GEM

BEML Oil Cooler Element Tender Defence Production 2025 - 2 Year OEM Warranty, 50% Quantity Option, Data Sheet Upload

Posted

25 Oct 2025, 09:27 am

Deadline

04 Nov 2025, 05:00 pm

Progress

Issue25 Oct 2025, 09:27 am
AwardPending
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Quantity

414

Bid Type

Two Packet Bid

Key Highlights

  • • Industrial OEM warranty certificates are mandatory at delivery
  • • Option clause enables ±50% quantity variation with adjusted delivery time
  • • Data Sheet upload mandatory; must align with offered specifications
  • • 2-year warranty from final acceptance or post-installation testing
  • • GST reimbursement to be decided by actuals or statutory rate, whichever is lower
  • • After-sales service network required; service centres to be listed near consignee destinations
  • • Scope restricts to supply of goods; installation/commissioning may be included per terms
  • • No BOQ items available; detailed data required for technical evaluation

Categories 2

COOLER ROTARY COMPRESSOR

Tender Overview

Bharat Earth Movers Limited (BEML), under the Department of Defence Production, invites bids for the Oil Cooler Element supply. The scope specifies Only supply of Goods with a 2-year warranty from final acceptance or post-installation testing. Bidders must upload a Data Sheet, ensure GST compliance, and acknowledge an option clause enabling up to 50% quantity variation at contracted rates. The procurement emphasizes OEM warranty certificates at delivery and a nationwide after-sales service network with service centres listed near consignee locations. The clause allows extended delivery time adjusted by the formula defined, with a minimum of 30 days, and reserves rights to adjust quantities up to 50% during contract. Unique emphasis on data integrity and post-sale support distinguishes this tender.

Technical Specifications & Requirements

  • Scope: Raw product supply of Oil Cooler Element; no BOQ items available.
  • Warranty: 2 years from final acceptance or after installation/commissioning (if included) at consignee location.
  • Data Sheet: Mandatory upload; must match offered technical parameters to avoid rejection.
  • GST: Bidders to determine GST; reimbursement as per actuals or applicable rate, whichever is lower, up to quoted GST percentage.
  • Option Clause: Quantity may be increased/decreased up to 50% of bid quantity at contract, with proportional delivery time adjustments.
  • OEM Certification: Provide OEM warranty certificates at time of delivery; establish service network in INDIA for after-sales.
  • Delivery Scope: Pure goods supply; installation/commissioning may be in scope per terms.

Terms, Conditions & Eligibility

  • EMD/Bid Security: Not specified in data; bidders must refer to terms in data sheet.
  • Delivery Timelines: Delivery period formula applies with minimum 30 days; extension rights as per option clause.
  • Payment: GST reimbursement governed by actuals or lower applicable rate; payment terms not detailed here.
  • Data Sheet: Required for technical bid comparison; mismatch leads to rejection.
  • Warranty/Service: 2-year warranty; service centres to be disclosed near consignee locations; after-sales service group must be readily available in INDIA.
  • Acceptance: Final acceptance triggers warranty start; OEM certificates mandatory at delivery.
  • Risks & Rights: Purchaser reserves rights to adjust quantities and delivery windows; conform to generic buyer terms.

Key Specifications

  • Oil cooler element supply: product name and capacity to be specified in Data Sheet

  • Warranty: 2 years from final acceptance or completion of installation/testing

  • Delivery: quantity adjustment up to 50% as per Option Clause; minimum 30-day extension

  • GST: reimbursement as actuals or lower applicable rate; based on quoted GST%

  • Data Sheet: must match technical parameters; mismatch leads to rejection

  • OEM warranties: certificates required at delivery; service network in INDIA

Terms & Conditions

  • Option Clause allows ±50% quantity variation with proportional delivery time

  • Two-year warranty from final acceptance or post-installation testing

  • Mandatory Data Sheet upload; GST terms to be calculated by bidder

Important Clauses

Payment Terms

GST reimbursement as actuals or lower applicable rate; payment terms not specified in data

Delivery Schedule

Delivery time adjusted by (increased quantity / original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not explicitly detailed in data; rely on standard buyer terms and option clause extensions

Bidder Eligibility

  • Experience in supplying similar oil cooling components

  • Demonstrated GST compliance and data sheet alignment

  • Proven OEM warranty and nationwide after-sales capability

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Required Documents

1

GST registration certificate

2

PAN card

3

Data Sheet of the oil cooler element

4

OEM authorization certificate (if applicable)

5

Technical bid documents demonstrating compliance with offered parameters

6

Financial statements or evidence of financial stability

7

Proof of past experience in supply of similar oil cooling components

8

Any local service center details for installation and after-sales support

Frequently Asked Questions

How to prepare data sheet submission for oil cooler element tender in Defence Production?

Submit a detailed Data Sheet matching offered parameters, include model, capacity, materials, operating temperatures, pressure ratings, and any IS/ISO certifications. Ensure OEM certification if required and attach catalogue pages. Cross-verify with the bid's technical parameter references to avoid rejection.

What are the eligibility criteria for BEML oil cooler tender 2025 in Defence Production?

Bidders must demonstrate GST registration, financial stability, and prior experience in supplying oil cooling components. Provide OEM authorization if applicable, and ensure 2-year warranty capability with service centers in INDIA for after-sales support.

Which documents are required for bid submission in this defence equipment tender?

Submit GST certificate, PAN, Data Sheet, OEM authorization (if applicable), technical bid documents, past performance certificates, financial statements, and service network details. Ensure Data Sheet parameter alignment and OEM warranty certificates at delivery as specified.

What is the warranty period for oil cooler elements under this tender?

A 2-year warranty applies from final acceptance or after completion of installation/testing, with OEM warranty certificates required at delivery. The seller must rectify breakdowns during the warranty period and provide nationwide after-sales support.

What are the delivery and quantity variation terms for this oil cooler tender?

The buyer may vary quantity up to 50% of bid quantity at contract, with delivery time adjustments per the formula: (increased quantity ÷ original quantity) × original delivery period, minimum of 30 days.

How is GST handled in this oil cooler procurement tender in Defence Production?

GST reimbursement will be on the basis of actuals or the applicable rate, whichever is lower, limited to the quoted GST percentage. Bidders must calculate and indicate GST on the bid accordingly.

What is the scope of supply for this oil cooler element tender in India?

The scope is strictly Only supply of Goods. Installation/commissioning may be included per terms, but the primary obligation is for delivery of the oil cooler elements along with required OEM warranties and data sheets.

What is required to prove post-sale support for this Defence Production tender?

Provide details of an established service network in INDIA with service centres near consignees, plus OEM warranty compliance documents. Demonstrating timely maintenance and troubleshooting capabilities is essential for bid eligibility.

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