GEM

Indian Army Multipurpose Office Supplies Tender 2025 Lucknow Uttar Pradesh ISI Marked 8144 204A 7119

Bid Publish Date

03-Nov-2025, 4:45 pm

Bid End Date

13-Nov-2025, 5:00 pm

Bid Opening Date

13-Nov-2025, 5:30 pm

EMD

₹27,000

Location

LUCKNOW , UTTAR PRADESH

Progress

Issue03-Nov-2025, 4:45 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

5234

Category

Photostate Paper A4 JK

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM nuance: mix of HP, Samsung, Kyocera, Xerox cartridges and JK photostate paper indicates OEM alignment and stock-keeping requirements
  • • ISI Marked requirement for Multipurpose Dry Batteries to IS 8144 (Q2) specified in category
  • • Option Clause enabling quantity increase/decrease up to 25% during contract and extended delivery timelines
  • • Advance sample approval mandatory: submit 3 samples within 5 days of award; failure to approve may modify delivery window or contract terms
  • • EMD amount clearly stated: ₹27,000; payment terms per ATC with potential performance guarantees
  • • Extensive office consumables scope (87 items) suggesting centralized procurement and vendor capacity for a broad SKU mix
  • • Delivery time computation basis and extension rules: calculated as (Increased quantity / Original quantity) × Original delivery period, min 30 days

Categories 18

ACID CLEANING CONSUMABLES COPIER PAPER BINDER CLIP BALL PEN WATERPROOF MARKING TOOLS SPOTTING SCOPE BAR BOOK CUTTER ENVELOPE CLEANING COMPOUNDS PEN MACHINE STAPLER PLASTIC PRINTING AND WRITING PAPER

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a broad catalog of office and consumables, including Multipurpose Dry Batteries (ISI Marked to IS 8144), photostate paper JK, various printer cartridges, glassware, cleaning products, paper supplies, envelopes, and stationery items. The procurement appears expansive with 87 BOQ items, and an estimated value not disclosed; EMD is ₹27,000. The contract contemplates quantity adjustments up to 25%, and requires advance samples for bulk supply approvals. Location context centers on Indian Army procurement in Lucknow, reflecting a centralized supply chain for military administrative needs. A key differentiator is the mix of brand-specific items and standard office consumables under one tender. Unique clauses include option-based extensions and mandatory sample approvals prior to bulk production.

Technical Specifications & Requirements

  • Product scope includes: Multipurpose Dry Batteries (ISI Marked to IS 8144), Photostate Paper JK, various printer cartridges (HP, Samsung, Kyocera, Xerox), assorted cleaning and stationery items, and general office consumables.
  • No explicit technical specs listed in the tender text; bidders should align with ISI Marking where applicable and ensure OEM-authorized supply for listed cartridges and ink.
  • Emphasis on supply readiness for bulk orders post-sample approval; 3 advance samples due within 5 days of contract award; failure triggers rework or termination at buyer’s discretion.
  • EMD: ₹27,000; delivery flexibility via option clause up to 25%; potential delivery extensions based on quantity variance.
  • BOQ shows 87 items with unspecified quantities; bidders must infer scope from item list and ensure stock-keeping for a wide range of brands and packaging.

Terms, Conditions & Eligibility

  • EMD: ₹27,000 (DD/online per ATC terms); bid validity aligned with ATC.
  • Experience/turnover: not explicitly stated; applicants should demonstrate capability for broad office-supply fulfillment and prior government procurement exposure.
  • Delivery: option-based quantity adjustments up to 25%; delivery start from last date of original delivery order; extended delivery time computation defined in clause.
  • Payment: terms not fully defined in excerpt; expect standard government terms per ATC (timely payment upon delivery/approval).
  • Documents: mandatory certificates and attachments per ATC; advance sample process described; non-submission may lead to rejection.
  • Penalties/LD: not detailed in excerpt; contract may include LD for deviations or late delivery as per standard Army ATC.

Key Specifications

  • Product scope includes: Multipurpose Dry Batteries (ISI Marked to IS 8144), Photostate Paper JK, Cartridges (HP 204A Cyan/Magenta/Yellow/Black, 12A, 36A, 925, 1043S, C7125 series, 678 Ink, 678 HP Tricolor), Colin glass cleaner 500ml, and assorted stationery

  • Quantities: not disclosed; requirement to manage a broad SKU mix across 87 items

  • Standards: ISI Marked for batteries; is implied IS 8144 compliance; OEM-authorized cartridge suppliers

  • Delivery: option-based quantity adjustments up to 25%; initial delivery period determined by original order schedule

  • Samples: 3 advance samples required within 5 days of award; approval or modification communicated within 5 days

Terms & Conditions

  • Option to modify quantities by up to 25% during and after contract award

  • Advance sample approval mandatory prior to bulk manufacturing

  • Delivery period adjustments based on quantity changes with minimum 30 days

Important Clauses

Payment Terms

EMD₹27,000; payment terms aligned to ATC; further terms not fully disclosed in excerpt

