This government tender issued by Uttar Gujarat Vij Company Limited (UGVCL) offers a significant opportunity for suppliers specializing in safety footwear to supply high-quality safety shoes aligned with industry standards. The procurement aims to enhance safety compliance across Gujarat's power distribution network, emphasizing worker protection and regulatory adherence. Bidders must meet strict eligibility criteria, including valid certifications, financial stability, and relevant experience. The tender process involves multiple evaluation stages, with clear deadlines for bid submission, technical assessment, and commercial evaluation. The contract involves the supply of safety shoes with specifications detailed in Schedule-A, ensuring durability, safety, and comfort. The estimated value ranges from a minimum of Rs. [insert min] to a maximum of Rs. [insert max], with a procurement timeline of approximately 3.5 months. Participation in this tender not only offers a chance to collaborate with a reputed government utility but also contributes to workplace safety standards in the power sector in Gujarat.
Government Tender for Purchase of Safety Shoes as per UGVCL Specifications
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹8,850
Contract Form
Supply
Completion Period
3.5 Months
Currency Type
Single
Categories
2
Scope Of Work
The scope of work includes:
- Supplying high-quality safety shoes as per UGVCL specifications.
- Ensuring all safety footwear meet BIS standards and other relevant certifications.
- Providing the required quantity within the stipulated delivery schedule.
- Complying with technical drawings and specifications provided in the tender documents.
The key deliverables are:
- Delivery of safety shoes in specified sizes and quantities.
- Providing necessary test reports and certification documents.
- Ensuring packaging and labeling conform to safety and quality standards.
The process involves:
- Bid submission as per the prescribed format.
- Technical evaluation based on submitted documents.
- Commercial evaluation considering price competitiveness.
- Final award to the successful bidder.
Comparison of specifications:
| Parameter | Specification |
|---|---|
| Material | High-grade leather or synthetic material |
| Sole | Anti-slip, shock absorbent |
| Certification | BIS, ISI standards |
| Sizes | Range from 6 to 12 |
| Color | Standard safety color (e.g., yellow, black) |
Bidders must ensure timely delivery and compliance with all technical and safety standards outlined in Schedule-A and related documents.
Technical Specifications
The safety shoes must adhere to:
| Parameter | Requirement |
|---|---|
| Material | Leather or synthetic with high durability |
| Sole | Non-slip, shock-absorbing, heat resistant |
| Certification | BIS IS 15298 or equivalent |
| Sizes | 6 to 12 EU |
| Color | Safety yellow or black |
Process for technical compliance:
- Submit signed and sealed technical drawings.
- Provide notarized test reports not older than 7 years.
- Include ISO and BIS certificates.
- Demonstrate manufacturing capacity with list of machinery.
- Submit quality assurance and performance certificates.
All technical documents should be signed, sealed, and submitted as per Annexure-8 and Schedule-A.
Financial Requirements
The total estimated budget for this procurement is detailed in the tender documents. The financial proposal must include a detailed cost breakdown:
| Item | Cost (INR) |
|---|---|
| Unit Price | As per Schedule-A |
| Total Quantity | As specified |
| Total Cost | Calculated based on quantity |
Payment terms are:
- 30% advance upon order confirmation.
- 70% after delivery and acceptance.
- Payments via RTGS/NEFT.
Bidders must submit financial proposals in the prescribed format, ensuring clarity and compliance with the specified schedule. The bid validity period is 180 days, and prices should be inclusive of all taxes and duties.
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Eligibility Criteria
✓ Must have valid vendor registration with UGVCL or relevant government authorities.
✓ Should possess ISO, BIS, and Factory License certificates.
✓ Must have a minimum turnover as specified in the financial qualification table.
✓ Should provide proof of past experience in supplying safety footwear.
