GEM

West Bengal WBSEDCL Scanner (V3) Tender South 24 Parganas 30 Days Delivery 3 Years Onsite Warranty 2025

Posted

29 Oct 2025, 05:45 pm

Deadline

13 Nov 2025, 01:00 pm

Location

24 PARAGANAS SOUTH , WEST BENGAL

Progress

Issue29 Oct 2025, 05:45 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

The tender is issued by the West Bengal State Electricity Distribution Company Limited (WBSEDCL) for the supply and on-site installation of Sheet Fed Scanner systems (Scanner Type: Sheet Fed) at the South 24 Parganas region, West Bengal. The contract requires brand-new, non-refurbished scanners with on-site warranty for 3 years and delivery within 30 days of order placement to the WBSEDCL Regional Office in South 24 Parganas. The price quoted must be inclusive of delivery, installation, and demonstration, with payment terms at 100% on bill settlement after successful delivery and demonstration. An option clause permits up to 25% quantity variation during contract performance, at contracted rates.

Technical Specifications & Requirements

  • Scanner Type: Sheet Fed Scanner
  • Duplex Scanning: Supported
  • Automatic Document Feeder (ADF) Tray Capacity: Applicable to 75 GSM paper (specify exact sheet capacity in bid)
  • On Site Warranty: 3 years (onsite) from date of demonstration & installation
  • Delivery Location: OFFICE OF THE REGIONAL MANAGER - SOUTH 24 PARGANAS REGION, WBSEDCL, KULPI ROAD, BARUIPUR, KOLKATA – 700144
  • Delivery Window: Within 30 days of order placement; installation and demonstration within 7 days of delivery
  • Demonstration: Required within 7 days of delivery at delivery location
  • Rate & Taxes: Firm price inclusive of delivery, installation, and demonstration

Terms, Conditions & Eligibility

  • Delivery Schedule: 30 days from placement; extended time governed by option clause with a minimum of 30 days for any added quantity
  • Payment Terms: 100% of basic value plus applicable taxes on submission of bill, signed challan, demonstration report, and order copy
  • Warranty/Support: 3-year onsite warranty from the date of demonstration & installation
  • Order Variations: Up to 25% increase/decrease in quantity during contract and currency, with rates fixed
  • SCOPE OF WORK: Brand-new scanners; installation at WBSEDCL site with demonstration; no refurbished items accepted
  • Supervising & Paying Authority: Regional Manager, South 24 Parganas Region
  • Liquidated Damages: Imposed for delayed delivery as per contract terms

Key Specifications

  • Product/service names: Sheet Fed Scanner with on-site 3-year warranty

  • Quantities: Not specified in BOQ; quantity variation up to 25% allowed

  • EMD/Estimated value: Not disclosed due to missing BOQ; contract value to be fixed at bid

  • Experience requirements: Prior supply and installation of sheet-fed scanners to public sector entities preferred

  • Quality/Compliances: New/unused equipment; on-site warranty for 3 years; installation and demonstration included

Terms & Conditions

  • Delivery within 30 days from order; 7-day demonstration period after delivery

  • 100% payment on bill after demonstration and order copy submission

  • Up to 25% quantity variation during contract at contracted rates with extended delivery timing

Important Clauses

Payment Terms

100% of basic item value plus taxes paid after delivery, demonstration, and submission of signed challan and order copy.

Delivery Schedule

Delivery within 30 days of order; extended time as per option clause with minimum 30 days for added quantity.

Penalties/Liquidated Damages

LD applies for delays in delivery as per contract terms; exact percent not specified in provided data.

Bidder Eligibility

  • Experience in supplying and installing sheet-fed scanners to public sector organizations

  • Capability to provide on-site 3-year warranty and post-installation support

  • Financial stability evidenced by last 2-3 years' financial statements and GST registration

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Scanner Type Sheet Fed
Generic Maximum Scan Size A4 and Legal, A4, Legal and A3, A4, Legal, A3 and A3+ Or higher
Performance Maximum Optical Resolution (in Dpi) 600, 1200, 2400, 4800 Or higher
Performance Simplex Colour Scan Speed at 200 dpi (in ppm) for Document Feeder 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 60, 61 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160 Or higher
Performance Duplex Colour Scan Speed for document (in ipm) for Document Feeder 61 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180, 181 to 200, 201 to 220, 221 to 240, 241 to 260, 261 to 280 Or higher
Document Handling Duplex Scanning Yes Or higher
Document Handling Automatic Document Feeder (ADF) Tray Capacity at 75 GSM (in Number of sheets) 41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 300, 301 to 500 Or higher
Certification On Site Warranty (in Years) 3 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar sheet-fed scanner supply and installation

4

Financial statements (last 2-3 years)

5

EMD documentation as applicable (if any by terms)

6

Technical bid documents and specifications compliance

7

OEM authorization or principal manufacturer authorization

8

Delivery and installation demonstration reports

Frequently Asked Questions

How to bid for the scanner tender in South 24 Parganas WBSEDCL 2025

To bid, bidders must submit GST registration, PAN, experience certificates for similar sheet-fed scanners, financial statements, and OEM authorization. Ensure compliance with the delivery within 30 days, 100% payment on bill, and a 3-year onsite warranty. Include installation and demonstration reports with the bid.

What documents are required for WBSEDCL scanner procurement in 2025

Required documents include GST registration, PAN, company financials, experience certificates for similar projects, OEM authorization, technical bid, and demonstration report. Also provide proofs of installation capability and confirmation of on-site 3-year warranty coverage from the date of demonstration.

What are the key technical specifications for WBSEDCL scanner tender 2025

Key specs include Sheet Fed Scanner type, duplex scanning support, ADF capacity for 75 GSM media, and on-site 3-year warranty. Delivery to WBSEDCL South 24 Parganas region office with installation and demonstration included in the contract price.

When is the delivery deadline for WBSEDCL scanner procurement in 2025

Delivery must occur within 30 days from order placement, with demonstration at the delivery site within 7 days of delivery, ensuring the equipment is brand-new and installed per contract specifications.

What are the payment terms for WBSEDCL scanner supply contract 2025

Payment is released as 100% of the basic item value plus applicable taxes after submission of a bill, signed challan, demonstration report, and order copy. No advance payment is indicated in the terms.

What is the warranty requirement for WBSEDCL scanner tender

Bidders must provide an onsite warranty of 3 years from the date of demonstration and installation, covering parts and labor, with service response at WBSEDCL’s South 24 Parganas office.

What is the quantity variation allowed in the WBSEDCL scanner contract 2025

The buyer reserves the right to increase or decrease quantity up to 25% of bid/contract quantity during placement and currency, with rates fixed for the extended period as per the option clause.

Where is the delivery location for the WBSEDCL scanner tender 2025

Delivery must be to the OFFICE OF THE REGIONAL MANAGER - SOUTH 24 PARGANAS REGION, WBSEDCL, ADMINISTRATIVE BUILDING (1ST FLOOR), KULPI ROAD, NEAR PADMAPUKUR, BARIUPUR, KOLKATA – 700144 West Bengal.

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