Delivery Schedule

Delivery window tied to last date of original delivery order; extended timelines when option clause exercised

Penalties/Liquidated Damages

Not specified in provided terms; typical Army ATC provisions may apply for non-compliance

Bidder Eligibility

  • Proven experience in supplying government or large-scale office consumables

  • Capability to manage a broad SKU mix (87 items) with OEM-authorized brands

  • Financial stability to support bulk procurement and delivery cadence

Bill of Quantities (BOQ) 87 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Photostate Paper A4 JK as per sample 450 ream aocwelko@123 15
2 Cartridge Tonner 88A as per sample 52 nos aocwelko@123 15
3 Borosil Glass med size 6 Nos of set as per sample 14 pkt aocwelko@123 15
4 Cartridge Black No 36A original as per sample 11 nos aocwelko@123 15
5 Cartridge Black No 925 original as per sample 13 nos aocwelko@123 15
6 Cartridge No-1043S Samsung as per sample 3 nos aocwelko@123 15
7 Cartridge Black No 12A original as per sample 13 nos aocwelko@123 15
8 Cartridge HP laser Jet 204A Cyan colour as per sample 4 nos aocwelko@123 15
9 Cartridge HP laser Jet 204A Megenta colour as per sample 4 nos aocwelko@123 15
10 Cartridge HP laser Jet 204A Black colour as per sample 4 nos aocwelko@123 15
11 Cartridge HP laser Jet 204A Yellow colour as per sample 4 nos aocwelko@123 15
12 Cartridge Kyocera TK 7119 black original as per sample 4 nos aocwelko@123 15
13 Cartridge Ink black No 678 HP as per sample 20 nos aocwelko@123 15
14 Cartridge Ink Tricolor No 678 HP as per sample 9 nos aocwelko@123 15
15 Xerox Cartridge C7125 Black as per sample 3 nos aocwelko@123 15
16 Xerox Cartridge C7125 Magenta as per sample 1 nos aocwelko@123 15
17 Xerox Cartridge C7125 Cyan as per sample 1 nos aocwelko@123 15
18 Xerox Cartridge C7125 Yellow as per sample 1 nos aocwelko@123 15
19 Cartridge Black D 116 as per sample 3 nos aocwelko@123 15
20 Colin glass cleaner 500ml as per sample 51 btl aocwelko@123 15
21 All out Refil as per sample 40 nos aocwelko@123 15
22 All out Machine as per sample 13 nos aocwelko@123 15
23 Phenyl white 1 ltr pack as per sample 16 btl aocwelko@123 15
24 Air Freshner spray 240 ml Godrej as per sample 46 nos aocwelko@123 15
25 Broom sticks coconut as per sample 25 nos aocwelko@123 15
26 Phool Jharu, best quality as per sample 10 nos aocwelko@123 15
27 Toilet cleaner 1000 ml Harpic as per sample 16 btl aocwelko@123 15
28 Duster cleaning soft cloth as per sample 138 nos aocwelko@123 15
29 Floor cleaner 500 ml Lizol as per sample 10 btl aocwelko@123 15
30 Bim Bar as per sample 18 nos aocwelko@123 15
31 Acid 1000 ml as per sample 22 btl aocwelko@123 15
32 Detol Hand Wash 5 Ltr Bottle as per sample 2 nos aocwelko@123 15
33 Brasso 100 ml as per sample 15 nos aocwelko@123 15
34 Car Air Freshner for Veh as per sample 6 nos aocwelko@123 15
35 Photostate paper FS JK as per sample 125 ream aocwelko@123 15
36 File cover white As per sample as per sample 205 nos aocwelko@123 15
37 File cover duly printed As per sample as per sample 860 nos aocwelko@123 15
38 Envelop size 11 inch x5 inch as per sample 19 pkt aocwelko@123 15
39 CD Mailer Envelope as per sample 125 nos aocwelko@123 15
40 Envelop Leagal size as per sample 4 pkt aocwelko@123 15
41 Envelop A4 size as per sample 9 pkt aocwelko@123 15
42 Bond Paper as per sample 6 pkt aocwelko@123 15
43 Envelop Large Size as per sample 4 pkt aocwelko@123 15
44 Ball pen Black and Blue as per sample 181 nos aocwelko@123 15
45 Pen Gel V 7 as per sample 86 nos aocwelko@123 15
46 Pen Gel V5 as per sample 55 nos aocwelko@123 15
47 Pen gel pilot V 10 Red and Blue as per sample 60 nos aocwelko@123 15
48 Pen gel Uniball blue Eye as per sample 101 nos aocwelko@123 15
49 Pencil HB 10 Nos Pkt Apsara as per sample 59 pkt aocwelko@123 15
50 Binder clip 12 oblique 19 mm 12 Nos in pkt as per sample 61 pkt aocwelko@123 15
51 Binder clip 25 mm 12 Nos in Pkt as per sample 53 pkt aocwelko@123 15
52 Binder Clip 32 mm 10 Nos in Pkt as per sample 54 pkt aocwelko@123 15
53 CD writer marker pen as per sample 42 nos aocwelko@123 15
54 Paper cutter knife as per sample 37 nos aocwelko@123 15
55 Permanent Marker Pen blue as per sample 31 nos aocwelko@123 15
56 Eraser Non Dust as per sample 65 nos aocwelko@123 15
57 Flag coloured 25 mm x 76 mm as per sample 93 pkt aocwelko@123 15
58 Highlighter fluorescent Marking as per sample 42 nos aocwelko@123 15
59 Calculator 12 digit as per sample 6 nos aocwelko@123 15
60 Pen correction white fluid12 ml as per sample 32 nos aocwelko@123 15
61 Kores Stapler pin small No 10 as per sample 125 pkt aocwelko@123 15
62 Kores Stapler pin Big Size 24 oblique 6 as per sample 97 pkt aocwelko@123 15
63 kores Stapler pin Big Size 23 oblique 17 as per sample 39 pkt aocwelko@123 15
64 Glue Stick 15 grams as per sample 79 nos aocwelko@123 15
65 Fevicol 200 grams btl as per sample 30 nos aocwelko@123 15
66 Tape transparent 2 inch as per sample 28 roll aocwelko@123 15
67 Tape brawn 2 inch as per sample 26 roll aocwelko@123 15
68 Paper Pin T Type as per sample 14 box aocwelko@123 15
69 Scale steel 12 inch as per sample 18 nos aocwelko@123 15
70 Steno Not Book as per sample 16 nos aocwelko@123 15
71 Tape Transprent 1 inch as per sample 21 nos aocwelko@123 15
72 Stapler Big Size as per sample 10 nos aocwelko@123 15
73 Stapler Small Size as per sample 10 nos aocwelko@123 15
74 Sketch Pen Multi colour as per sample 12 pkt aocwelko@123 15
75 Talic Sheet as per sample 105 mtr aocwelko@123 15
76 U Clip Plastic as per sample 23 pkt aocwelko@123 15
77 Photo Paper as per sample 7 pkt aocwelko@123 15
78 DO Envelop Small as per sample 3 pkt aocwelko@123 15
79 Drowing Sheet as per sample 95 nos aocwelko@123 15
80 CD oblique DVD RW as per sample 68 nos aocwelko@123 15
81 Dispatch Register as per sample 4 nos aocwelko@123 15
82 Coster as per sample 6 set aocwelko@123 15
83 DO Small with Printing as per sample 200 nos aocwelko@123 15
84 Greeting Envelop with Name as per sample 200 nos aocwelko@123 15
85 Greeting White Envelop as per sample 300 nos aocwelko@123 15
86 Hand Towl Small as per sample 4 nos aocwelko@123 15
87 Flapper File Waterproof as per sample 70 nos aocwelko@123 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar government office-supply contracts

