GEM

Hindustan Aeronautics Limited High End Laptop Tender Lucknow Uttar Pradesh 2025 - OEM Installation & Data Sheet Compliance

Posted

01 Nov 2025, 11:43 am

Deadline

22 Nov 2025, 12:00 pm

Location

LUCKNOW , UTTAR PRADESH

Progress

Issue01 Nov 2025, 11:43 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

Hindustan Aeronautics Limited invites bids for a High End Laptop - Notebook (Q2) to be supplied, installed, tested, commissioned, and operator-trained from an OEM source. The scope includes installation, configuration, and training, with mandatory data sheet upload for technical verification. Preference may be given to MSEs (manufacturer-MSE status required). The tender emphasizes authenticity, data sheet alignment, and malware-free hardware. Bidder must provide OEM authorization when applicable and ensure GST handling as per rules. Location: Lucknow, Uttar Pradesh; no BOQ items are listed, indicating a single-supply category with comprehensive lifecycle support. This procurement targets secure, OEM-backed notebook solutions suitable for defence production contexts, with emphasis on authentic hardware and complete service delivery from installation to user training. The combination of data-sheet validation, malicious code certification, and OEM certification suggests rigorous compliance expectations and a technically strict evaluation framework.

Technical Specifications & Requirements

  • Scope of supply: Supply, Installation, Testing, Commissioning of laptops and training of operators; statutory clearances if any; data sheet must match offerings; malicious code certificate required; OEM authorization where applicable; data sheet uploaded for verification; installation/commissioning performed by OEM-certified resources; software/hardware must be free of embedded malicious code.
  • Key requirements: Data Sheet alignment; Manufacturer/OEM authorization; Malicious Code Certificate; GST compliance with actuals; vendor code creation documents (PAN, GSTIN, cancelled cheque, EFT mandate); data sheet verification to prevent mismatches; scope includes training and potential configuration by OEM resources.
  • Contextual factors: Lucknow location; defence production department; no explicit quantity values; emphasis on compliant, authenticated hardware and lifecycle support per buyer terms.

Terms, Conditions & Eligibility

  • GST handling: GST payable/adjusted per actuals or as per applicable rates, capped to quoted GST percentage.
  • Documentation for Vendor Code Creation: PAN, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified).
  • Mandatory Certificates: Data Sheet matching hardware; Malicious Code Certificate; OEM authorization certificate when using authorized distributors.
  • Scope inclusions: Supply, Installation, Testing, Commissioning, Operator training; any required statutory clearances.
  • Compliance: Upload data sheet; operators trained by OEM resources; malware-free certification; MSE preference for manufacturers (trader exclusion).

Key Specifications

  • High End Laptop - Notebook (Q2) category for defence production use

  • OEM/Authorized reseller must handle installation, configuration and training

  • Data Sheet must precisely match hardware specifications; mismatches lead to bid rejection

  • Malicious Code Certificate required to certify absence of embedded malicious code

  • Manufacturer Authorization/ OEM certification mandatory when bidding via distributors

Terms & Conditions

  • GST payable per actuals or as per applicable rate, capped to quoted GST

  • Vendor code creation requires PAN, GSTIN, cancelled cheque and EFT mandate

  • Data Sheet must align with offered hardware to avoid rejection

  • Malicious Code Certificate and OEM authorization mandatory

  • Scope includes supply, installation, testing, commissioning, and operator training

  • Purchase preference available to eligible MSEs that are manufacturers

Important Clauses

Payment Terms

GST handling per actuals or applicable rate, not exceeding quoted GST; data sheets and GST compliance required.

Delivery Schedule

Installation, testing, and commissioning to be performed by OEM-certified resources; no explicit delivery window provided.

Penalties/Liquidated Damages

Not specified in data; bidders should rely on standard HAL terms and supply chain guidelines.

Bidder Eligibility

  • Manufacturer or OEM-authorized supplier with installation capability

  • Valid GST registration and PAN

  • Experience in supply of high-end laptops with OEM-certified support

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT mandate copy certified by bank

5

Data Sheet of offered product(s) uploaded with bid

6

Malicious Code Certificate

7

OEM/Original Service Provider authorization form

8

Manufacturer Authorization (if applicable)

9

Data sheet verification documents aligning with offered specs

10

GST/payment related documents as applicable

Frequently Asked Questions

How to bid for HAL high end laptop tender in Lucknow 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate for Vendor Code Creation; provide Data Sheet matching the offered laptop, Malicious Code Certificate, and OEM authorization if bidding via distributors. Ensure GST is paid per actuals or per applicable rate, within quoted GST percent.

What documents are required for HAL laptop procurement in Lucknow?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, Data Sheet of offered laptops, Malicious Code Certificate, OEM/Manufacturer Authorization, and data-sheet verification materials. All documents must align with the OEM-specified hardware and installation scope.

What are the technical specs for the HAL laptop tender in Lucknow?

No explicit performance specs are provided; bidders must upload Data Sheets that precisely match hardware offered and ensure OEM installation capability, malware-free certification, and OEM authorization for deployment in defence production environments.

When is the delivery/completion for HAL laptop tender Lucknow?

The terms specify installation, testing, commissioning, and operator training by OEM-certified resources, but no fixed delivery window is stated. Bidders should prepare for integrated deployment timelines within HAL project schedules and confirm during bid clarification.

What are the EMD or financial security requirements for this HAL tender?

The tender data provided does not specify an EMD amount. Bidders should monitor the official portal for EMD value, payment terms and ensure delivery against purchase order terms with secure financial instruments.

What is the MSE purchase preference criterion for this HAL bid?

Purchase preference applies to Micro and Small Enterprises defined by the MSE policy; the bidder must be the manufacturer of the offered product to avail preference; traders are excluded from MSE benefits.

What certifications must the laptop bid include for HAL procurement?

Mandatory certifications include Malicious Code Certificate and OEM Manufacturer Authorization; Data Sheet must be verifiable against the offered hardware; installation must be performed by OEM-certified resources; GST-related certifications must be current.

How to submit the data sheet and OEM authorization for this Lucknow tender?

Upload the Data Sheet of the offered laptops with bid documents and attach OEM authorization/certificate showing supplier details; ensure the data sheet aligns exactly with hardware features and installation scope to prevent rejection.

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