GEM

Gujarat Panchayats & Rural Housing Department Lighting Pole & LED Luminaire Tender Gandhinagar Gujarat 2025

Bid Publish Date

05-Nov-2025, 10:36 pm

Bid End Date

20-Nov-2025, 9:00 pm

Bid Opening Date

20-Nov-2025, 9:30 pm

EMD

₹54,000

Location

GANDHINAGAR , GUJARAT

Progress

Issue05-Nov-2025, 10:36 pm
AwardPending
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Quantity

86

Category

Lighting Pole or Post and Hardware - Tubular Street Light Poles (V2)

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Separate OEM turnover criteria implied; ensure OEM support for supplied LED luminaires conforming to IS 10322.
  • • Technical standards: IS 10322 (Part 5 / Section 3) compliance for LED luminaires.
  • • Special clauses: 25% quantity flex up/down at contract awarding and during currency with rate protections.
  • • Eligibility: Last 3 years turnover evidence required for bidder and OEM; audited statements or CA certificates accepted.
  • • Warranty/AMS: Not explicitly stated in data; verify during bid submission.
  • • Penalties: Not specified in provided terms; confirm LD or penalties in subsequent documents.
  • • Delivery: Scope includes supply, installation, testing and commissioning; delivery period mechanics described in option clause.
  • • Documentation: GST status and turnover certificates must accompany bid; EMD must be submitted.

Categories 2

LED LIGHT LIGHTING

Tender Overview

The opportunity is issued by the Gujarat Panchayats and Rural Housing Department for the procurement of Lighting Poles/Post and Hardware and LED Luminaires for road and street lighting, with IS 10322 (Part 5 / Section 3) conformity. The project location is Gandhinagar, Gujarat. The EMD is ₹54,000. The scope includes supply, installation, testing and commissioning, with a potential order quantity adjustment of up to 25% during contract execution. Bidders must assess turnover requirements and the OEM turnover criteria specified in the bid terms. The tender emphasizes delivery timelines linked to the original delivery period and option-based schedule adjustments, with GST considerations handled by bidders themselves.

Technical Specifications & Requirements

  • Product scope includes tubular street light poles and LED luminaires for road/ street lights.
  • The LED luminaires must be conforming to IS 10322 (Part 5 / Section 3).
  • There are no BOQ items published; the tender requires end-to-end scope: Supply, Installation, Testing and Commissioning of the goods.
  • Key compliance elements include the option to increase quantity by up to 25% and a delivery period extension mechanism with minimum 30 days, based on the formula provided in terms.
  • The procurement expects bidders to meet minimum turnover criteria (last 3 years) for both the bidder and the OEM, with documentary evidence acceptable as audited statements or CA certificates.
  • GST applicability must be verified by bidders; reimbursement is at actuals or capped to quoted GST percentage.

Terms, Conditions & Eligibility

  • EMD: ₹54,000.
  • Delivery scope: Supply, Installation, Testing and Commissioning included in bid price.
  • Turnover criteria: Average annual turnover calculated over the last 3 financial years; separate OEM turnover criteria apply.
  • GST: Bidder to determine GST; reimbursement as per actuals or quoted rate.
  • Option clause: Quantity may be increased up to 25% during or after the contract, with extended delivery aligned to the original/extended period.
  • Payment/risk: GST and other terms to be aligned with applicable regulations; no explicit payment schedule provided in data.

Key Specifications

    • Product category: Lighting poles and LED luminaires for road lighting
    • Standards: IS 10322 (Part 5 / Section 3) for LED luminaires
    • Scope: Supply, Installation, Testing and Commissioning
    • EMD: ₹54,000
    • Delivery terms: Option to increase quantity up to 25% with extended delivery per contract terms
    • Financial: Last 3-year turnover requirement for bidder and OEM

Terms & Conditions

  • EMD fixed at ₹54,000 with bid submission

  • 25% quantity variation allowed during contract with extended delivery rules

  • IS 10322 (Part 5 / Section 3) compliance required for LED luminaires

  • Turnover proof for bidder and OEM from last 3 financial years

Important Clauses

Payment Terms

GST handling is bidder-specific; reimbursement as actuals or up to quoted rate; no fixed payment schedule in provided data.

Delivery Schedule

Delivery period linked to original delivery order; option-driven extension formula with minimum 30 days; extended period may apply up to original delivery window.

Penalties/Liquidated Damages

Not detailed in data; bidders should confirm LD provisions during bid evaluation.

Bidder Eligibility

  • Minimum average annual turnover in last 3 years as per bid document

  • Audited balance sheets or CA certificate to support turnover

  • OEM turnover criteria met for offered product

  • Not under liquidation or bankruptcy; ethical/commercial standing

  • Bid security deposited (EMD) ₹54,000

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements for last 3 years or CA certificate indicating turnover

4

OEM authorization or confirmation of OEM involvement

5

Bid security / EMD receipt of ₹54,000

6

Technical compliance declarations for IS 10322 (Part 5 / Section 3) conforming luminaires

7

Turnover certificates for bidder and OEM

8

Any installation/testing/commissioning capability documents

Frequently Asked Questions

How to bid for lighting pole and LED luminaire tender in Gandhinagar Gujarat 2025?

Submit your bid with EMD ₹54,000, GST details, and turnover proofs for last 3 years for both bidder and OEM. Ensure LED luminaires meet IS 10322 (Part 5 / Section 3) and include supply, installation, testing and commissioning costs in the bid.

What documents are required for the Gujarat lighting procurement bid 2025?

Required documents include GST certificate, PAN card, audited financial statements or CA certificate for turnover, OEM authorization, and EMD receipt. Also provide technical declarations for IS 10322 conformity and installation/commissioning capabilities.

What standards apply to LED luminaires in this Gujarat tender?

LED luminaires must be IS 10322 (Part 5 / Section 3) compliant. Bidders should provide certificates or test reports demonstrating conformance and ensure compatibility with the specified installation scope.

When is the delivery flexibility allowed for quantity changes in this bid?

The contract allows up to 25% additional quantity at the time of placement and during currency. Delivery time adjusts using the formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

What is the EMD for the Gandhinagar lighting tender and how is it paid?

The EMD is ₹54,000. Payment method is specified in bid terms; ensure the EMD is submitted with the bid as required and in the prescribed format to avoid rejection.

What scope of work is included in the bid for lighting equipment?

Scope covers Supply, Installation, Testing and Commissioning of tubular street poles and LED luminaires, with GST considered per bidder’s calculation and actuals reimbursement as applicable.

What turnover evidence is required for bidders and OEMs in this tender?

Provide last 3 years audited balance sheets or CA certificates indicating turnover. If the bidder/OEM is <3 years old, use turnover from completed financial years post-incorporation.

How should bidders address GST in their Gujarat tender submission?

Bidder must verify GST applicability independently. The buyer will reimburse GST at actuals or the quoted rate, whichever is lower, ensuring compliance with local tax regulations.

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