GEM

Employees State Insurance Corporation Split and Window Air Conditioner Tender IS 1391 (Part 1) 2025

Bid Publish Date

01-Nov-2025, 1:25 pm

Bid End Date

11-Nov-2025, 2:00 pm

Bid Opening Date

11-Nov-2025, 2:30 pm

EMD

₹99,000

Value

₹33,00,000

Location

WEST DELHI , DELHI

Progress

Issue01-Nov-2025, 1:25 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

62

Category

Split Air Conditioner Including Green AC, Wall Mount Type (V2)

Bid Type

Two Packet Bid

Categories 2

AIR CONDITIONER WINDOW

Tender Overview

Employees State Insurance Corporation invites bids for Split Air Conditioner Including Green AC, Wall Mount Type (V2) and Unitary Window AC (V2) aligned to IS 1391 (Part 1) standards. Estimated value: ₹3,300,000 with an EMD of ₹99,000. Scope includes BEE star-rated cooling solutions, with 25% quantity option and extended delivery provisions; site survey required post-award to assess piping needs. The tender emphasizes OEM warranty support and installation type specifics, ensuring compliance with indoor environmental controls and energy efficiency norms. This procurement targets reliable supply and installation across standard government cooling requirements, with a focus on energy efficiency and long-term maintenance readiness.

Technical Specifications & Requirements

  • Standards: BEE Star rating presence on product label; IS 1391 (Part 1) compliance for window AC units.
  • Product capacity: Nominal capacity as per BEE label (in Tons); typical reference: 1 Ton = 3000 Kcal/Hr with +/- 10% tolerance.
  • Technology: Air conditioner technology specification to be provided; classification by function required.
  • Materials: Evaporator and Condenser material details specified.
  • Warranty: 5 years onsite OEM warranty on product; 10 years onsite OEM warranty on compressor (as per buyer ATC).
  • Installation: Type of installation to be clearly defined; site survey may determine piping requirements and additional costs.

Terms, Conditions & Eligibility

  • EMD: ₹99,000 payable as per tender terms.
  • Delivery/Installation: Delivery period terms allow quantity variation up to ±25%, with proportional delivery timelines and minimum 30 days extension when applicable.
  • Site Survey: Post-award site survey required; subsequent quotation for extra piping to be reviewed and paid if approved.
  • Warranty/Support: 5-year onsite warranty on the product and 10-year onsite warranty on the compressor; standard 1-year warranty may be superseded by OEM terms.
  • Conflict Clause: Tender documents supersede generic terms in case of conflict.

Key Specifications

    • Category: Split Air Conditioner including Green AC, Wall Mount Type (V2); Unitary Window AC (V2) as per IS 1391 (Part 1)
    • EMD / Estimated Value: ₹99,000 EMD; estimated value ₹3,300,000
    • Standards: BEE Star rating on label; IS 1391 (Part 1) compliance
    • Capacity/Measurement: Nominal capacity per BEE label (1 Ton = 3000 Kcal/Hr, tolerance ±10%)
    • Warranty: 5 years onsite warranty on product, 10 years onsite warranty on compressor

Terms & Conditions

  • Option Clause allows ±25% quantity variation at contract award and during currency at contracted rates

  • Post-award site survey required; additional piping costs may be approved and paid separately

  • OEM-based warranty terms are mandatory; conflict clause prevails over generic terms

Important Clauses

Payment Terms

EMD (₹99,000) paid upfront; payment terms for supply and installation to be defined in contract per GeM ATC

Delivery Schedule

Delivery period adjustable with ±25% quantity changes; minimum 30 days extension where applicable

Penalties/Liquidated Damages

LD terms to be specified in contract, aligned with delivery delays and performance obligations

Bidder Eligibility

  • Proven experience in supplying and installing split and window AC units to government or large-scale clients

  • Demonstrated capability for OEM warranties of 5 years on product and 10 years on compressor

  • Compliance with relevant IS/BEE standards and ability to conduct site surveys post-award

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
STANDARDS BEE Star rating of the product (in Nos) 5 Or higher
GENERIC Nominal Marketing capacity as per BEE Star Rating Label (hint: 1 Ton = 3000 Kcal/Hr, Tolerance +/- 10%) (in Ton) 1.5
GENERIC Technology of air conditioner Inverter AC - Variable Speed
CONSTRUCTION Classification by function Cooling only (Cooling and dehumidification during cooling mode)
MATERIAL Material of Evaporator Copper Or higher
MATERIAL Material of Condensor Copper Or higher
WARRANTY Warranty on compressor (in Years) 10 (for Inverter AC)
INSTALLATION Type of installation Standard Installation (scope of installation as per STC attached)

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar AC supply/installations

4

Financial statements / turnover proof

5

EMD payment receipt (₹99,000)

6

Technical bid/compliance certificates

7

OEM authorizations or ISI/BEE certification documents (if applicable)

Frequently Asked Questions

How to bid for ESIC split air conditioner tender in 2025?

Bidders must meet eligibility criteria including GST, PAN, and financials; submit EMD of ₹99,000 and technical bids with OEM authorizations. Ensure products meet BEE star rating and IS 1391 (Part 1); post-award site survey may incur extra piping costs.

What documents are required for ESIC AC tender submission 2025?

Required documents include GST certificate, PAN, experience certificates for similar AC projects, financial statements, EMD receipt, and OEM authorization or ISI/BEE certifications. Prepare technical bid detailing capacity, warranty, and installation terms.

What are the warranty requirements for ESIC AC procurement 2025?

The contract requires 5 years onsite warranty on the product and 10 years onsite warranty on the compressor, superseding standard 1-year terms in the GeM bid; ensure OEM support coverage is documented in the bid.

What is the EMD amount and its purpose in ESIC AC tender?

The Tender specifies an EMD of ₹99,000 to ensure bid seriousness; proceed with online or DD payment per tender terms and attach payment receipt with the bid submission.

What installation considerations are specified for ESIC AC tender?

Post-award site survey is mandatory; bidders must quote complete piping costs if extra piping is required, and the authority will approve additional charges before payment.

Which standards must AC units comply with for ESIC procurement 2025?

Units must be BEE star rated and conform to IS 1391 (Part 1) for window/space cooling; ensure capacity corresponds to the labeled tonnage with ±10% tolerance.

What is the quantity variation allowed under the ESIC tender 2025?

The purchaser reserves the right to increase or decrease the quantity by up to 25% at contract placement and during currency, with delivery timelines adjusted proportionally and a minimum 30-day extension where required.

How is delivery time calculated when quantity changes occur?

Delivery time scales with additional quantity ÷ original quantity × original delivery period, with a minimum of 30 days; the purchaser may extend within the original delivery window as per option clause.

Similar Tenders

Split Air Conditioner Including Green AC, Wall Mount Type (V2),Split Air Conditioner (Floor Type),

Ministry of Information and Broadcasting

,

EMD: ₹14,000
Est: ₹7.0 L
View Details

Split Air Conditioner Including Green AC, Wall Mount Type (V2),Split Air Conditioner (Ceiling Mount

Department of Commerce

EAST DELHI, DELHI

View Details