GEM

BHEL Oil BDV Test Kit Tender Bhopal Madhya Pradesh 2025 – OEM Installation & Data Sheet Compliance

Posted

31 Oct 2025, 02:45 pm

Deadline

10 Nov 2025, 05:00 pm

Location

BHOPAL , MADHYA PRADESH

Progress

Issue31 Oct 2025, 02:45 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirement: OEM authorization and OEM-certified installation resources mandatory
  • • Technical standards: Data-sheet conformity required; explicit IS/IEC standards not specified
  • • Special clauses: Non-transferable contract, joint liability with sub-contractors, logo printing rule
  • • Eligibility: Vendor-code creation documents including PAN, GSTIN, cancelled cheque, EFT mandate
  • • Warranty/AMC: Not specified; enforceability depends on final contract terms
  • • Penalties: Termination rights for non-compliance with material terms or delivery failures
  • • Delivery scope: Installation/commissioning at OPTCL Substation in Odisha, cross-state deployment
  • • Payment: GST reimbursement per actuals or applicable rate, capped to quoted GST percentage

Tender Overview

Bharat Heavy Electricals Limited (BHEL) invites bids for an Oil BDV Test Kit to support departmental testing needs from the Bhopal, Madhya Pradesh region. The tender documents emphasize data sheet alignment with product specifications, OEM installation or OEM-certified resources, and mandatory vendor-code related onboarding. The procurement scope covers delivery and potential on-site commissioning at OPTCL’s substation in Odisha, highlighting cross-state execution. A notable differentiator is the requirement for comprehensive data sheet matching and OEM authorization to validate technical parameters. The absence of BOQ items signals an open scope once specifications are clarified, with emphasis on accurate product documentation.

Technical Specifications & Requirements

  • Data Sheet upload with bid to enable parameter verification against offered products.
  • OEM installation/commissioning by OEM-certified personnel or authorized resellers as per scope.
  • Manufacturer Authorization: OEM/Original Service Provider details required when bidding via authorized distributors.
  • Delivery/Installation Location: Deployment at OPTCL project site, Ersama Paradeep, Jagatsinghpur, Odisha, with potential return-to-site obligations.
  • GST handling: Bidder to determine GST; reimbursement aligned to actuals or applicable rate, capped to quoted GST.
  • Contract risk controls: Non-transferable contracts, joint liability for primary seller and sub-contractor, brand/logo printing as per buyer instructions.
  • Documentation: PAN, GSTIN,Cancelled Cheque, EFT mandate, and data-sheet conformity are mandatory for bid submission.

Terms, Conditions & Eligibility

  • EMD/Performance terms: Not explicitly disclosed; expect standard bid-security norms and performance-linked terms.
  • Delivery period: Imposed delivery constraints to be specified; failure to meet delivery or installation could trigger termination.
  • Payment terms: GST-based reimbursement with actuals; payment timelines will follow standard supplier terms after acceptance.
  • Documentation: Submit GST, PAN, Cancelled Cheque, EFT mandate and vendor-code related documents.
  • Audit & compliance: Data-sheet mismatch or non-conformant parameters may lead to bid rejection.
  • Liability & subcontracting: Sub-contracting requires buyer consent; joint liability remains with primary seller.
  • Branding: Logo printing per buyer instruction is required on delivered equipment.

Key Specifications

  • Oil BDV Test Kit (category): Data sheet conformity mandatory

  • Delivery/Installation: OPTCL Substation Ersama Paradeep, Jagatsinghpur, Odisha

  • Installation/Commissioning: OEM-certified resource or OEM-authorized reseller

  • Documentation: PAN, GSTIN, EFT mandate; data-sheet match with bid

  • GST: Reimbursement as actuals or applicable rate (whichever is lower), within quoted GST

  • Branding: Seller must print logo as per buyer’s requirement

Terms & Conditions

  • EMD and persistent performance terms to be clarified in final tender amendments

  • Delivery/Commissioning to be performed by OEM-certified personnel or authorized resellers

  • Comprehensive data-sheet conformity and vendor-code onboarding are mandatory

Important Clauses

Payment Terms

GST reimbursement will follow actuals or applicable rate, capped to quoted GST; payment terms align with standard vendor terms post-acceptance.

Delivery Schedule

Delivery and installation at OPTCL Substation, Ersama Paradeep; termination risk if delivery is delayed or incomplete.

Penalties/Liquidated Damages

Contract may be terminated for material term non-compliance or delayed delivery; liability remains with seller and sub-contractor.

Bidder Eligibility

  • Submit GSTIN and PAN; meet vendor-code creation prerequisites

  • Provide OEM authorization if bidding through distributors

  • Demonstrate capability for OEM-certified installation and commissioning

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Required Documents

1

GST registration certificate

2

PAN card

3

Cancelled cheque

4

EFT mandate (bank-certified)

5

Data Sheet of offered product

6

OEM authorization / Manufacturer authorization form

7

Vendor-code creation documents

Frequently Asked Questions

How to bid for BHEL Oil BDV Test Kit tender in Bhopal 2025

Bidders should first obtain vendor-code creation by submitting PAN, GSTIN, cancelled cheque, and EFT mandate. Upload the product data sheet and seek OEM authorization if bidding through distributors. Ensure installation capability by OEM-certified personnel and align data-sheet parameters with offered kit.

What documents are required for Oil BDV Test Kit tender in Madhya Pradesh

Required submissions include PAN, GSTIN, cancelled cheque, EFT mandate, data sheet of offered kit, OEM authorization, and vendor-code documents. Ensure GST is handled per actuals or applicable rate, and mark data-sheet conformity to prevent rejection.

What are the technical specifications for the Oil BDV Test Kit

Technical specifics mandate a data sheet match with offered kit; installation or commissioning must be by OEM-certified personnel or OEM-authorized resellers. No explicit standard numbers provided; bidders must ensure data-sheet alignment and OEM validation to meet acceptance criteria.

When is delivery scheduled for the Oil BDV Test Kit project

Delivery timelines are tied to the OPTCL installation site requirements in Odisha; failure to deliver on time can lead to contract termination. Exact dates will be defined in the final contract and project schedule.

What are the GST requirements for this BHEL tender

GST handling is bidder-responsible; reimbursement will be as per actuals or applicable rates, whichever is lower, capped to the quoted GST percentage. Bidder must provide GSTIN and ensure compliant invoicing.

What is required for OEM authorization in this procurement

When bidding via an authorized distributor, an OEM authorization certificate is mandatory, detailing name, designation, address, email, and phone. This ensures compliance with installation and post-sale support obligations.

What are the penalties for delayed delivery in this tender

The contract allows termination for late delivery or failure to replace defective items. Penalty terms are determined by buyer’s written notice and may include liability extending to the seller and any subcontractors.

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