GEM

Power Grid Corporation Of India Limited High End Laptop Tender Ranchi Jharkhand 2025 - IS 550/ISO 9001 Compliant Notebook Procurement

Posted

01 Nov 2025, 06:08 pm

Deadline

22 Nov 2025, 07:00 pm

Value

₹83,000

Location

RANCHI , JHARKHAND

Progress

Issue01 Nov 2025, 06:08 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Vendor authorization required from OEM for resellers
  • • Malicious Code Certificate mandatory to prevent security breaches
  • • Delivery quantity flexibility up to 25% with formula for extended periods
  • • EFT Mandate and bank-certified documents required
  • • PAN and GSTIN validation with cancelled cheque submission
  • • Notices of termination for non-compliance or delivery failure

Tender Overview

Organization: Power Grid Corporation Of India Limited, Procuring High End Laptop - Notebook (Q2) in RANCHI, JHARKHAND 829205. Estimated value: ₹83,000. No BOQ items listed. Tender scope centers on supply of premium laptops meeting buyer’s security and compliance norms. Key differentiator is the inclusion of Malicious Code Certificate, Manufacturer Authorization, and EFT mandate. Bidders should anticipate a flexible quantity clause (up to 25% increase/decrease) and delivery timelines linked to the original delivery period. This tender targets authorized OEMs offering compliant, secure notebook solutions with relevant certifications.

Technical Specifications & Requirements

  • Product: High End Laptop - Notebook (Q2) with unspecified model details.
  • Standards/Certificates: Malicious Code Certificate required; Manufacturer Authorization from OEM; compliance with embedded security controls.
  • Documentation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified).
  • Delivery/Contractual: Delivery period pegged to original order date; option to adjust quantity up to 25%, timing adjustments follow calculated formula (minimum 30 days).
  • Security/Compliance: No explicit hardware specs; emphasis on anti-malware assurance and IP protection.
  • EMD: Not specified; bidders should prepare standard bid security as per OEM terms.
  • Termination: Buyer may terminate for non-compliance or delivery failure; explicit breach conditions.

Terms, Conditions & Eligibility

  • EMD: Not specified; bidders should verify bid security requirements.
  • Documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate; OEM authorization wherever applicable.
  • Malicious Code: Certificate required to certify no embedded malicious code and no IP infringement.
  • Manufacturer Authorization: Required for authorized distributors; include OEM details.
  • Delivery/Penalties: Option clause allows quantity/time adjustments; penalties for non-delivery linked to contract terms.
  • Compliance: Bidders must comply with all specified terms; inclusion of security and authorization certificates is mandatory.

Key Specifications

  • Product category: High End Laptop - Notebook

  • Estimated value: ₹83,000

  • Delivery clause: quantity may be increased/decreased by up to 25% at contract; delivery period linked to original delivery date; minimum extension 30 days

  • Security/compliance: Malicious Code Certificate; OEM authorization where applicable

  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate

  • Penalties: termination for non-compliance or failure to deliver as per terms

Terms & Conditions

  • Delivery quantity flexibility up to 25% and corresponding delivery period adjustments

  • Mandatory Malicious Code Certificate and OEM Manufacturer Authorization

  • Bank-backed EFT mandate, PAN, and GSTIN submission

Important Clauses

Payment Terms

Not specified in data; anticipate standard supplier payment terms per procurement policy

Delivery Schedule

Delivery period linked to the last date of the original delivery order; additional time computed as (Increased quantity / Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Buyer may terminate for material term breach or failure to deliver; no explicit LD rate provided in data

Bidder Eligibility

  • OEM-authorized suppliers or distributors with OEM authorization

  • Ability to provide Malicious Code Certificate and compliance documentation

  • Financial capability to meet vendor code creation and EFT mandates

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Required Documents

1

PAN card

2

GSTIN certificate

3

Cancelled cheque

4

EFT Mandate certified by bank

5

Malicious Code Certificate

6

Manufacturer Authorization from OEM

7

Any additional bid-specific compliance certificates

Frequently Asked Questions

How to bid for laptop tender in Ranchi Jharkhand 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate; OEM authorization if bidding via a distributor; include Malicious Code Certificate and comply with option quantity clauses. Ensure readiness of high-end notebook models meeting security requirements and confirm delivery timelines linked to the original date.

What documents are required for Power Grid laptop procurement in Jharkhand?

Required documents include PAN card, GSTIN certificate, cancelled cheque, bank-certified EFT mandate, Malicious Code Certificate, and Manufacturer Authorization from the OEM. Ensure all documents are current and match bidder’s corporate details to participate.

What standards or certifications are demanded for laptops tendered in Ranchi?

The tender requires a Malicious Code Certificate and Manufacturer Authorization from the OEM. While explicit hardware standards are not listed, bidders must ensure embedded security compliance and legitimate OEM support credentials for authorized distribution.

When is the delivery period and how are extensions calculated for this laptop bid?

Delivery starts from the last date of the original order; quantity changes up to 25% are allowed. Extended time is calculated as (Increased quantity / Original quantity) × Original delivery period, with a minimum extension of 30 days, and may extend up to the original delivery period.

What is the EMD requirement for the Power Grid notebook tender 2025?

EMD amount is not specified in the available data. Bidders should verify the bid terms for any security deposit requirements and prepare customary bid security aligned with OEM and procurement policies.

What is required for OEM authorization when bidding as a distributor?

Submit Manufacturer Authorization/Form with OEM details including name, designation, address, email, and phone number. This ensures the distributor is officially empowered to bid and supply on behalf of the OEM for the Ranchi procurement.

What happens if a bidder fails to deliver as per the contract terms?

The buyer may terminate the contract for material term breach or failure to deliver within the stipulated period. A Malicious Code breach or IP infringement also constitutes breach with potential contract termination and liability for damages.

Which documents verify the bidder's eligibility for the laptop tender in Jharkhand?

Eligibility is verified through PAN, GSTIN, EFT Mandate, and OEM authorization where applicable; Malicious Code Certificate is mandatory. Ensure all documents reflect current corporate information and authorized status to participate in the procurement.

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