GEM

Indian Air Force Working Model Of Air Conditioner Including Accessories Tender Bangalore Karnataka 2025

Bid Publish Date

29-Oct-2025, 1:33 pm

Bid End Date

08-Nov-2025, 2:00 pm

Bid Opening Date

08-Nov-2025, 2:30 pm

Location

BANGALORE , KARNATAKA

Progress

Issue29-Oct-2025, 1:33 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 1

AIR CONDITIONER

Tender Overview

  • Organization: Indian Air Force, Department of Military Affairs, procuring a Working Model Of Air Conditioner Including Accessories at BANGALORE, KARNATAKA 560001 in 2025.
  • Product/Service: Air conditioning system package with accessories, installation and commissioning included per scope.
  • Location & Scope: Delivery and installation at STATION LOGISTIC SECTION, AIR FORCE STATION JALAHALLI, BANGALORE-560013.
  • Est. Value/EMD: Estimated value and EMD are not specified; quantity may vary under 25% option clause.
  • Key Differentiator: Option clause allows up to 25% quantity variation at contracted rates; extended delivery time based on calculation, minimum 30 days.
  • Unique Aspect: Installation/commissioning to be performed by OEM or OEM-certified resource or authorized reseller.

Technical Specifications & Requirements

  • Delivery & Installation: On-site at Jalahalli Air Force Station, Bangalore; includes commissioning and testing as applicable.
  • Qualification Window: Bidder/OEM must have 3 years of regularly manufacturing and supplying the same or similar category products to Central/State Govt/PSU prior to bid opening; provide contract copies.
  • Authorization: If bidding via distributor, OEM authorization certificate with complete contact details is required.
  • Documentation: Include PAN, GSTIN, cancelled cheque, EFT mandate, and vendor code creation documents with bid.
  • Experience Scope: OEM or reseller must demonstrate prior supply in government sector; highest-valued product in bundle fulfills criteria for bunch bids.

Terms, Conditions & Eligibility

  • Option Clause: Quantity may be increased/decreased by up to 25% at contracted rates; delivery period adjusts with a minimum of 30 days.
  • Delivery Address: STATION LOGISTIC SECTION, AIR FORCE STATION JALAHALLI, EAST, BANGALORE-560013.
  • Financial Standing: Bidder must not be under liquidation or bankruptcy; provide an undertaking with bid.
  • Documents: Upload PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization if applicable.
  • Installation/Training: Per scope, installation and commissioning by OEM-certified personnel or authorized reseller.
  • Evaluation: Prior government supply experience for 3 years; copies of relevant contracts to be submitted.

Key Specifications

    • Product: Working Model Of Air Conditioner Including Accessories
    • Location: Bangalore, Karnataka; Installation at Jalahalli Air Force Station
    • Quantity: Not specified; subject to +25% option and extended delivery rules
    • Standards/Certifications: Not specified in tender data; must include OEM authorization if channel partner
    • Delivery/Installation: On-site delivery and commissioning by OEM-certified personnel

Terms & Conditions

  • Option to increase/decrease quantity up to 25% with contract rates

  • Delivery period recalculation with minimum 30 days

  • Installation/commissioning by OEM or OEM-certified resources

  • Mandatory vendor documentation: PAN, GSTIN, EFT mandate, cancelled cheque

  • 3-year govt/PSU supply experience requirement for bidder or OEM

Important Clauses

Payment Terms

Not specified in tender data; likely subject to standard IAF procurement terms and approved contract

Delivery Schedule

Delivery window linked to original delivery order with option extension; additional time calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in tender data; standard L.D. provisions to be clarified in contract

Bidder Eligibility

  • 3 years of regular manufacturing/supply of similar products to Govt/PSU

  • No liquidation or bankruptcy status; provide undertaking

  • OEM authorization or OEM-certified reseller for installation and commissioning

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates showing 3 years in similar govt sector supply

4

Financial statements (as required by bid platform)

5

EMD documentation (not specified in tender data)

6

Technical bid documents

7

OEM authorization or Manufacturer Authorization form

8

Authorisation certificate for distributors (if bidding through channel)

Frequently Asked Questions

How to bid for the air conditioner tender in Bangalore 2025?

This tender requires OEM authorization, 3 years govt supply experience, and submission of PAN, GSTIN, cancelled cheque, and EFT mandate. Ensure installation/commissioning by OEM-certified personnel and address delivery to Jalahalli Air Force Station. Adhere to the 25% quantity option clause and minimum 30 days extended delivery rules.

What documents are required for the Bangalore air conditioner bid 2025?

Required documents include PAN card, GSTIN certificate, cancelled cheque, EFT mandate, vendor code creation documents, OEM authorization, and evidence of 3 years govt/PSU supply experience with contract copies for the same product category.

What is the delivery location for the air conditioner procurement?

Delivery and installation must occur at STATION LOGISTIC SECTION, AIR FORCE STATION JALAHALLI, EAST, BANGALORE-560013, with commissioning as per scope and OEM-certified personnel performing installation.

What are the key eligibility criteria for this IAF tender?

Eligibility includes 3 years of govt/PSU supply experience for similar products, non-liability to liquidation, and OEM authorization when bidding via distributors. Proof via contract copies is required for each year of supply.

What is the option clause for quantity changes in this tender?

The purchaser may increase/decrease quantity up to 25% at contracted rates; extended delivery time uses the formula (increased quantity ÷ original quantity) × original delivery period with a minimum of 30 days.

What installation requirements are specified for this air conditioner bid?

Installation and commissioning must be carried out by OEM or OEM-certified resource or the authorized reseller, ensuring proper setup at the Jalahalli location and adherence to scope-specific testing or configuration as applicable.

Are there any special NDA or non-disclosure requirements in this tender?

Non-disclosure declaration is requested as a bid document placeholder; bidders should prepare a bid-letterhead NDA stating they will not disclose contract details, specifications, or designs accessed during procurement.

What does the procurement require regarding OEM authorization?

If bidding through an authorized distributor, provide the OEM authorization certificate with detailed contact info: name, designation, address, email, and phone, ensuring traceable OEM support for installation and after-sales.

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