✓ Must submit EMD of Rs. 120,000 through bank guarantee or demand draft.
| Qualification Parameter | Minimum Requirement |
|---|---|
| Financial Turnover (last 3 years) | Rs. 50 lakhs |
| Past Supply Experience | At least 2 government or reputed private sector projects |
| Certification | BIS, ISO, Factory License |
| EMD | Rs. 120,000 |
Bidding Process
Process Timeline
15-11-2025 11:00
17-11-2025 11:00
28-11-2025 11:00
Required Forms
Preliminary
UGVCL Tender Fee - Goods
User Defined Template-Standard
UGVCL EMD Details - Goods
User Defined Template-Standard
Technical
ANNEXURE -1
User Defined Template-Standard
ANNEXURE – 2
User Defined Template-Standard
ANNEXURE – 3
User Defined Template-Standard
ANNEXURE - 4 (QUANTITY OFFERED & ANNUAL PRODUCTION)
User Defined Template-Standard
ANNEXURE - 5 (DELIVERY SCHEDULE)
User Defined Template-Standard
ANNEXURE- 6
User Defined Template-Standard
ANNEXURE – 7
User Defined Template-Standard
ANNEXURE - 8 (TYPE TEST REPORTS OF ITEM OFFERED)
User Defined Template-Standard
ANNEXURE - 9 (LIST OF THE TENDER DRAWINGS SUBMITTED IN THE TECHNICAL BID)
User Defined Template-Standard
ANNEXURE - 10
User Defined Template-Standard
ANNEXURE - 11 (BIDDER MUST FURNISH THE BELOW DETAILS IN TECHNICAL BID.)
User Defined Template-Standard
ANNEXURE - 12 (TECHNICAL AND COMMERCIAL DEVIATIONS IF ANY)
User Defined Template-Standard
ANNEXURE - 13
User Defined Template-Standard
ANNEXURE - 14
User Defined Template-Standard
ANNEXURE - 15
User Defined Template-Standard
UNDERTAKING ( DOCUMENT ATTACHED)
User Defined Template-Standard
FORMAT FOR VENDOR REGISTRATION (Mandatory)
User Defined Template-Standard
ACCEPTANCE OF TERMS AND CONDITIONS- UGVCL
User Defined Template-Standard
IMPORTANT INSTRUCTIONS
User Defined Template-Standard
CERTIFICATE - A
User Defined Template-Standard
TECHNICAL SPECIFICATION
User Defined Template-Standard
DOCUMENTS
User Defined Template-Standard
Commercial
PRICE BID
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
Forwarding letter for submission of Tender Fee and EMD & Vendor Registration Certificate
RequiredScanned copy of UTR No. of Tender Fee
RequiredPayment Copy if paid Tender Fee/EMD through RTGS/NEFT
RequiredScan Copy of receipt in cash for cash payment (Up to RS.10000)
Scanned copy of DD/Bank Guarantee for EMD
RequiredNotarized Copy of Valid CSPO (Central Store Purchase Organization)/NSIC Certificate
RequiredNotarized Copy of Udyam Registration Certificate
RequiredCopy of Valid Vendor Registration Certificate for Tendered Item (If applicable as per Schdule-A Condition)
RequiredVendor Registration fees payment receipt copy (If applied for renewal/ New Registration)
RequiredList of Order Executed if any
RequiredNotarized Copy of GST registration Certificate
RequiredAny Other Document ( If Required)
Stage - Technical Stage
Forwarding for Technical Bid submission
RequiredSigned and Seal copy of GTP and Technical Specification/Drawing
RequiredCopy of Audited Account of Last three years/ITR Copy (i.e FY 2021-22,2022-23,2023-24)
RequiredList of Testing Facility on Company Letter Head
RequiredList of Machinery on Company Letter Head
RequiredList Of Partners/Directors with Address and Contact No On Letter Head
RequiredNotarize copy of all Type Test Of Tender Item ( Not Older Than 7 Year)
RequiredBIS License Notarized Copy
RequiredCopy of PAN Card
RequiredNotarized copy of valid Factory License
RequiredValid ISO Certificate
RequiredDuly Signed and Seal Copy of Schedule A
RequiredDuly Signed and Seal Copy of Annex- D Authorize Person Undertaking
RequiredCommercial Terms and Condition duly signed and seal
RequiredCertificate-M as per format in Schedule-A
RequiredUndertaking e-invoice as per Annexure-A of Schedule-A
RequiredQuality Assurance Plan on Letter Head
RequiredPerformance Certificate
RequiredTender Amendment (if any)
RequiredOrder copy of Past Experience (Private Or GUVNL and their Subsidiaries Companies)
RequiredUndertaking Regarding Stop Deal/ Black List
RequiredDetails regarding, If bidders are (1) Women Proprietor or (2) All partners are women, in case of partnership firm or (3) All share holders are women in case of company letterhead.
