GEM

BEML Centrifugal Oil Filter Tender Department of Defence Production India 2025

Posted

28 Oct 2025, 08:43 am

Deadline

08 Nov 2025, 05:00 pm

Progress

Issue28 Oct 2025, 08:43 am
AwardPending
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Quantity

348

Bid Type

Two Packet Bid

Tender Overview

Bharat Earth Movers Limited (BEML) invites bids for the supply of centrifugal oil filters to the Department of Defence Production in India. The bid scope covers supply of goods only, with a 2-year warranty from final acceptance or post-installation testing, and OEM warranty certificates required at delivery. The tender includes an option clause allowing up to 50% quantity variation at contracted rates, with delivery and extended time calculated per the original delivery period, subject to a minimum of 30 days. Data Sheet upload is mandatory to validate technical parameters. Service capability for installation, commissioning, training, and maintenance must be demonstrated via India-based service centers.

BOQ indicates no items listed; the procurement emphasizes conformity to supplied data sheets and precise parameter matching. The tender is positioned under the Defence Production umbrella, seeking reliable, OEM-backed centrifugal oil filtration solutions with post-sales support.

Technical Specifications & Requirements

  • Data Sheet upload with bid to enable parameter verification against offered goods
  • Warranty: 2 years from final acceptance or post-installation testing
  • OEM warranty certificates to be submitted at delivery
  • Supplier must have a well-established India-based after-sales service group for installation, commissioning, troubleshooting, and maintenance
  • Service centre locations near consignee destinations to be uploaded
  • Product category: centrifugal oil filter; no BOQ items listed; emphasis on conformance with specifications and service capability
  • GST considerations and data sheet mismatch risk are explicitly noted in terms
  • Scope comprises only the supply of Goods, with option to increase quantity up to 50% during contract execution

Terms & Eligibility

  • Option Clause: up to 50% quantity increase/decrease at contract and during currency at contracted rates; minimum extended delivery time calculation is (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days
  • Delivery period: defined by original delivery period; extended period when option exercised; additional time rules apply
  • EMD/financials: not disclosed in dataset; bidders must prepare standard bid security per tender requirements
  • GST: bidder bears applicable GST; reimbursement as per actuals or applicable rate, whichever is lower, up to quoted GST percentage
  • Data Sheet alignment: mismatches may lead to bid rejection; precise matching with product specifications is mandatory
  • Warranty/Service: 2-year warranty; post-warranty service capability essential; OEM authorizations recommended
  • Documentation: submission of Data Sheet, OEM warranties, and India-based service capabilities; term-specific documents to be uploaded

Key Specifications

  • Product category: centrifugal oil filter

  • Warranty: 2 years from final acceptance or post-installation testing

  • OEM warranty certificates to be submitted at delivery

  • Data Sheet: mandatory upload; must match offered technical parameters

  • Service capability requirement: well-established India-based installation, commissioning, troubleshooting, and maintenance team

  • Service centres: locations near consignee destinations to be uploaded

  • Scope: supply of goods only; option to increase quantity by up to 50% at contracted rates

  • Delivery extension: calculated as (Increased quantity ÷ Original quantity) × Original delivery period; minimum 30 days

Terms & Conditions

  • Up to 50% quantity variation allowed during contract execution

  • 2-year warranty with OEM certificates required at delivery

  • Mandatory Data Sheet upload and exact parameter match to avoid rejection

  • India-based after-sales service capability is mandatory

  • GST handling and reimbursement as per actuals or applicable rate

  • NotBOQ items; focus on supply of centrifugal oil filters with performance compliance

Important Clauses

Payment Terms

GST payable by bidder; reimbursement as per actuals or applicable rates, whichever is lower, within quoted GST percentage

Delivery Schedule

Delivery period defined by original order; extended delivery time calculated per option clause with a minimum of 30 days

Penalties/Liquidated Damages

Not explicitly stated in dataset; terms indicate adherence to delivery timelines and performance, with potential LD as per standard government tender practice

Bidder Eligibility

  • Must provide Data Sheet aligned with offered centrifugal oil filter specifications

  • Demonstrate India-based installation, commissioning, training, troubleshooting, and maintenance capability

  • Submit OEM authorizations or agency letters if not an original manufacturer

  • Ensure 2-year warranty commitment and OEM warranty certificates at delivery

  • Provide service centre details near consignee destinations

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (relevant centrifugal oil filter supply/maintenance projects)

4

Financial statements (latest statutory audits or balance sheet)

5

EMD/Security deposit payment proof (as per tender terms)

6

OEM authorization/agency letter (if bidding as authorized distributor)

7

Technical bid documents including Data Sheet alignment

8

Certificates for after-sales service capability in India (installation, commissioning, training, maintenance)

Frequently Asked Questions

How to bid for centrifugal oil filter tender in India 2025?

Bidders should prepare Data Sheet aligned with offered filters, ensure OEM authorization if not manufacturer, provide 2-year warranty with OEM certificates, and demonstrate India-based after-sales service capability. Include GST details, EMD, financial statements, and service centre locations near consignee destinations.

What documents are required for centrifugal oil filter tender in India?

Documents include GST registration, PAN, experience certificates for similar oil filter supply, financial statements, EMD proof, OEM authorization if applicable, Data Sheet, and installation/maintenance capability proofs. Ensure Data Sheet matches technical parameters to avoid rejection.

What are the warranty requirements for centrifugal oil filters tender in India?

A minimum of 2 years warranty from final acceptance or post-installation testing is required. OEM warranty certificates must be provided at delivery, and the supplier must maintain an India-based service team for installation, commissioning, and maintenance.

What is the option clause for quantity variation in this tender?

The purchaser may increase or decrease the quantity by up to 50% at contracted rates. If extended, delivery time is recalculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.

What are the delivery and payment terms for the BEML oil filter bid?

Delivery is tied to the original delivery period, with potential extensions under the option clause. GST payment follows statutory norms; reimbursement is per actuals or applicable rate, within the quoted GST percentage. Payment terms are per tender provisions and standard supplier terms.

How to verify data sheet alignment for centrifugal filters tender?

Upload the Data Sheet with bid and ensure every parameter matches the product offered. Any unexplained mismatch may lead to bid rejection; cross-check material grade, filtration rating, flow rate, and compatibility with equipment.

Are service centres required near consignee locations for this tender?

Yes. Bidders must upload details of India-based service centres near consignee destinations to demonstrate installation, commissioning, troubleshooting, and maintenance capabilities as part of the bid submission.

What is the scope of supply for this centrifugal oil filter tender?

The scope is strictly supply of goods (centrifugal oil filter) with the possibility of quantity variation up to 50%. The bid should include all cost components and comply with OEM warranty requirements and data sheet alignment.

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