GEM

Office Of Dg (mss) Scanner (V3) Q2 Tender 2025 DRDO Procurement India – OEM Installation & 5-Year Warranty

Posted

30 Oct 2025, 03:24 pm

Deadline

10 Nov 2025, 09:00 am

Location

HYDERABAD , TELANGANA

Progress

Issue30 Oct 2025, 03:24 pm
AwardPending
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Quantity

3

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/authorized reseller requirement for installation and training
  • • 5-year warranty from final acceptance or installation completion
  • • Dedicated toll-free service line and escalation matrix
  • • Data Sheet must exactly match offered product specifications
  • • Non-assignment and non-sub-contract clauses with joint liability
  • • Scope of supply covers supply, installation, testing, commissioning, and operator training
  • • Termination conditions linked to delivery delays or misrepresentation
  • • GSTIN, PAN, cancelled cheque, and EFT mandate mandatory for bid submission

Tender Overview

Organization: Office Of Dg (mss) under the Department Of Defence Research & Development. Procurement focuses on Scanner (V3) (Q2) equipment with complete scope including installation, testing, commissioning, training, and statutory clearances if applicable. Estimated value and item quantities are not disclosed; however, the tender requires a detailed product data sheet and OEM-certified deployment capability. Location is not disclosed. The bid emphasizes OEM resource availability, strict data sheet validation, and post-sale service commitments via a dedicated support channel. A governing feature is the price-inclusive scope covering supply through training and commissioning. Unique terms include risk-based termination triggers and supplier-liability clauses for subcontracting. The opportunity demands compliance with OEM/authorized-channel installation and a robust data-sheet match.

Technical Specifications & Requirements

  • Data Sheet submission is mandatory and must align with offered product specifications to avoid rejection.
  • OEM/ OEM-certified resource or OEM-authorised reseller must conduct installation, commissioning, testing, configuration, and training.
  • Warranty period: 5 years from final acceptance or upon completion of installation/commissioning.
  • Scope includes: Supply, installation, testing, commissioning of goods, and operator training, plus any statutory clearances if required.
  • Service & Support: Dedicated toll-free support line and an escalation matrix must be provided by the bidder/OEM.
  • Contract risk safeguards: Non-assignment, non-sub-contract clauses with joint liability and conditions for termination on non-delivery or misrepresentation.
  • Data integrity requirement: Data Sheet must be consistent with technical parameters; mismatches may lead to rejection.

Terms, Conditions & Eligibility

  • Documents required at bid submission include: PAN Card, GSTIN, Cancelled Cheque, and an ** EFT mandate certified by bank**.
  • Data Sheet alignment with product specifications is compulsory.
  • OEM/ Certified resource must handle all installation and training activities.
  • No subcontracting without buyer consent; supplier remains jointly liable.
  • Delivery deadlines and penalties: Termination possible for failure to deliver within the stipulated period or for misrepresentation.
  • Scope of supply includes complete lifecycle from supply to operator training and statutory clearances, if any.
  • Service support: Dedicated contact number and escalation matrix required.
  • The EMD amount and precise estimated value are not disclosed in the available data.

Key Specifications

  • Product: Scanner (V3) (Q2) – exact model not disclosed

  • Key requirement: Data Sheet must match bid product specifications

  • Installation/Commissioning/Testing/Training by OEM or OEM-certified reseller

  • Warranty: 5 years from final acceptance or installation completion

  • Scope: Supply, Installation, Testing, Commissioning, Training, and statutory clearances if any

  • Service: Dedicated toll-free service support and escalation matrix

Terms & Conditions

  • Non-transferable contract with pre-approval required for assignment or subcontracting

  • Data Sheet alignment is mandatory; mismatches may cause bid rejection

  • OEM-led deployment and training with a 5-year warranty period

Important Clauses

Payment Terms

Not specified in available data; standard practice likely applies to EFT-based payments after acceptance and commissioning

Delivery Schedule

Delivery within the stipulated period is a trigger for termination if not met; exact period not disclosed

Penalties/Liquidated Damages

Rights reserved to terminate and recover due to non-delivery, misrepresentation, or defective supply; LD terms not numerically specified

Bidder Eligibility

  • Demonstrated OEM authorization or certification for scanner equipment deployment

  • Financial capability showing ability to fund supply and support

  • Compliance with data-sheet accuracy and post-installation service commitments

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

Data Sheet of offered product(s)

6

OEM authorisation / OEM-certified resource documentation

7

Any data sheet alignment certificates or conformity certificates

8

Technical bid documents related to the scanner (V3)

Frequently Asked Questions

How to bid for scanner V3 tender in India 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, and bank EFT mandate; include a data sheet aligned to the offered scanner; ensure OEM-certified installation and post-installation training; the warranty is 5 years from final acceptance.

What documents are required for Office Of Dg (mss) scanner bid?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, product data sheet, OEM authorization, and any conformity certificates; data sheet must match product specifications to avoid rejection.

What are the installation requirements for scanner deployment?

Installation must be performed by OEM or OEM-certified reseller; includes commissioning, testing, configuration, and operator training; ensure availability of dedicated service support and escalation matrix for post-installation support.

What is the warranty period for the scanner supply?

The scanner warranty is 5 years from the date of final acceptance or after completion of installation and commissioning, whichever is later; ensure coverage documentation is included with bid.

What are the termination triggers for non-delivery or misrepresentation?

Termination may occur if the seller fails to deliver within the stipulated delivery period, misrepresents the product, becomes insolvent, or breaches material terms; buyers may terminate by written notice.

How is data sheet alignment checked for bid acceptance?

Bids are rejected if the Data Sheet does not match the technical parameters offered; ensure exact model specifications, performance figures, and compliance notes are presented.

What service support features must the bidder provide?

Bidder must provide a dedicated toll-free service line and an explicit escalation matrix with contact numbers for prompt issue resolution during post-sale support.

What is the scope of supply for the scanner bid in DRDO?

Scope includes supply, installation, testing, commissioning, operator training, and any statutory clearances; price must cover all cost components per bid price.

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