GEM

Indian Army Laptop M4 Chip Tender 2025 Department Of Military Affairs India - M4 Chip Laptop Procurement

Posted

22 Oct 2025, 10:41 am

Deadline

01 Nov 2025, 11:00 am

Progress

Issue22 Oct 2025, 10:41 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • OEM bid-specific Authorization required
  • • ISO, ROHS, CE certifications mandatory
  • • 3 years balance sheet, ITR required
  • • Ink-signed certificates must be uploaded with bid
  • • GST, PAN, cancel cheque, Aadhaar card mandated
  • • Option clause allows ±25% quantity variation at contracted rates

Categories 1

LAPTOP

Tender Overview

The opportunity is issued by the Indian Army under the Department Of Military Affairs for a Laptop M4 Chip category procurement. The scope emphasizes device qualification with OEM bid authorization and ink-signed certifications. The bid includes an option clause allowing up to 25% quantity variation at contracted rates, plus an extended delivery window proportional to additional quantity. Detailed ATC demands ink-signed documents and OEM authorization, highlighting strict compliance and document integrity as decisive factors. The absence of BOQ items suggests a specification-led purchase with emphasis on certifiable compliance rather than fixed quantities. This tender targets vendors capable of meeting high-standard certifications and rigorous government procurement processes.

Technical Specifications & Requirements

  • Brand/Category: Laptop M4 Chip devices
  • Key compliance: ISO, ROHS, CE certifications required; 3 years balance sheet and ITR (income tax return) documentation
  • Documentation: ink-signed certificates uploaded with bid; OEM bid-specific authorization mandatory; GST, PAN, cancel cheque, Aadhaar card mandates
  • Option Clause: up to 25% quantity increase/decrease at contracted rates; timing linked to last/extended delivery orders
  • Delivery/Installation: delivery period mechanics defined by option clause; minimum delivery windows governed by calculated duration formula
  • ATC/Bid Terms: ink-signed documents required; OEM authorization required; ATC document governs compliance and certification integrity

Terms, Conditions & Eligibility

  • EMD: not specified in data provided (verify in ATC terms)
  • Delivery timeline: governed by option clause; extended duration when exercising quantity variation
  • Payment terms: not detailed in data; ensure compliance with standard government terms in ATC
  • Documents to submit: ink-signed certificates, OEM authorization, GST, PAN, ITR, balance sheets
  • Warranty/Support: not explicitly stated; verify in ATC and ISO/CE requirements
  • Penalty/Withdrawal: leverage option clause for contract adjustments; ensure delivery adherence to extended periods
  • Eligibility: OEM authorization required; adherence to ISO/ROHS/CE; 3-year financials and IT returns

Key Specifications

  • Product: Laptop M4 Chip devices

  • Certification: ISO, ROHS, CE

  • Documentation: ink-signed certificates, OEM authorization

  • Financials: balance sheet (3 years), ITR

  • Identity/Tax: GST, PAN, Aadhaar

Terms & Conditions

  • Option Clause permits 25% quantity variation at contract delivery

  • Ink-signed documents and OEM authorization mandatory

  • ISO/ROHS/CE certifications required with bid

Important Clauses

Payment Terms

Details not provided in data; verify in ATC, standard government terms apply

Delivery Schedule

Delivery timing governed by option clause; extended duration computed on quantity change

Penalties/Liquidated Damages

Not explicitly stated; confirm in ATC and purchase order terms

Bidder Eligibility

  • OEM authorization for the laptop model/category

  • Demonstrated ISO/ROHS/CE compliance

  • 3-year balance sheet with IT Returns filed

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Required Documents

1

Ink-signed certificates to be uploaded with bid

2

OEM bid-specific Authorization

3

ISO/ROHS/CE certification documents

4

3 years balance sheet and Income Tax Returns (ITR)

5

GST Registration, PAN Card

6

Cancel cheque and Aadhaar card details

Frequently Asked Questions

What documents are required for the laptop tender in India 2025?

Bidders must submit ink-signed certificates, OEM authorization, GST registration, PAN, cancel cheque, Aadhaar, plus 3-year balance sheets and IT Returns. ISO/ROHS/CE certificates must accompany the bid, ensuring compliance with standards for defense procurement.

How does the 25% quantity option affect delivery timelines?

The purchaser may increase or decrease quantity by up to 25% at contracted rates. Delivery time adjusts proportionally using (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extension possible within contract limits.

What is required to prove OEM authorization for the laptop bid?

Bid must include OEM bid-specific Authorization confirming authorized supply rights, model compatibility, and post-sale support commitments; non-submission may lead to bid cancellation under ATC terms.

What certifications must laptops meet for this procurement?

Laptops must demonstrate ISO, ROHS, and CE certifications. Documentation must be ink-signed and uploaded with the bid; this ensures compliance with international and Indian procurement standards.

When are the delivery terms defined for the laptop tender in India?

Delivery terms are tied to the original delivery order and any extended period due to option clauses. Additional time follows the formula, with a floor of 30 days if the original period is shorter; ensure alignment with final PO schedule.

What financial documents are needed for eligibility in the laptop bid 2025?

Provide 3 years of balance sheet evidence and corresponding IT Returns; these financials help establish stability. Also furnish GST, PAN, and Aadhaar details to satisfy identity and tax compliance checks.

What are the key submission prerequisites for Indian Army laptop procurement?

Submit ink-signed certificates, OEM authorization, ISO/ROHS/CE proof, 3-year financials, GST, PAN, cancel cheque, and Aadhaar; ensure all documents are uploaded with the bid on the GEM portal.

What standards are mandatory for the laptops in this defense tender?

Mandatory standards include ISO, ROHS, and CE certifications. Ensure the model supports OEM requirements and aligns with Department of Military Affairs ATC for secured supply and support.

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