GEM

School Education Department Uttarakhand High End Desktop Computer Tender 2025 – 1170000 INR, 30k EMD, 3+ Years OEM Experience

Bid Publish Date

03-Nov-2025, 12:10 pm

Bid End Date

13-Nov-2025, 1:00 pm

Bid Opening Date

13-Nov-2025, 1:30 pm

EMD

₹30,000

Value

₹11,70,000

Location

BAGESHWAR , UTTARAKHAND

Progress

Issue03-Nov-2025, 12:10 pm
AwardPending
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Quantity

26

Bid Type

Two Packet Bid

Key Highlights

  • • Vendor must demonstrate 3+ years government supply experience for the same product category
  • • Mandatory Data Sheet validation against offered product parameters
  • • Mandatory Malicious Code Certificate ensuring no embedded malware
  • • Quantity adjustment right: up to ±25% during contract plus extended delivery timelines
  • • End User Certificate may be required and must follow buyer's standard format
  • • GST handling: bidder bears GST; reimbursement as per actuals or applicable rates
  • • No obsolescence: offered desktops must have at least 3 years residual market life
  • • OEM/Partner: Bid may require OEM authorizations and supplier confirmations

Tender Overview

The opportunity is issued by the School Education Department Uttarakhand for the supply of High End Desktop Computers. Estimated value is ₹1,170,000 with an EMD of ₹30,000. Location details are not explicitly provided, but the procurement is framed as a state government tender in Uttarakhand. The bid requires a data sheet MATCH with offered product capabilities, and adherence to specified delivery terms, including option-driven quantity adjustments. A crucial differentiator is the mandatory compliance with multiple governance clauses, including End User Certificate handling and Malicious Code certification. The clause-driven bid environment emphasizes currency of product lifecycle (minimum 3 years residual market life) and non-obsolescence assurances, aligning with government procurement risk controls.

Technical Specifications & Requirements

  • Product category: High End Desktop Computers (Q2) with no explicit itemized BOQ items.
  • Data Sheet: Mandatory upload with bid; alignment with parameter matching is strictly enforced.
  • End User Certificate: If requested, must be provided in the buyer’s standard format.
  • Experience: Bidder or OEM must have supplied similar products to government bodies for at least 3 years prior to bid opening; provide contracts to support yearly quantities.
  • Malicious Code Certificate: Supplier must certify absence of embedded malware.
  • GST considerations: Bidder to determine GST; reimbursement governed by actuals or applicable rates, subject to a cap.
  • Quantity flexibility: Purchaser may adjust up to ±25% of bid quantity during contract, with delivery extension rules as defined.
  • Data integrity: Mismatched technical parameters may lead to bid rejection.

Terms & Eligibility

  • EMD: ₹30,000 (payment terms not fully specified; ensure readiness to submit)
  • Delivery: Delivery-time extensions are calculated and may require minimum 30 days beyond original period
  • Obsolescence: Offerings must have at least 3 years residual market life; avoid end‑of‑life products
  • Compliance: Provide Data Sheet, End User Certificate in required format, and Malicious Code Certificate
  • Financial standing: No bankruptcy or liquidation; provide undertaking
  • GST: Bidder bears GST responsibilities; reimbursement per actuals or applicable rates
  • Warranty/Support: Not explicitly stated; infer standard government norms from terms

Key Specifications

  • Product: High End Desktop Computers (Q2)

  • Estimated value: ₹11,70,000

  • EMD: ₹30,000

  • Experience: 3 years in government procurement for similar products

  • Data Sheet: Required to be uploaded and matched to product specs

  • Malicious Code Certificate: Required

  • Delivery terms: Option to increase quantity by 25% with prorated delivery extension

  • GST: Bidder responsible for GST; reimbursement capped to quoted rate or actuals

Terms & Conditions

  • EMD amount and submission as per tender terms

  • Option clause allowing ±25% quantity change during contract

  • 3+ years relevant government supply experience required

  • Data Sheet alignment and End User Certificate requirements

  • Malicious Code certification mandatory

Important Clauses

Payment Terms

GST handling at bidder's discretion; reimbursement as actuals or applicable rate; payment terms not fully specified in available text

Delivery Schedule

Delivery period commences from last date of original delivery order; additional time formula = (increased quantity / original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; delivery extensions and penalties implied by option clause and delivery schedule terms

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • 3+ years experience in supplying similar desktops to government bodies

  • Absence of obsolescence risk (≥3 years residual market life)

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates showing supply of similar desktops to government bodies for 3+ years

4

Financial statements or solvency proof; undertaking if not available

5

Data Sheet of offered desktops (matching parameters)

6

End User Certificate (if requested) in buyer's standard format

7

Malicious Code Certificate (no embedded malware)

8

OEM authorization or reseller agreements (if applicable)

9

Bid submission technical documents and commercial bid separately

Frequently Asked Questions

How to bid for Uttarakhand high end desktops tender 2025 in School Education Department

Bidders must submit GST, PAN, 3+ years government supply experience, and Data Sheet matching the offered desktops. Include EMD ₹30,000 and OEM authorizations if applicable. Ensure End User Certificate format compliance and Malicious Code Certificate. Delivery terms follow the option clause with ±25% quantity adjustments.

What documents are required for desktop procurement tender in Uttarakhand

Submit GST certificate, PAN, and financial statements; demonstrate 3+ years of government supply experience with contracts; provide Data Sheet of offered desktops, End User Certificate if requested, and Malicious Code Certificate. Include OEM authorization if necessary and bid submission technical documents.

What are the technical specifications for high end desktops in this bid

No itemized BOQ is provided; bidders must rely on Data Sheet and product capabilities. Ensure offered desktops align with government standards, provide performance parameters, and avoid obsolescence (≥3 years residual market life). Data Sheet matching is mandatory to avoid rejection.

What is the EMD for the Uttarakhand desktop tender and payment terms

EMD is ₹30,000. Payment terms are not fully specified; GST will be reimbursed per actuals or applicable rates. Ensure readiness to provide EMD via the prescribed method and confirm terms during bid submission.

When is the delivery period and how are extensions calculated in this tender

Delivery period starts from the last date of the original delivery order. If quantity increases by 25%, additional time is calculated as (increased quantity / original quantity) × original delivery period, with a minimum extension of 30 days.

What certifications are mandatory for the desktop procurement in Uttarakhand

Mandatory certifications include a Malicious Code Certificate and Data Sheet alignment. End User Certificate may be required in the buyer’s format. Ensure no embedded malware and that product specs match the Data Sheet to avoid bid rejection.

What is the role of OEM authorization in this government bid

OEM authorization may be required if the bidder relies on a reseller or third party for supply. Provide OEM authorization documents or supplier agreements to prove direct supply capability for the offered desktop models.

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