This government tender offers a unique opportunity for experienced contractors to undertake the operation and maintenance of pumping machinery under the GheeRWSS scheme in Devbhoomi Dwarka, Gujarat. The project duration is 60 months, with a total estimated cost of INR 49.56 million. Bidders must meet strict eligibility criteria, including experience, financial capacity, and valid certifications. The tender process involves online submission, evaluation based on technical and financial criteria, and award to the most suitable bidder. The project aims to ensure reliable water supply in the district through comprehensive maintenance of electro-mechanical systems. Key deadlines include the bid submission deadline on 17th November 2025 and the bid opening on 18th November 2025. This tender is ideal for companies specializing in water infrastructure, mechanical and electrical maintenance, and public water supply projects seeking government contracts in Gujarat.
Government Tender for 60-Month Operation & Maintenance of Pumping Machinery in Devbhoomi Dwarka
Progress
Tender Type
Open
Sector
Water Resources
Tender Fee
₹1,500
Contract Form
Works
Completion Period
60 Months
Currency Type
Single
Categories
3
Scope Of Work
The scope of work involves the comprehensive operation and maintenance of water pumping machinery and associated electro-mechanical equipment at various water supply points under GheeRWSS in Devbhoomi Dwarka for a period of 60 months. Key deliverables include:
- Regular operation, monitoring, and troubleshooting of pump sets and electrical accessories
- Preventive and corrective maintenance of all electro-mechanical components
- Ensuring uninterrupted water supply and system efficiency
- Maintaining detailed records of maintenance activities and operational data
- Coordinating with water supply authorities for timely repairs and replacements
The process includes:
- Initial inspection and setup of all equipment
- Routine daily operation as per standard operating procedures
- Scheduled preventive maintenance at defined intervals
- Emergency repairs and troubleshooting
- Final reporting and documentation of maintenance activities
| Equipment Type | Specification | Maintenance Frequency |
|---|---|---|
| Pump Sets | Submersible and centrifugal | Weekly and as needed |
| Electrical Accessories | Switches, relays, control panels | Monthly |
| Valves and Piping | As per system design | Quarterly |
Technical Specifications
The technical specifications include:
| Parameter | Details |
|---|---|
| Pump Type | Submersible, centrifugal |
| Power Supply | 3-phase, 415V AC |
| Capacity | Varies as per site requirements |
| Control System | Automated with SCADA integration |
| Maintenance Standards | IS standards applicable |
The process involves:
- Inspection of existing equipment
- Verification of technical parameters against specifications
- Installation or repair of electro-mechanical accessories
- Testing and commissioning of systems
- Routine operational checks as per manufacturer guidelines
Financial Requirements
The estimated project cost is INR 49,55,700, with the bid amount to be submitted as per the Price Schedule attached in the tender documents. The tender fee is INR 1500, and the EMD is INR 49,560, payable via demand draft or bank guarantee. Payment terms include:
- Bid submission: Complete with all required documents and fees
- Bid validity: 180 days from the bid opening date
- Payment schedule: 100% after successful completion and acceptance of work
| Cost Component | Amount (INR) |
|---|---|
| Tender Fee | 1500 |
| EMD | 49560 |
| Estimated Cost | 49,55,700 |
All payments should be made in favor of the concerned department as specified in the tender notice.
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Eligibility Criteria
✓ Must have valid registration and license to operate as a water resource contractor in Gujarat.
✓ Must submit tender fee of INR 1500 and EMD of INR 49,560 in the form of DD, FDR, or BG payable to the Executive Engineer, P. H. Mechanical Division, Jamnagar.
✓ Must provide proof of experience in water supply scheme maintenance for at least 3 similar projects within the last 5 years.
✓ Must submit financial documents demonstrating annual turnover of at least INR 1.5 crore for the past 3 years.
✓ Must possess valid certificates as per the certificate details provided, including the serial number 624b7542.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Experience | 3 similar projects in last 5 years |
| Financial Turnover | INR 1.5 crore annually |
| Certification | Valid certificates as per tender details |
| Tender Fee & EMD | Submitted in prescribed format |
Critical points: All documents must be valid, complete, and submitted before the bid deadline. Failure to meet eligibility will lead to disqualification.
Bidding Process
Process Timeline
18-11-2025 16:00
18-11-2025 16:05
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Scan for Tender Fee and emd
RequiredOther doc as per tender details
RequiredScan other Documents
RequiredFrequently Asked Questions
What is the scope of this government tender?
This tender involves comprehensive operation and maintenance of pumping machinery, electro-mechanical accessories, and related equipment across various water supply points in Devbhoomi Dwarka district for 60 months. It includes routine operation, preventive and corrective maintenance, troubleshooting, and ensuring uninterrupted water supply, adhering to specified standards and procedures.
What are the key eligibility criteria for bidders?
Bidders must have valid registration, submit tender fee of INR 1500 and EMD of INR 49,560, demonstrate experience in similar projects (at least 3 in the last 5 years), and show financial capacity with an annual turnover of at least INR 1.5 crore for the past three years. Certificates and documents must be valid and submitted as per tender instructions.
What is the deadline for bid submission and bid opening?
The bid submission deadline is 17th November 2025 at 18:00 hours. The bid opening will occur on 18th November 2025 at 16:00 hours at the Office of the Executive Engineer, Jamnagar. Bidders should ensure timely submission to participate in the evaluation process.
How is the evaluation of bids conducted?
Bids are evaluated based on technical competence (40%), financial capacity (30%), bid price (20%), and past performance (10%). Minimum thresholds include at least 60% technical score and meeting financial criteria. The highest scoring bid will be selected for award, emphasizing experience, cost, and reliability.
What are the payment terms and financial obligations?
The total estimated project cost is INR 49,55,700. Payment terms include full payment after work completion and acceptance, with tender fee of INR 1500 and EMD of INR 49,560 payable via DD or bank guarantee. Bidders should prepare their financial documents accordingly and adhere to the specified schedule.
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Documents 3
1. Volume - I Tech Bid -ghee RWSS.pdf
TENDER_DOCUMENT
2. Volume-II Price Bid -Ghee RWSS.pdf
TENDER_DOCUMENT
3. Price Schedule ghee RWSS.pdf
TENDER_DOCUMENT
1. Volume - I Tech Bid -ghee RWSS.pdf
TENDER_DOCUMENT
2. Volume-II Price Bid -Ghee RWSS.pdf
TENDER_DOCUMENT
3. Price Schedule ghee RWSS.pdf
TENDER_DOCUMENT
