GEM

Narmada Control Authority High End Laptop Tender India 2025 – Q2 Notebook Procurement Specification

Bid Publish Date

03-Nov-2025, 2:53 pm

Bid End Date

13-Nov-2025, 3:00 pm

Bid Opening Date

13-Nov-2025, 3:30 pm

Location

INDORE , MADHYA PRADESH

Progress

Issue03-Nov-2025, 2:53 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 1

LAPTOP

Tender Overview

Narmada Control Authority (NCA) seeks to procure High End Laptop - Notebook (Q2), with no BOQ items listed. The tender includes an OEM turnover criterion and a bidder turnover criterion for the last three financial years, plus a state MSE purchase preference under the Public Procurement Policy. An option clause allows ±25% quantity variation at contracted rates and extended delivery calculations. The procurement focuses on advanced computing hardware for NCA operations, with delivery and payment terms governed by buyer-added conditions. This opportunity targets eligible OEMs and experienced suppliers capable of meeting financial and delivery requirements, with emphasis on compliance and scalability during contract execution.

Technical Specifications & Requirements

  • Product category: High End Laptop - Notebook (Q2); no specifications published in the BOQ.
  • Key terms: 25% quantity increase/decrease allowed during and after contract at contracted rates; delivery period linked to last delivery order date; minimum 30 days extension rule when escalating quantity.
  • Financial conditions: OEM and Bidder turnover criteria require audited statements or CA certificate for the last 3 years; exact turnover thresholds are as per bid document (not disclosed here).
  • Preference: MSEs from the state of the Bid Inviting Authority with valid Udyam registration receive purchase preference.
  • Compliance: Deliverables must align with government procurement norms; no hardware-specific standards are published in the data provided.

Terms, Conditions & Eligibility

  • EMD / Security: Not specified in the provided data.
  • Turnover criteria: Minimum average annual turnover for OEM and bidder over the last 3 years; documentation must be uploaded (audited balances or CA certificate).
  • Delivery: Timing tied to last delivery order date; option clause allows extension with a calculation formula (minimum 30 days).
  • Purchase preference: MSEs with Udyam Registration in the state get preference; credentials verified online.
  • Miscellaneous: Bidders must comply with all buyer-added terms; no BOQ or dates disclosed in the dataset.

Key Specifications

  • Product: High End Laptop - Notebook (Q2)

  • Quantity: 0 items in BOQ (no items listed)

  • EMD: Not disclosed in the data

  • Standards/Compliance: Not specified in the tender data

  • Delivery: Clause allows ±25% quantity variation with extended delivery calculations

  • Preference: MSE purchase preference for state-based vendors with valid Udyam Registration

Terms & Conditions

  • Option clause enables 25% quantity variation during contract and currency

  • Minimum 3-year turnover verification for OEM and bidder with documented proof

  • MSE state preference under Public Procurement Policy for Micro and Small Enterprises

Important Clauses

Payment Terms

Not specified in the data; bidders should anticipate standard government terms per buyer-added conditions

Delivery Schedule

Delivery period starts from the last date of the original delivery order; additional time computed as (increased quantity / original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in the provided tender data

Bidder Eligibility

  • OEM turnover meeting the minimum average annual turnover for the last 3 years as per bid document

  • Bidder must provide audited financial statements or CA certificate indicating turnover

  • Udyam Registration for MSE preference with online validation

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Audited financial statements for the last 3 years or CA certificate indicating turnover

4

CA/Cost Accountant certificate for turnover details

5

OEM authorization or manufacturer credentials

6

Experience certificates for similar laptop procurements

7

Udyam Registration (for MSE state preference) with online validation

Frequently Asked Questions

How to bid for Narmada Control Authority laptop tender 2025 India?

To bid, ensure OEM turnover meets the required threshold, submit audited financials or CA certificate for last 3 years, provide GST and PAN, include OEM authorization, and validate Udyam Registration for MSE preference. Prepare delivery strategy to accommodate a 25% quantity variation and comply with buyer-added terms.

What documents are required for high end laptop tender in India 2025?

Required documents include GST certificate, PAN, audited financial statements or CA certificate showing turnover, OEM authorization, experience certificates for similar laptop procurements, and Udyam Registration for MSE preference. Upload these with the bid as per tender terms.

What is the delivery extension rule for laptop procurement tender?

Delivery extensions apply when quantity increases occur: extended time = (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. If the original period is under 30 days, extension equals the original period.

What is the MSE preference criterion for this laptop tender?

MSE preference is granted to eligible Micro and Small Enterprises from the State of the Bid Inviting Authority, with valid Udyam Registration and online credential validation as per the Public Procurement Policy for MSEs (2012).

What turnover details are required for OEM in this laptop tender?

OEMs must provide average annual turnover for the last 3 financial years ending 31st March of the previous year, via audited balances or CA certificate; if the OEM is younger than 3 years, use completed financial years post-incorporation.

Are there any specified standards or certifications for laptops in this bid?

No explicit standards or certifications are published in the provided data. Bidders should comply with standard government procurement norms and any additional buyer-added terms, while ensuring product capability aligns with high-end notebook expectations.

What is the nature of the quantity variation allowed in this tender?

The purchaser may increase/decrease quantity by up to 25% of the bid quantity at contract placement and during the contract period at contracted rates, with delivery extended as described in the option clause.

What are the critical eligibility criteria for laptop bidders in this procurement?

Eligibility includes meeting OEM turnover criteria, bidder turnover criteria, valid GST/PAN, experience in similar procurements, OEM authorization, and MSE eligibility with Udyam verification; adhere to all buyer-added terms.

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