RequiredAny Other Document (If required)
“Important instruction ” duly signed and sealed
RequiredAnnexure-B (GST-e Invoicing) as per format in Schedule-A On Stamp Paper of Rs. 300 Duly Notarized
RequiredFrequently Asked Questions
What is the primary requirement of this government tender?
This tender invites qualified suppliers to bid for the supply of safety shoes as per UGVCL specifications, ensuring compliance with BIS standards and safety regulations for power sector workers in Gujarat.
What are the key eligibility criteria for bidders?
Bidders must possess valid vendor registration, ISO and BIS certifications, demonstrate financial stability with a minimum turnover of Rs. 50 lakhs over the last three years, and submit the required EMD of Rs. 120,000 via bank guarantee or demand draft. Past experience in supplying safety footwear to government or reputed private entities is also essential.
How can I participate in the bidding process?
Participants should register on the official portal, download tender documents, pay the tender fee of Rs. 8850, and submit all required technical and financial documents before the deadline. The process involves preliminary, technical, and commercial evaluations with clear timelines, as detailed in the tender notice.
What are the technical specifications for the safety shoes?
The safety shoes must meet BIS IS 15298 standards, with features such as durable leather or synthetic material, non-slip, shock-absorbing soles, and appropriate sizes (6-12 EU). All technical documents must be signed, sealed, and submitted as per Annexure-8 and Schedule-A.
What is the deadline for bid submission?
The last date for bid submission is 14th November 2025 at 6:00 PM. Bids received after this deadline will not be considered. Bidders are encouraged to submit their proposals well in advance to avoid last-minute issues.
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Documents 9
Agreement Format.pdf
TENDER_DOCUMENT
Annexure- A Conflict of Interest.pdf
TENDER_DOCUMENT
Annexure- D Authorize Person Declaration.pdf
TENDER_DOCUMENT
Bank List GUVNL 2025.pdf
TENDER_DOCUMENT
Commercial_Terms_and_Conditions.pdf
TENDER_DOCUMENT
Modified BG Formats.pdf
TENDER_DOCUMENT
New EMD BG Format.pdf
TENDER_DOCUMENT
SCHEDULE-A 1331 Safety Shoes.pdf
TENDER_DOCUMENT
UGVCL Specificaiton for safety Shoes.pdf
TENDER_DOCUMENT
Agreement Format.pdf
TENDER_DOCUMENT
Annexure- A Conflict of Interest.pdf
TENDER_DOCUMENT
Annexure- D Authorize Person Declaration.pdf
TENDER_DOCUMENT
Bank List GUVNL 2025.pdf
TENDER_DOCUMENT
Commercial_Terms_and_Conditions.pdf
TENDER_DOCUMENT
Modified BG Formats.pdf
TENDER_DOCUMENT
New EMD BG Format.pdf
TENDER_DOCUMENT
SCHEDULE-A 1331 Safety Shoes.pdf
TENDER_DOCUMENT
UGVCL Specificaiton for safety Shoes.pdf
TENDER_DOCUMENT
