GEM

South East Central Railway Coach Maintenance Services Tender Raipur Chhattisgarh 2025 – GST Included & Schedule Rates

Posted

29 Oct 2025, 04:46 pm

Deadline

21 Nov 2025, 05:00 pm

EMD

₹2,15,560

Value

₹1,31,11,959

Location

RAIPUR , CHHATTISGARH

Progress

Issue29 Oct 2025, 04:46 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

5

Bid Type

Two Packet Bid

Key Highlights

  • • Finance mechanism: EMD ₹215,560 with DD/FDR/BC submission options
  • • Contract structure: 95 coaches yearly blocks; SSI IOH 45/55 coaches across years
  • • GST-inclusive pricing: All rates include GST as per tender terms
  • • Variation rights: Up to 25% change in quantity or duration at contract issue or post-award
  • • Payment discipline: Service provider to pay salaries first; statutory PF/ESIC documentation required
  • • Security options: PBG or DD/FDR/BC; hard copies to be delivered within 5 days
  • • Annexure A: Condition-based materials requirement referenced but not detailed
  • • No BOQ items published; focus on service delivery cadence and compliance

Tender Overview

South East Central Railway invites bids for custom service schedules to maintain passenger coaches at Raipur, Chhattisgarh. Scope includes Monthly/Quarterly/Half-Yearly schedules for 1st year: 95 coaches and 2nd year: 95 coaches, plus SSI IOH schedules for 1st year: 45 coaches and 2nd year: 55 coaches, all with Rate including GST. Annexure A covers condition-based materials. Estimated contract value: ₹13,111,959.05. EMD: ₹215,560. No BOQ items listed. Evaluation will consider compliance with tender terms and service delivery cadence across multiple yearly schedules. This procurement emphasizes railway service excellence and standardized GST-inclusive pricing.

Technical Specifications & Requirements

  • Service category: Custom Bid for Services spanning monthly, quarterly and half-yearly schedules for coach maintenance.
  • Year 1 & 2 quantities: 95 coaches each; SSI IOH: 45 coaches (Year 1) and 55 coaches (Year 2).
  • Rate terms: Rate including GST across all schedules.
  • Special clause: Condition-based materials as per Annexure A; no standalone technical specs published in the tender.
  • EMD options: DD, Fixed Deposit Receipt (FDR), Banker’s Cheque; PBG permissible; hard copies to be delivered within 5 days of bid end/opening.
  • Post-award security: Performance security via DD/FDR or PBG; if DD/FDR, must be delivered within 15 days of award.
  • Payment discipline: Salaries of deployed staff to be paid by service provider first, with subsequent claim submission including PF/ESIC documents.

Terms, Conditions & Eligibility

  • EMD: ₹215,560; submission via DD/FDR/Banker’s Cheque; hard copies required within 5 days of bid end/opening.
  • Contract variation: Up to 25% increase/decrease in quantity or duration allowed pre- or post-award.
  • Salary obligation: Service provider must ensure timely wage payments and furnish statutory documents.
  • Delivery timeline: No explicit project-wide delivery window published; adherence to schedule across monthly/quarterly/half-yearly cycles.
  • Required documents: GST registration, PAN, experience certificates, financial statements, EMD proof, technical compliance (as applicable), OEM authorizations (if required).
  • Penalties and warranty: Not specified in the limited data; standard SECR practices may apply.
  • Eligibility: Bidders must demonstrate capability to execute multi-year railway service contracts and provide compliant financials.

Key Specifications

  • Service category: Custom Bid for Services for coach maintenance

  • Quantities: 95 coaches (Year 1 and Year 2), SSI IOH 45 coaches (Year 1) and 55 coaches (Year 2)

  • Pricing: Rate including GST for all schedules

  • Annexure A: Condition-based materials applicability

  • EMD options: DD/FDR/Banker’s Cheque; hard copy delivery within 5 days

Terms & Conditions

  • EMD ₹215,560 payable via multiple instruments; hard copy submission required

  • Contract quantity may vary up to 25% at bid issue and post-award

  • Service provider must pay staff wages first and provide PF/ESIC documents

Important Clauses

Payment Terms

Salaries must be paid by the service provider first; claim payment from SECR along with PF/ESIC documentation

Delivery Schedule

Contract execution across monthly/quarterly/half-yearly schedules for 1st and 2nd year; no explicit universal delivery deadline provided

Penalties/Liquidated Damages

Not explicitly specified in the provided data; standard SECR practice may apply in contract

Bidder Eligibility

  • Experience in railway/COACH maintenance or similar large-scale service contracts

  • Demonstrated financial capability to handle multi-year service engagements

  • Ability to provide GST-compliant invoicing and statutory payroll documentation

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar railway service contracts

4

Financial statements or proof of turnover

5

EMD submission document (DD/FDR/BC) or scanned proof

6

Technical bid documents showing compliance to service scope

7

OEM authorizations (if required by tender terms)

Frequently Asked Questions

How to bid for SECR railway coach maintenance tender in Raipur 2025

Bidders must submit GST, PAN, experience certificates, and financials; provide EMD ₹215,560 via DD/FDR/Banker’s Cheque and upload scanned proof plus hardcopy within 5 days of bid end. Ensure compliance with salary payment clause and Annexure A materials, if applicable, and align with monthly/quarterly/half-yearly schedules.

What documents are required for SECR coach service tender in Raipur

Required documents include GST certificate, PAN card, past experience certificates for railway-type maintenance, financial statements, EMD proof (DD/FDR/BC), technical bid, and OEM authorizations if mandated. Ensure submission of hard copies within 5 days after bid end, as per T&Cs.

What are the payment terms for SECR coach maintenance contract

Salaries must be paid by the service provider upfront; reimbursement to SECR occurs with submitted PF/ESIC documents. Invoices should reflect GST-inclusive rates; ensure timely payroll and statutory filings to avoid payment delays.

What is the EMD amount for SECR Raipur tender 2025

The EMD amount is ₹215,560. Bidders may submit via Demand Draft, Fixed Deposit Receipt, or Banker’s Cheque in favor of FA and CAO SECR Bilaspur, payable at Raipur, with scanned proof uploaded and hard copy delivered within 5 days.

What is the bid quantity variation allowed in SECR tender

The buyer allows contract quantity or duration to vary up to 25% at the time of contract issue and post-award; bidders must accept revised quantities or durations as issued.

Are SSI IOH schedules included in the SECR coach tender

Yes; SSI IOH schedules are specified for Year 1 (45 coaches) and Year 2 (55 coaches), with rates including GST. These sub-schedules require separate coordination and compliance with Annexure A for material usage.

What standards or certifications are expected for SECR maintenance bids

Tender data does not specify IS/ISO standards; bidders should demonstrate railway service capability, GST compliance, and provide PF/ESIC documents; OEM authorizations may be required per terms, and adherence to employee-welfare regulations is implied.

When is hard-copy EMD submission required for SECR tender

Hard-copy EMD must be delivered within 5 days of bid end/opening date. Scanned proof should be uploaded with the bid; ensure the physical documents reach the FA and CAO SECR Bilaspur in Raipur.

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