GEM

Employees Provident Fund Organisation Laptop Tender Jaipur Rajasthan High End Notebook 2025

Posted

30 Oct 2025, 04:54 pm

Deadline

10 Nov 2025, 05:00 pm

EMD

₹18,880

Value

₹9,44,000

Location

JAIPUR , RAJASTHAN

Progress

Issue30 Oct 2025, 04:54 pm
AwardPending
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Quantity

8

Bid Type

Two Packet Bid

Tender Overview

This procurement by the Employees Provident Fund Organisation (epfo) in Jaipur, Rajasthan seeks a high end laptop notebook under the Q2 category with an estimated value of ₹944,000 and an EMD of ₹18,880. The contract covers Supply, Installation, Testing and Commissioning of the equipment to the Nidhi Bhawan, Jyothi Nagar, Jaipur (postal code 302005). The buyer reserves a flexible quantity clause allowing up to 25% variation during procurement and contract execution, at contracted rates. Bidders must ensure no obsolescence within a minimum 3-year residual market life and comply with applicable GST treatment as per actual rates. This tender emphasizes timely delivery and post-installation readiness, with the option to adjust quantities while maintaining delivery fairness and schedule integrity.

  • Organization: Employees Provident Fund Organisation (epfo) – Jaipur, Rajasthan
  • Product category: High end notebook computers
  • Estimated value: ₹944000.0; EMD: ₹18880
  • Location: JaipuR, Rajasthan; delivery at Nidhi Bhawan, Jyothi Nagar, Jaipur 302005
  • Scope: Supply, Installation, Testing & Commissioning; optional quantity uplift up to 25% during/after order
  • Key differentiator: Clear function scope for installation and commissioning; OEM turnover criteria applies

Technical Specifications & Requirements

  • Product/service: High end laptop/notebook (no explicit model/spec list provided in data)
  • Delivery scope: Supply, Installation, Testing and Commissioning (SITC) as part of the bid
  • Delivery location: Employee's Provident Fund Organisation, Nidhi Bhawan, Jyothi Nagar, Jaipur - 302005, Rajasthan
  • Financial/eligibility: Minimum average annual turnover over the last 3 years (as per bid document); OEM turnover criteria applies; bidder must not be in liquidation or bankruptcy; GST handling to be as per actuals or applicable rate (whichever is lower)
  • Timeline: Delivery/installation dependent on contract; the option clause permits quantity and timing adjustments with 30-day minimum extended delivery if applicable
  • Compliance: Bidders must quote non-obsolete products with minimum 3 years residual market life; ensure OEM authorization and support
  • Other terms: GST reimbursement limited to actuals or applicable rates; bidders to upload turnover certificates and audited financials

Terms, Conditions & Eligibility

  • EMD: ₹18,880 (paid per bid as security deposit)
  • Delivery: Balance delivery schedule to commence from the last date of original delivery order; extended delivery time formula applies with minimum 30 days
  • Turnover criteria: Minimum average annual turnover over last 3 years; documentary evidence via audited statements or CA certificate
  • OEM turnover: Minimum average annual turnover of the OEM as specified in the bid document
  • Warranty/Support: (Not specified in data) — bidders should infer standard SITC warranties and specify during bid
  • Documents: GST, PAN, turnover certificates, experience certificates, OEM authorizations, technical compliance certificates; proof of non-obsolescence
  • Other: Completion of SITC scope; bidder must not be in liquidation or court receivership; GST handling applicable

Key Specifications

  • High end laptop/notebook with SITC scope

  • Estimated value ₹944,000; EMD ₹18,880

  • Delivery address: Nidhi Bhawan, Jyothi Nagar, Jaipur 302005

  • Minimum 3 years residual market life; no obsolescence

  • GST as actuals or applicable rate (whichever is lower)

Terms & Conditions

  • EMD of ₹18,880 must be submitted with bid

  • Quantity up to +25% during contract at contracted rates

  • Delivery and installation must be at Jaipur address

  • Turnover criteria: last 3 years; OEM turnover criteria apply

  • GST treatment as per actuals or lower applicable rate

Important Clauses

Payment Terms

GST treated as actuals or applicable rate; payment terms to be clarified in bid accompanying documents

Delivery Schedule

Delivery starts after original delivery order; option quantity may extend delivery time with minimum 30 days

Penalties/Liquidated Damages

Not specified in data; implied LD based on standard SITC terms to be included in bid

Bidder Eligibility

  • Not under liquidation or bankruptcy; no court receivership

  • Minimum average turnover as per last 3 financial years

  • OEM authorization for the laptop models offered

  • Non-obsolescence warranty: product must have at least 3 years residual market life

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA certificate indicating turnover for last 3 years

4

Experience certificates demonstrating similar SITC of high end laptops

5

OEM authorization / dealership certificate from the manufacturer

6

Bid security / EMD document evidencing ₹18,880

7

Technical bid documents and compliance certificates

8

Notarized undertaking on non-liquidity and non-bankruptcy status

Frequently Asked Questions

How to bid for high end laptop tender in Jaipur for EPFO 2025

Bidders must submit GST, PAN, turnover certificates, and OEM authorization along with technical compliance. Ensure non-obsolescence of models (minimum 3 years life) and include EMD of ₹18,880. SITC scope requires delivery to Nidhi Bhawan, Jaipur, with installation and commissioning as required.

What documents are required for epfo laptop procurement in Jaipur 2025

Submit GST certificate, PAN, audited turnover statements for last 3 years or CA certificate, experience certificates for SITC of laptops, OEM authorization, EMD receipt of ₹18,880, and technical bid with compliance norms. Ensure non-liquidation undertaking as part of bid.

What are the delivery terms for the EPFO Jaipur laptop tender

Delivery and installation are to be performed at Nidhi Bhawan, Jyothi Nagar, Jaipur 302005. The option to increase quantity up to 25% may trigger extended delivery time; minimum extension window is 30 days. Original delivery date governs extension calculations.

What are the eligibility criteria for EPFO laptop bid in Rajasthan

Bidders must have no liquidation or bankruptcy, provide turnover evidence for last 3 years, provide OEM authorization, and ensure offered laptops have at least 3 years residual market life. GST handling will be on actuals or lower applicable rate.

What is the EMD amount for the EPFO laptop procurement

The Earnest Money Deposit is ₹18,880. Submit with bid as security; ensure funds are compliant with applicable tender rules. EMD supports bid validity and seriousness of offer for the Jaipur procurement.

How to ensure 3-year residual life for laptops in this tender

Offer models not declared end-of-life by the OEM; provide OEM evidence or official lifecycle data showing at least 3 years remaining market presence. Include warranty terms and official support commitments with the OEM.

What is the scope of supply for EPFO Jaipur laptop tender

Scope includes Supply, Installation, Testing and Commissioning of high end laptops. Ensure all cost components are included in bid price; provide on-site SITC support and post-installation verification to meet acceptance criteria.

What are the GST terms for the EPFO Jaipur procurement

GST will be reimbursed based on actuals or applicable rate, whichever is lower, with the vendor responsible for correct GST calculation. Ensure GST registration and applicable GSTR filings are up to date during bid submission.

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