Tender for Maintenance of Central Air Conditioning & Package ACs at KLTPS - Power & Energy Sector
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,770
Contract Form
Works
Completion Period
18 Months
Currency Type
Single
Categories
2
This government tender offers a significant opportunity for qualified contractors to undertake comprehensive maintenance of Central Air Conditioning systems and Package AC units at Kutch Lignite Thermal Power Station (KLTPS). Managed by Gujarat State Electricity Corporation Limited (GSECL), this project aims to ensure the efficient and reliable operation of HVAC infrastructure critical to power plant performance. The scope encompasses routine, preventive, and corrective maintenance, including inspection, repair, and replacement of components, with a project duration of 18 months. Bidders must meet strict eligibility criteria, submit detailed technical and financial proposals, and adhere to specified deadlines. The tender process involves online submission, evaluation based on technical competence, experience, and cost-effectiveness, and a transparent award mechanism. This opportunity is ideal for companies specializing in HVAC maintenance, power plant infrastructure, and industrial mechanical works seeking to collaborate with a leading government power utility in Gujarat. Participation will contribute to the stability and efficiency of regional power supply and infrastructure development.
Scope Of Work
The scope of work includes:
- Routine and preventive maintenance of Central Air Conditioning systems and Package AC units at various locations within KLTPS.
- Inspection, cleaning, and servicing of all associated auxiliaries to ensure efficient operation.
- Troubleshooting and repair of faulty components, including compressors, fans, and control systems.
- Replacement of worn-out parts with genuine spares.
- Monitoring and reporting on system performance and energy efficiency.
The process involves:
- Initial assessment and site survey to identify existing issues.
- Preparation of maintenance schedules in coordination with plant authorities.
- Execution of scheduled maintenance activities as per approved plans.
- Emergency repairs as required, with minimal downtime.
- Final inspection and documentation of work completed.
| Maintenance Tasks | Description |
|---|---|
| System Inspection | Regular checks of AC units and auxiliaries |
| Cleaning | Dusting, sanitizing, and clearing filters |
| Repairs | Replacing faulty parts, fixing leaks |
| Performance Testing | Ensuring systems operate within specified parameters |
| Documentation | Maintaining detailed logs for compliance |
All work must comply with safety standards and technical specifications outlined in the tender documents.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| System Capacity | As per site requirement, detailed in tender documents |
| Power Supply | 415V, 3-phase, 50Hz |
| Temperature Range | 16°C to 27°C |
| Control System | Microprocessor-based with remote monitoring |
| Maintenance Frequency | Monthly, quarterly, and annual checks |
Sequential process:
- Conduct initial site survey.
- Prepare maintenance plan.
- Execute scheduled maintenance.
- Perform troubleshooting and repairs.
- Complete final inspection and documentation.
All technical work must adhere to the specifications and standards specified by GSECL and relevant safety norms.
Financial Requirements
The estimated project cost is approximately Rs. 13,57,620.48. The financial breakdown includes:
| Cost Component | Amount (INR) |
|---|---|
| Material & Spares | Rs. 7,00,000 |
| Labour Charges | Rs. 4,00,000 |
| Miscellaneous Expenses | Rs. 1,57,620.48 |
Payment terms:
- 30% advance upon contract signing.
- 50% progress payments based on milestones.
- 20% upon completion and final acceptance.
Bidders must submit financial proposals in the prescribed format, including detailed cost breakdowns, along with their technical bids.
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Eligibility Criteria
- ✓ Must have valid registration and licenses for HVAC and mechanical maintenance.
- ✓ Must submit necessary scan copies of Tender Fee & EMD details for preliminary stage.
- ✓ Must have prior experience in maintaining HVAC systems at power plants or industrial facilities.
- ✓ Financial criteria:
| Criteria | Details |
|---|---|
| Minimum Turnover | Rs. 50 Lakhs in last 3 years |
| Past Projects | At least 2 similar projects completed in last 5 years |
| Technical Capability | Demonstrated expertise in AC maintenance and power plant infrastructure |
- ✓ Must provide technical bid documents, signed and stamped.
- ✓ Bidders should possess valid digital certificates for online submission.
Bidding Process
Process Timeline
Required Forms
Preliminary
KLTPS Works TF EMD Detail
User Defined Template-Standard
Technical
KLTPS Works Bidder Confirmation
User Defined Template-Standard
Commercial
Percentage Rate With GST
User Defined Template-Secured
Required Documents
Stage - Preliminary stage
Attach Necessary Scan Copy of TF & EMD Details
RequiredStage - Technical Stage
Attach Necessary Scan Document As per Tender PQC
RequiredAttach Scan Copy of Duly Stamped and Signed Technical Bid.
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The last date for bid submission is 27-11-2025 at 18:00 hours. Bidders must ensure their bids are submitted before this deadline through the official online portal to be considered.
What documents are required for technical qualification?
Bidders must submit scan copies of the Tender Fee & EMD details, technical bid documents as per PQC, and signed & stamped technical bid. All documents should be uploaded in the prescribed format within the stipulated timelines.
How is the evaluation of bids conducted?
Bid evaluation is based on technical competence (40%), past experience (30%), financial offer (20%), and compliance with specifications (10%). Bids must meet minimum thresholds to qualify for award.
What is the scope of work involved in this tender?
The scope includes routine and preventive maintenance of AC systems, troubleshooting, repairing faulty components, and performance monitoring. The work ensures reliable operation of HVAC systems at KLTPS over an 18-month period.
Who can I contact for clarifications or support?
For queries, contact GSECL, Kutch Lignite Thermal Power Station at 8980031378 or email [email protected]. Support is available during the bid process, including vendor training sessions.
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Documents 1
KLTPS_28_WE-225_TB.pdf
TENDER_DOCUMENT