GEM

IOCL Marketing Division Housekeeping Tender Kozhikode Kerala 2025 IST AUP SSMS 2 years

Posted

21 Oct 2025, 03:27 pm

Deadline

04 Nov 2025, 04:00 pm

EMD

₹15,000

Value

₹58,15,981

Location

ERNAKULAM , KERALA

Progress

Issue21 Oct 2025, 03:27 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Exemption from EMD for MSME registered agencies under MSMED Act and startups recognized by DIIIT
  • • Lump-sum price inclusive of GST for the entire 2-year term with net landed cost ranking
  • • Contract quantity/duration can adjust up to 25% at contract issuance and before award
  • • SD cum performance guarantee due within 15 days of acceptance; bank guarantee accepted above ₹1,00,000
  • • GeM portal submission with segregated document uploads; mandatory credential/declarations
  • • IOCL Kozhikode DO/IDO housekeeping scope and two-year service window
  • • UDYAM certificate or exemption certificates required for all bidders

Categories 10

NON CLINICAL SERVICE HAULAGE OTHER SERVICE CLEANING WORK ROAD CARGO TRANSPORT HOUSEKEEPING SERVICES SERVICES FACILITY MANAGEMENT HOSPITALITY SERVICE ACCOMMODATION

Tender Overview

The opportunity is issued by the Marketing Division, Indian Oil Corporation Limited for providing housekeeping services at the Kozhikode DO/IDO, Kerala (PIN 682001) for a period of 2 years. Estimated contract value is around ₹5,815,980.37, with an EMD of ₹15,000. Bidders must submit price quotes that include GST for the full two-year term, using the GeM portal process. The contract allows a flexible 25% adjustment in quantity or duration at contract issuance and again at the time of issue, with bidders accepting revised terms. The procurement emphasizes a net landed cost ranking to determine L1/L2 bidders, and requires a single lump-sum quote for the entire term. IOCL promotes streamlined bid submissions and mandates mandatory declarations and pre-qualification documents; MSEs and select entities may be exempt from EMD. Unique aspects include the merged tender documents under the Buyer Added ATC and a focus on consolidated, segregated document uploads for efficiency.

Technical Specifications & Requirements

  • Service category: Housekeeping for IOCL Kozhikode DO/IDO
  • Contract duration: 2 years with potential 25% adjustments in quantity/duration
  • Financials: Estimated value ₹5,815,980.37; EMD ₹15,000 (exemption for MSMEs/startups/government entities as applicable)
  • Payment/quotation: Lump-sum price including GST; ranking by net landed cost; submission via GeM portal
  • Security: Post-acceptance security deposit/performance guarantee due within 15 days; SD may be paid via e-Pay One Portal; bank guarantees accepted if SD > ₹1,00,000
  • Documentation: Mandatory credential statements, declarations, pre-qualification documents, and OEM/authorization where required
  • Documentation packaging: Avoid excessive PDFs; upload segregated files as specified in tender
  • Compliance: Submit exemption certificates/UDYAM where applicable; ensure all declarations align with Part B of the tender

Terms, Conditions & Eligibility

  • EMD exemption: Available for MSMEs, startups (as recognized by DIIIT), and government/PSU entities; otherwise EMD is ₹15,000
  • Payment terms: Lump-sum price for entire term including GST; net landed cost ranking governs award
  • Delivery/fulfillment: Housekeeping services at IOCL Kozhikode DO/IDO; two-year term with potential 25% adjustment
  • Security: SD cum performance guarantee due within 15 days of LOA; bank guarantees accepted for SDs above ₹1,00,000
  • Documents: Bid Credential statement in PDF; declarations; pre-qualification; OEM authorizations as required; GST/PAN/experience proofs
  • ATC/ merged terms: ATC clauses govern deviations and upload formats; reference Part B for declarations
  • Penalties: Performance-related terms likely; LD or deductions may apply per standard IOCL purchase terms

Key Specifications

  • Housekeeping services for IOCL Kozhikode DO/IDO

  • Contract duration: 2 years with 25% adjustment rights

  • Estimated contract value: ₹5,815,980.37

  • EMD: ₹15,000 (exemption for eligible entities)

  • GST-inclusive lump-sum pricing for the entire term

  • Security deposit via E-Pay One or bank guarantee (>₹1,00,000)

Terms & Conditions

  • 25% quantity/duration flex at bid issue and pre-issuance

  • Lump-sum price including GST; ranking by net landed cost

  • Mandatory EMD or exemption through MSME/UDYAM; post-acceptance SD due in 15 days

Important Clauses

Payment Terms

Lump-sum price including GST for the 2-year term; net landed cost ranking determines award; payment processing as per IOCL terms

Delivery Schedule

Housekeeping services at Kozhikode DO/IDO for 2 years; scope remains constant barring 25% adjustments

Penalties/Liquidated Damages

Penalties/LD clauses to be as per General Terms; specific LD rate not provided in data

Bidder Eligibility

  • Must meet IOCL housekeeping service experience expectations (where specified)

  • GST registration and PAN must be valid

  • MSME/Startup exemption eligibility where applicable

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Required Documents

1

Bid Credential statement (PDF)

2

Declarations as per tender (Part B formats)

3

Pre-Qualification Documents (as per tender)

4

Other Mandatory Documents/Commercial documents per tender

5

GST registration certificate

6

Permanent Account Number (PAN) card

7

Experience certificates for housekeeping services

8

Financial statements or turnover evidence

9

MSME/Startup exemption certificates or UDYAM certificate (if applicable)

10

OEM authorization certificates (if applicable)

Frequently Asked Questions

How to bid for IOCL housekeeping tender in Kerala 2025?

Bidders must register on GeM, prepare a lump-sum price including GST for the full 2-year term, and upload required declarations, credential statements, and pre-qualification documents. EMD may be exempt for MSMEs or startups; otherwise ₹15,000 applies. Include UDYAM/EXEMPTION certificates if eligible.

What documents are required for IOCL Kozhikode housekeeping bid?

Submit Bid Credential statement (PDF), declarations as per tender, pre-qualification documents, GST certificate, PAN, experience certificates in housekeeping, financial statements, and OEM authorizations if applicable. Exemption documents must align with MSME/UDYAM rules.

What are the payment terms for IOCL housekeeping contract 2 years?

Bid must quote a lump-sum price including GST for the entire 2-year term; payment follows IOCL standard terms based on net landed cost ranking. No separate milestone until contract award; post-acceptance SD due within 15 days via E-Pay One or bank guarantee for >₹1,00,000.

What is the EMD amount and any exemptions for this tender?

EMD is ₹15,000 unless eligible for exemption. Exemptions include MSMEs registered under MSMED Act, startups recognized by DIIIT, and government/PSU entities. Ensure exemption certificates/UDYAM are submitted with the bid if applicable.

What is the contract duration and any quantity adjustments?

The housekeeping contract spans 2 years with a right to adjust quantity or duration by up to 25% at contract issuance and prior to award. Bidders must accept revised quantity or duration as per tender ATC terms.

What is the location for IOCL housekeeping services tender in 2025?

The contract location is Kozhikode DO/IDO, Ernakulam district, Kerala 682001; scope covers housekeeping services for IOCL at the Kozhikode facility, with pricing inclusive of GST for the complete term.

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