GEM

Indian Air Force High End Desktop Computers Tender 2025 West Bengal IS 550/ISO 9001 Compliance & 3-Year On-site Warranty

Bid Publish Date

29-Oct-2025, 9:02 pm

Bid End Date

08-Nov-2025, 9:00 pm

Bid Opening Date

08-Nov-2025, 9:30 pm

EMD

₹2,85,000

Progress

Issue29-Oct-2025, 9:02 pm
AwardPending
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Quantity

100

Bid Type

Two Packet Bid

Tender Overview

Indian Air Force invites bids for High End Desktop Computers under a Q2 category, with an EMD of ₹2,85,000. Although location is not explicitly stated, crucial terms require a West Bengal service center and OEM commitments. The bid must include OEM authorization, 3-year comprehensive on-site warranty, and Malicious Code Certification. The clause on quantity adjustments allows up to ±25% variation during contract performance, with delivery timing linked to the original delivery period and extended periods. This tender emphasizes strict OEM branding uniformity across CPU, monitor, keyboard, and mouse, all bearing the same OEM logo. Unique compliance documents and data sheets are mandatory.

Technical Specifications & Requirements

  • Product category: High End Desktop Computers (Q2)
  • EMD: ₹2,85,000 (documented with bid submission)
  • OEM prerequisites: 15+ years of OEM operations in India; factory address proof; OEM branding uniformity; OEM data sheets; malicious code certificate; product compliance sheet; service escalation matrix; compliance check statement
  • Warranty: 3-year comprehensive on-site warranty from installation
  • Documentation: OEM authorization certificate (with bid number/date), OEM letterhead declarations, data sheets, service center evidence in West Bengal
  • Delivery/option terms: Quantity can vary by up to 25% during contract; delivery period calculated from original delivery order date; extended period logic applies
  • Quality/standards: Explicit standard references are not listed; emphasis on OEM branding and data alignment with offered configuration

Terms, Conditions & Eligibility

  • OEM Operations in India: minimum 15 years; provide documentary proof and factory address
  • Service Center in WB: must prove existence via utility bill or local receipts
  • Uniform branding: CPU, monitor, keyboard, and mouse from same OEM
  • Data/compliance: product data sheets, product compliance sheet, and malicious code certificate
  • Bidder responsibilities: declare 3-year on-site warranty on OEM letterhead; provide service escalation matrix and compliance statements
  • ATC clauses: option to adjust quantity within ±25%; delivery time adjustments linked to original delivery period with minimum 30 days when required

Key Specifications

  • Product: High End Desktop Computers (Q2) with uniform OEM branding

  • EMD: ₹2,85,000

  • Warranty: 3-year comprehensive on-site from installation

  • OEM eligibility: 15+ years in India; factory address proof

  • Service capability: WB region service center; OEM authorized center in consignee district

  • Documentation: OEM data sheets, product compliance, malicious code certificate, service escalation matrix

  • Delivery: quantity variation up to 25%; delivery period anchored to original order date

Terms & Conditions

  • EMD amount of ₹2,85,000 must be submitted with bid as per ATC

  • Uniform OEM branding required across CPU, monitor, keyboard, and mouse

  • 3-year on-site warranty from installation; OEM letterhead declaration mandatory

  • OEM must have 15+ years of Indian operations; provide factory address proof

  • Service center must exist in West Bengal with verifiable proof

  • Option clause allows ±25% quantity change during contract duration

Important Clauses

Payment Terms

Not specified in data; bidders should expect standard government terms with milestone-based payments after delivery and acceptance

Delivery Schedule

Delivery period starts from the last date of original delivery order; extended period applicable if option clause exercised, minimum 30 days

Penalties/Liquidated Damages

Not explicitly provided; ATC mentions adherence to delivery timelines and option-derived extensions

Bidder Eligibility

  • Minimum 15 years of OEM operations in India with verifiable proof

  • Uniform OEM branding across all components (CPU, monitor, keyboard, mouse)

  • 3-year comprehensive on-site warranty commitment

  • Presence of West Bengal service center with verifiable documentation

  • Submission of OEM data sheets and compliance certificates on OEM letterhead

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing prior similar deployments

4

Financial statements for the past 2-3 years

5

EMD submission proof for ₹2,85,000

6

Technical bid documents with offered configuration

7

OEM Authorization/MAF certificate inked and stamped

8

OEM branding declarations on letterhead

9

3-year on-site warranty declaration on OEM letterhead

10

Malicious Code certificate on OEM letterhead

11

Product compliance sheet on OEM letterhead

12

Detailed product data sheets with markings

13

Documentation proving OEM has 15+ years presence in India

14

Factory address proof for OEM

15

Service escalation matrix on OEM letterhead

16

Compliance check statement on OEM letterhead

17

Bidder’s local service center proof in West Bengal (electricity bill, municipal tax receipt, etc.)

18

OEM authorized service center documentation in consignee district

Frequently Asked Questions

How to bid for the high end desktop tender in West Bengal with IAF requirements

Bidders must meet essential eligibility: provide OEM authorization on bid, 15+ years Indian presence, West Bengal service center proof, 3-year on-site warranty, data sheets, and malicious code certificate. Include EMD ₹2,85,000 and complete documentation on OEM letterhead with bid number/date.

What documents are required to participate in the IAF desktop tender 2025

Required documents include GST and PAN, financial statements, experience certificates, OEM authorization (MAF), data sheets, product compliance, malicious code certificate, service escalation matrix, compliance statement, and West Bengal service center proof; all submitted on OEM letterhead where applicable.

What are the technical specifications for the IAF high end desktops tender 2025

Specifications emphasize uniform OEM branding across CPU, monitor, keyboard, and mouse; 3-year on-site warranty; data sheets and compliance certificates; malicious code certificate; and OEM presence in India for 15+ years; exact hardware specs are not listed in the data.

What is the EMD amount for the IAF desktop procurement in 2025

The Earnest Money Deposit (EMD) for this tender is ₹2,85,000. Submit along with bid, in acceptable format (online or DD as per tender terms) and ensure it is clearly linked to the bid number and date.

When is the delivery period and how are extensions calculated for the IAF desktop contract

Delivery period starts from the last date of the original delivery order. If the option to increase quantity is exercised during extended delivery, the extra time equals (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

What are the branding requirements for the IAF desktop tender 2025

Bid must ensure uniform OEM branding: CPU, monitor, wired keyboard, and mouse all from the same OEM with identical OEM logo across components; this branding requirement is mandatory for bid eligibility.

What warranty and service terms are expected for the IAF desktops

A 3-year comprehensive on-site warranty from installation date is mandatory. Submit an OEM-issued declaration on letterhead with sign, seal, bid number, and date; include service escalation matrix and dealership/servicing details for WB region.

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