4

Financial statements demonstrating liquidity for bulk supply

5

EMD submission document (₹27,000) via Demand Draft or online payment

6

Technical bid documents and compliance certificates

7

OEM authorizations for brands (HP, Samsung, Kyocera, Xerox, etc.)

8

Sample submission documents for advance approval (3 samples within 5 days of award)

Frequently Asked Questions

How to bid for Indian Army office consumables tender in Lucknow 2025?

Bidders must meet eligibility for government procurement, submit GST and PAN, provide 3 advance samples within 5 days of award, and upload OEM authorizations for brands like HP, Samsung, Xerox. EMD ₹27,000 via online or DD, and comply with ISI-marked products where required. Ensure 87-item SKU readiness and option-based quantity flexibility.

What documents are required for Indian Army stationery tender in Lucknow?

Required documents include GST certificate, PAN, financial statements, experience certificates for similar government contracts, EMD submission of ₹27,000, technical bid with compliance, OEM authorizations, and advance sample documentation. Samples must be submitted within 5 days of award; failure triggers contract risk.

What are the technical specifications for ISI Marked batteries in this tender?

The tender requires Multipurpose Dry Batteries ISI Marked to IS 8144 (Q2). While detailed performance queries are not listed, bidders must supply ISI-compliant batteries and ensure OEM-grade quality. Ensure brand alignment with ISI certification and proper documentation for supply readiness.

When is the delivery period and how are extensions calculated in this supply?

Delivery starts from the last date of the original delivery order. If quantity increases, extension time = (Increased quantity / Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend up to the original delivery period during the option exercise.

What is the EMD amount and payment terms for this procurement?

EMD is ₹27,000. Submission options include Demand Draft or online payment per ATC. Payment terms beyond the EMD are governed by the contract’s ATC; bidders should expect government-standard payment on delivery and approval of advance samples.

What brands and categories are included in the 87-item BOQ for this tender?

The BOQ spans batteries, photostate paper, various printer cartridges (HP, Samsung, Kyocera, Xerox), glassware, cleaning products, paper products, envelopes, and general stationery. While quantities are not disclosed, bidders must maintain stock across brands like HP 204A, C7125, and JK paper.

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