Open Power and Energy NPROCURE

Tender for Maintenance of Central Air Conditioning & Package ACs at KLTPS - Power & Energy Sector

Bid Publish Date

05-Nov-2025, 1:30 pm

Bid End Date

27-Nov-2025, 12:30 pm

Value

₹13,57,621

Location

KACHCHH , GUJARAT

Progress

Issue05-Nov-2025, 1:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,770

Contract Form

Works

Completion Period

18  Months

Currency Type

Single

Categories 1

AC PLANT

This government tender offers a significant opportunity for qualified contractors to undertake comprehensive maintenance of Central Air Conditioning systems and Package AC units at Kutch Lignite Thermal Power Station (KLTPS). Managed by Gujarat State Electricity Corporation Limited (GSECL), this project aims to ensure the efficient and reliable operation of HVAC infrastructure critical to power plant performance. The scope encompasses routine, preventive, and corrective maintenance, including inspection, repair, and replacement of components, with a project duration of 18 months. Bidders must meet strict eligibility criteria, submit detailed technical and financial proposals, and adhere to specified deadlines. The tender process involves online submission, evaluation based on technical competence, experience, and cost-effectiveness, and a transparent award mechanism. This opportunity is ideal for companies specializing in HVAC maintenance, power plant infrastructure, and industrial mechanical works seeking to collaborate with a leading government power utility in Gujarat. Participation will contribute to the stability and efficiency of regional power supply and infrastructure development.

Scope Of Work

The scope of work includes:

  • Routine and preventive maintenance of Central Air Conditioning systems and Package AC units at various locations within KLTPS.
  • Inspection, cleaning, and servicing of all associated auxiliaries to ensure efficient operation.
  • Troubleshooting and repair of faulty components, including compressors, fans, and control systems.
  • Replacement of worn-out parts with genuine spares.
  • Monitoring and reporting on system performance and energy efficiency.

The process involves:

  1. Initial assessment and site survey to identify existing issues.
  2. Preparation of maintenance schedules in coordination with plant authorities.
  3. Execution of scheduled maintenance activities as per approved plans.
  4. Emergency repairs as required, with minimal downtime.
  5. Final inspection and documentation of work completed.
Maintenance Tasks Description
System Inspection Regular checks of AC units and auxiliaries
Cleaning Dusting, sanitizing, and clearing filters
Repairs Replacing faulty parts, fixing leaks
Performance Testing Ensuring systems operate within specified parameters
Documentation Maintaining detailed logs for compliance

All work must comply with safety standards and technical specifications outlined in the tender documents.

Technical Specifications

The technical specifications include:

Parameter Requirement
System Capacity As per site requirement, detailed in tender documents
Power Supply 415V, 3-phase, 50Hz
Temperature Range 16°C to 27°C
Control System Microprocessor-based with remote monitoring
Maintenance Frequency Monthly, quarterly, and annual checks

Sequential process:

  1. Conduct initial site survey.
  2. Prepare maintenance plan.
  3. Execute scheduled maintenance.
  4. Perform troubleshooting and repairs.
  5. Complete final inspection and documentation.

All technical work must adhere to the specifications and standards specified by GSECL and relevant safety norms.

Financial Requirements

The estimated project cost is approximately Rs. 13,57,620.48. The financial breakdown includes:

Cost Component Amount (INR)
Material & Spares Rs. 7,00,000
Labour Charges Rs. 4,00,000
Miscellaneous Expenses Rs. 1,57,620.48

Payment terms:

  • 30% advance upon contract signing.
  • 50% progress payments based on milestones.
  • 20% upon completion and final acceptance.

Bidders must submit financial proposals in the prescribed format, including detailed cost breakdowns, along with their technical bids.

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Eligibility Criteria

  • ✓ Must have valid registration and licenses for HVAC and mechanical maintenance.
  • ✓ Must submit necessary scan copies of Tender Fee & EMD details for preliminary stage.
  • ✓ Must have prior experience in maintaining HVAC systems at power plants or industrial facilities.
  • ✓ Financial criteria:
Criteria Details
Minimum Turnover Rs. 50 Lakhs in last 3 years
Past Projects At least 2 similar projects completed in last 5 years
Technical Capability Demonstrated expertise in AC maintenance and power plant infrastructure
  • ✓ Must provide technical bid documents, signed and stamped.
  • ✓ Bidders should possess valid digital certificates for online submission.

Bidding Process

Process Timeline

1. Preliminary stage
2. Technical Stage
3. Commercial Stage

Required Forms

Preliminary

KLTPS Works TF EMD Detail

User Defined Template-Standard

Required

Technical

KLTPS Works Bidder Confirmation

User Defined Template-Standard

Required

Commercial

Percentage Rate With GST

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary stage

1

Attach Necessary Scan Copy of TF & EMD Details

Required

Stage - Technical Stage

1

Attach Necessary Scan Document As per Tender PQC

Required
2

Attach Scan Copy of Duly Stamped and Signed Technical Bid.

Required

Frequently Asked Questions

What is the deadline for bid submission?

The last date for bid submission is 27-11-2025 at 18:00 hours. Bidders must ensure their bids are submitted before this deadline through the official online portal to be considered.

What documents are required for technical qualification?

Bidders must submit scan copies of the Tender Fee & EMD details, technical bid documents as per PQC, and signed & stamped technical bid. All documents should be uploaded in the prescribed format within the stipulated timelines.

How is the evaluation of bids conducted?

Bid evaluation is based on technical competence (40%), past experience (30%), financial offer (20%), and compliance with specifications (10%). Bids must meet minimum thresholds to qualify for award.

What is the scope of work involved in this tender?

The scope includes routine and preventive maintenance of AC systems, troubleshooting, repairing faulty components, and performance monitoring. The work ensures reliable operation of HVAC systems at KLTPS over an 18-month period.

Who can I contact for clarifications or support?

For queries, contact GSECL, Kutch Lignite Thermal Power Station at 8980031378 or email [email protected]. Support is available during the bid process, including vendor training sessions.