The Surat Municipal Corporation has issued an open government tender for providing and installing fire fighting systems at TPS No.24 (Motavarachha) Community Hall in Sarthana, Surat. This project includes supply, installation, and a 5-year comprehensive maintenance of fire safety equipment, ensuring compliance with safety standards. The tender is targeted at experienced firms specializing in fire safety systems, civil works, and maintenance services. With an estimated project value of approximately ₹63,06,872, the initiative aims to enhance fire safety infrastructure in Surat, supporting municipal safety initiatives. Bidders are required to submit their proposals electronically through the nProcure portal before the deadline of November 25, 2025. The process involves preliminary and commercial evaluation stages, with detailed documentation and technical specifications provided. This is a significant opportunity for qualified contractors to contribute to public safety and infrastructure development in Gujarat.
Government Tender for Fire Fighting System Installation & Maintenance in Surat
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹2,832
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
3
Scope Of Work
• Supply, installation, and commissioning of fire fighting systems at TPS No.24 (Motavarachha) Community Hall.
• Conducting comprehensive civil works related to fire safety infrastructure.
• Providing all necessary fire safety equipment as per tender specifications.
• Performing 5-year comprehensive annual maintenance of installed systems.
• Ensuring compliance with all relevant safety standards and regulations.
- Review tender documents and specifications.
- Prepare and submit technical and financial bids.
- Supply and install fire safety equipment as per approved drawings.
- Conduct testing and commissioning of fire fighting systems.
- Provide ongoing maintenance and support for 5 years.
| Specification | Details |
|---|---|
| System Type | Fire detection and suppression systems |
| Civil Works | Construction of fire safety infrastructure |
| Maintenance Period | 5 years |
| Estimated Cost | ₹63,06,872.08 |
• All bidders must adhere to the technical specifications and civil work requirements detailed in the tender documents.
• The installation must be completed within the completion period specified in the tender.
• Post-installation, comprehensive training and documentation must be provided to Surat Municipal Corporation.
Technical Specifications
The fire fighting system must include both detection and suppression components, compliant with BIS standards. Key parameters include:
| Parameter | Specification |
|---|---|
| System Type | Automatic fire detection & suppression |
| Power Supply | 230V AC with backup |
| Response Time | Within 30 seconds |
| Coverage Area | As per detailed drawings |
| Certification | BIS, UL, or equivalent |
Bidders should follow the sequential process:
- Review technical specifications.
- Procure approved components.
- Install systems as per drawings.
- Conduct testing and commissioning.
- Submit compliance certificates and testing reports.
Financial Requirements
The estimated project cost is approximately ₹63,06,872.08. The financial bid must include detailed cost breakdowns, including equipment, civil works, and maintenance charges. Payment will be made in stages:
- 30% advance upon contract signing.
- 40% after installation and testing.
- 30% after successful completion and acceptance.
| Cost Component | Amount (Rs.) |
|---|---|
| Equipment & Materials | 40,00,000 |
| Civil Works | 15,00,000 |
| Maintenance (5 years) | 8,06,872 |
| Total | 63,06,872.08 |
All payments are subject to submission of valid invoices and acceptance reports. Bidders must ensure financial compliance with the tender guidelines.
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Eligibility Criteria
✓ Must have a valid registration with relevant government authorities.
✓ Must possess experience in fire safety system installation and maintenance.
✓ Must submit the required documents including tender fee, EMD, and all supporting certificates.
✓ The bidder should have a minimum turnover as specified in the financial qualification table.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Experience | At least 3 similar projects in fire safety systems |
| Financial Turnover | Rs. 50 lakhs in the last 3 years |
| Certification | Valid ISO 9001 certification |
| EMD | As specified in the tender document |
✓ Bidders must provide all necessary documentation as per the tender conditions to qualify for the preliminary stage.
Bidding Process
Process Timeline
Required Forms
Preliminary
SMC etender 100 per EMD and Tender fee
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Scan Copy of Tender Fee
RequiredScan Copy of EMD
RequiredScan Copy of all required documents as per tender condition.
RequiredFrequently Asked Questions
What is the deadline for submitting bids for this tender?
The last date for bid submission is 25th November 2025 at 6:00 PM. Bidders must ensure all documents are uploaded before this deadline to be considered.
What are the eligibility requirements for bidders?
Bidders must have relevant experience in fire safety system installation, submit valid certificates, EMD, tender fee, and meet the minimum financial turnover criteria as specified in the tender document. All supporting documents must be submitted during the preliminary stage.
How can I participate in the bidding process?
Register on the nProcure portal, download the tender documents, attend any scheduled pre-bid meetings, and submit your technical and financial bids electronically before the deadline. Ensure all required documents are complete and compliant.
What technical standards must the fire fighting system meet?
The system must comply with BIS standards or equivalent certifications, including fire detection, suppression, and civil infrastructure. Details are provided in the technical specifications section of the tender documents.
Is there any training available for bidders?
Yes, a free vendor training camp is organized every Saturday at the (n)Code Solutions office to guide bidders through the electronic bidding process and tender requirements.
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Access all tender documents at no cost
Documents 3
Work No 07 Tech Bid.pdf
TENDER_DOCUMENT
Work No 07 Schedule B.pdf
TENDER_DOCUMENT
Work No 07 Drawing.pdf
TENDER_DOCUMENT
Work No 07 Tech Bid.pdf
TENDER_DOCUMENT
Work No 07 Schedule B.pdf
TENDER_DOCUMENT
Work No 07 Drawing.pdf
TENDER_DOCUMENT
