GEM

The Automotive Research Association Of India High-End Laptop Tender 2025 - Specifications and Requirements

Posted

17 Oct 2025, 02:20 pm

Deadline

06 Nov 2025, 10:00 am

Location

PUNE , MAHARASHTRA

Latest Corrigendum Available

Progress

Issue17 Oct 2025, 02:20 pm
Corrigendum31 Oct 2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

27

Bid Type

Two Packet Bid

Key Highlights

  • • Bidders must ensure products have a minimum of 3 years residual market life
  • • All IT equipment must be IPv6 ready from day one
  • • Bidders should submit a data sheet matching product specifications
  • • Option clause allows for a 25% increase or decrease in quantity
  • • Invoices must be raised in the name of the consignee with GSTIN
  • • Non-return policy for faulty hard disks as per security policy
  • • Bidders must not be under liquidation or bankruptcy
  • • GST reimbursement will be as per actuals or applicable rates

Categories 1

LAPTOP

Tender Overview

The Automotive Research Association Of India is procuring high-end laptops under the Department of Heavy Industry. This tender focuses on specific technical specifications for laptops, ensuring they meet modern standards. Key differentiators include the requirement for products with a minimum of 3 years residual market life and compliance with IPv6 standards. Bidders must ensure their products are not obsolete and can fulfill the 25% option clause for quantity adjustments during the contract period.

Technical Specifications & Requirements

Bidders must comply with the following critical specifications:

  • Processor: Base and higher processor numbers must be specified.
  • Operating System: Factory pre-loaded OS is required.
  • Memory: Minimum RAM size must be specified in GB.
  • Display: Diagonal display size in cm and minimum resolution in pixels.
  • Storage: Capacity of storage drive in GB must be included.
  • IPv6 Compliance: All IT equipment must be IPv6 ready from day one.

Terms, Conditions & Eligibility

Key requirements for bidders include:

  • EMD: Not specified.
  • Experience: Bidders must not be under liquidation or bankruptcy.
  • Documents: Submit PAN Card, GSTIN, cancelled cheque, and certified EFT mandate.
  • Delivery: Compliance with the 25% option clause for quantity adjustments.
  • Invoice Requirements: Invoice must be in the name of the consignee with GSTIN.
  • Data Sheet: Must be uploaded to match technical specifications.

Key Specifications

  • Base and higher processor numbers must be specified

  • Factory pre-loaded operating system required

  • Minimum RAM size in GB must be specified

  • Diagonal display size in cm and minimum resolution in pixels required

  • Storage capacity in GB must be included

Terms & Conditions

  • Bidders must comply with the 25% option clause for quantity adjustments

  • Invoices must be in the name of the consignee with GSTIN

  • Bidders must not be under liquidation or bankruptcy

Important Clauses

Option Clause

Purchaser reserves the right to adjust order quantity by 25%.

Invoice Requirements

Invoices must be raised in the name of the consignee with GSTIN.

Non-return of Hard Disk

Faulty hard disks will not be returned against warranty.

Bidder Eligibility

  • Bidders must not be under liquidation or bankruptcy

  • Products must have at least 3 years residual market life

  • Bidders must provide a data sheet matching technical specifications

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Processor Base Processor Number For Higher Processor Or higher
Processor Higher Processor Number Intel Core Ultra 5 125U, Intel Core Ultra 7 165U, Intel Core i7-1280P, Intel Core Ultra 5 125H, Intel Core i7-12650H, Intel Core Ultra 5 135H, Intel Core i7-13620H, Intel Core Ultra 7 155H, Intel Core Ultra 7 165H, Intel Core i7-13700H, Intel Core i9-12900H, Intel Core Ultra 9 185H, Intel Core i7-13650HX, Intel Core i7-13700HX, Intel Core i7-14650HX, Intel Core Ultra 5 225U, Intel Core Ultra 5 235U, Intel Core Ultra 7 255U, Intel Core Ultra 5 236V, Intel Core Ultra 5 226V, Intel Core Ultra 5 238V, Intel Core Ultra 7 265U, Intel Core Ultra 7 266V, Intel Core Ultra 7 268V, Intel core ultra 7 255H Or higher
Operating System Operating System (Factory Pre-Loaded) Window 11 Professional
Memory RAM Size (GB) 16, 32 Or higher
Display Display Size (in cm) - Diagonal 35.56 to 38.07 (14 In to 14.99 In)
Display Minimum Display Resolution (Pixels) FHD- 1920x1080
Storage Capacity of Storage Drive (in GB) 1024

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate duly certified by Bank

5

Data Sheet of the product(s) offered

Corrigendum Updates

1 Update
#1

Update

31 Oct 2025

Extended Deadline

06 Nov 2025, 10:00 am

Opening Date

06 Nov 2025, 10:30 am

Frequently Asked Questions

What are the eligibility criteria for high-end laptop tender in India?

Bidders must not be under liquidation or bankruptcy and must provide products with at least 3 years residual market life. Additionally, a data sheet matching the technical specifications must be submitted.

What documents are required for high-end laptop tender submission?

Bidders must submit a copy of the PAN Card, GSTIN, cancelled cheque, and a certified EFT mandate. A data sheet of the offered products is also required.

What are the technical specifications for laptops in this tender?

Key specifications include base and higher processor numbers, factory pre-loaded operating system, RAM size in GB, diagonal display size in cm, minimum resolution in pixels, and storage capacity in GB.

How to participate in Automotive Research Association laptop bid?

To participate, bidders must ensure compliance with eligibility criteria, submit required documents, and provide a data sheet that matches the technical specifications outlined in the tender.

What is the option clause for this laptop tender?

The option clause allows the purchaser to increase or decrease the order quantity by up to 25% during the contract period, ensuring flexibility in procurement.

What are the invoice requirements for the laptop tender?

Invoices must be raised in the name of the consignee with GSTIN. Additionally, a scanned copy of the GST invoice and proof of GST payment must be uploaded on the GeM portal.

When is the deadline for high-end laptop tender submission?

The exact deadline for submission is not specified in the tender details. Bidders should regularly check the GeM portal for updates on submission timelines.

What are the payment terms for the laptop procurement contract?

Payment terms are not explicitly mentioned in the tender details. Bidders should refer to the final contract for specific payment conditions after bid acceptance.

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