring electrical safety and compliance with standards.
• Follow detailed specifications outlined in the tender documents, including technical drawings and material standards.
• Ensure timely completion within the four-month period.
• Adhere to safety protocols and quality assurance measures during all phases of work.

The process involves:

  1. Submission of detailed technical and financial bids.
  2. Verification of eligibility and documents.
  3. Opening of bids and evaluation.
  4. Awarding of contract to the successful bidder.
Item Specification
Civil Works Structural repairs, wall plastering, flooring, painting
Aluminum Windows Three-track aluminum sections, specifications as per attached documents
Electrical Work Wiring, fixtures, safety compliance
Completion Timeline 4 months from contract signing

All works must comply with the technical specifications provided in the tender documents, including the attached detailed specifications and standards.

Technical Specifications

Parameter Specification
Structural Repairs As per detailed drawings and technical standards
Aluminum Window Sections Three-track, anodized or powder-coated, with specified dimensions
Electrical Work Conforming to IS standards, with safety devices
Material Quality Approved and certified materials as per tender documents
Work Procedure Sequentially follow the detailed technical guidelines

The process includes:

  1. Reviewing detailed technical specifications in the attached documents.
  2. Procuring approved materials.
  3. Executing work as per approved drawings and standards.
  4. Inspection and quality assurance before completion.

Financial Requirements

The estimated project cost is approximately 15,574,917.64 INR. The bid submission must include:

Cost Component Amount (INR)
Tender Fee 900.00
EMD 16,000.00
Total Estimated Cost 15,574,917.64

Payment terms:

  • 10% advance on contract signing.
  • Progress payments based on work milestones.
  • Final payment after completion and acceptance.

Bidders must submit financial bids in the prescribed format, ensuring transparency and compliance with the tender guidelines. All payments are subject to applicable taxes and deductions as per government norms.

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Eligibility Criteria

✓ Must have valid registration as an approved contractor in the prescribed category, with proof of validity.
✓ Must submit Tender Fees via Demand Draft or equivalent payment proof.
✓ Must provide Earnest Money Deposit (EMD) in the form of a fixed deposit receipt from a bank or an exemption certificate issued by GSPHC Ltd.
✓ Must demonstrate solvency equal to at least 25% of the tendered amount through a solvency certificate.
✓ Must submit the latest income tax return filed.
✓ Provident Fund registration with active code number is required, if applicable.
✓ Must provide Form 3A issued by Government authorities.
✓ Submit a copy of PAN Card and GST registration.
✓ Proprietorship, partnership deed, or company registration certificate under cooperative society is mandatory.
✓ All documents should be valid and as per the tender notice instructions.
✓ Additional documents or affidavits as specified in the tender notice are required.

Bidding Process

Process Timeline

1. Preliminary Stage

02-12-2025 11:00

2. Commercial Stage

02-12-2025 11:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Tender Fees - Demand Draft of the Corporation

Required
2

Earnest Money Deposit in the form of Fixed Deposit Receipt of any Banks only OR EMD exemption certificate issued by GSPHC Ltd Only.

Required
3

Certificate of Registration as approved contractor of prescribed category along with validity period from authorities stipulated in notice inviting tenders

Required
4

Solvency certificate of an amount equal to 25 per cent of the amount of work put to tender

Required
5

Last Income Tax return filled

Required
6

Provident Fund registration along with code numbe

7

Form 3A issued by Government.

8

Pan Card copy

Required
9

Goods and Service Tax Registration Copy (GST)

Required
10

Proprietorship, Partnership deed or Company Registration Certificate under Cooperative Society

Required
11

Other documents regarding important instruction of the tender

12

300 Rs. Affidavit Bond as per SBD (to be submitted in physical form also)

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

What is the primary scope of this government tender?

This tender involves special repairs to police staff quarters, including civil repairs and fixing aluminum section windows (three-track) across multiple floors, along with electrical work, in Rajkot. The project aims to improve police residential infrastructure with a focus on quality and safety.

Who is eligible to participate in this tender?

Eligible bidders must possess valid registration as an approved contractor, submit tender fees and EMD, provide solvency certificates, and hold GST, PAN, and other statutory documents. Experience in similar civil and aluminum works is essential, along with compliance with all eligibility criteria outlined in the tender notice.

What are the key deadlines for bid submission?

The bid submission opens on 04-11-2025 at 11:00 AM and closes on 24-11-2025 at 6:00 PM. The tender opening will be on 02-12-2025 at 11:00 AM. Bidders must ensure timely submission through the online portal, as late bids will be rejected.

How can I download the tender documents and specifications?

Tender documents are available free of cost on the official procurement portal. You can download them using the provided links, which include detailed specifications, conditions, and technical standards. It is recommended to review all documents thoroughly before bid preparation.

What is the evaluation process for this tender?

Bids will be evaluated based on technical competence (40%), financial bid (40%), and past experience (20%). Minimum qualifying marks are 60% for technical evaluation. The committee's decision will be final, and only qualified bidders will be considered for contract award.

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