GEM

IOCL ERPL LED Luminaire Tender for Floodlight & Road Street Lights IS 10322 Compliant 2025

Bid Publish Date

01-Nov-2025, 5:43 pm

Bid End Date

11-Nov-2025, 6:00 pm

Bid Opening Date

11-Nov-2025, 6:30 pm

Progress

Issue01-Nov-2025, 5:43 pm
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Quantity

138

Category

LED Luminaire for Floodlight (V2) Conforming to IS 10322 (Part 5/Section 5)

Bid Type

Two Packet Bid

Key Highlights

  • • Technical standards: IS 10322 for Floodlight luminaires (Part 5/Section 5) and IS 10322 for Road & Street luminaires (Part 5/Section 3)
  • • Option clause: quantity may increase or decrease by up to 25% at contract placement and during currency
  • • Delivery timeline: calculated extension rules based on (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
  • • GSTIN-specific consignee addresses with Bihar, UP, and Jasidih codes
  • • Payment: standard IOCL terms; payment within 30 days after receipt and acceptance
  • • Banking: SFMS-enabled BG format; original invoice to IOCL, with GEM/VIM portal workflows

Categories 1

LED LIGHT

Tender Overview

Organization: IOCL Indian Oil Corporation Limited, Engineering & Projects (ERPL). Procured item: LED Luminaire for Floodlight (V2) and LED Luminaire for Road and Street Lights (V2) conforming to IS 10322 (Part 5/Section 5) (Q3) and IS 10322 (Part 5/Section 3) (Q3). No exact quantity or estimated value disclosed. Located across multiple consignees with distinct GSTINs: Bihar, UP, and Jasidih. Key differentiator is strict IS 10322 compliance and dual-lumen applications; mandatory adherence to IOCL purchase terms including option to modify quantity by up to 25% and extended delivery time calculations. Emphasizes supply chain traceability and on-time delivery to IOCL sites via GEM portal and VIM system for invoicing.

Technical Specifications & Requirements

  • Standards: IS 10322 (Part 5/Section 5) for floodlight luminaires and IS 10322 (Part 5/Section 3) for road and street luminaires.
  • Delivery & invoicing workflow: Delivery status updates on GEM portal after material supply; original invoice to IOCL VIM center; payment within 30 days of receipt and acceptance at site.
  • Contractual nuances: Option clause allows up to 25% quantity variation during contract and extended delivery time using a defined formula; minimum additional time policy specified.
  • Banking & compliance: Bank Guarantee format per tender; SFMS message submission required; GSTIN specifics for consignees: Bihar 10AAACI1681G1Z4, UP 09AAACI1681G1ZN, Jasidih 20AAACI1681G3Z1.
  • Bid terms: All terms of IOCL General Purchase Conditions apply; GST-compliant invoicing; price stays at contracted rates during option period.

Terms & Eligibility

  • EMD / security: Not disclosed in data; bidders must align with IOCL tender terms.
  • Payment terms: Payment normally within 30 days after receipt and acceptance of materials at site.
  • Delivery terms: Delivery period begins from the last date of the original delivery order; extended time for option quantity per clause; minimum 30 days.
  • Documentation: Submission must include GST/PAN, experience, financials, technical compliance documents, OEM authorizations where applicable.
  • ATO / ATC: Compliance with all IOCL terms; use of SFMS for BG; delivery status uploads post-supply; invoice submission to VIM center.

Key Specifications

  • LED Luminaire types: Floodlight (V2) and Road/Street Light (V2)

  • Standards: IS 10322 (Part 5/Section 5) and IS 10322 (Part 5/Section 3)

  • Delivery/ invoicing: GEM portal status update; VIM portal invoicing; 30-day payment

  • Taxes: GSTIN-based consignees; separate GSTINs per region

  • Contract flexibility: 25% quantity variation; extended delivery time as per formula

Terms & Conditions

  • Option quantity variation up to 25% during contract and delivery extension rules

  • IS 10322 compliance mandatory for both floodlight and road/street luminaires

  • 30-day payment term post-acceptance; SFMS BG required

Important Clauses

Payment Terms

Payment typically within 30 days after delivery acceptance; invoice to IOCL VIM center; SFMS-enabled BG required

Delivery Schedule

Delivery period starts from last date of original DO; option quantity triggers extended time formula with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated in provided data; IOCL terms typically include LD for late delivery per purchase conditions

Bidder Eligibility

  • Experience in supplying LED luminaires to government or large enterprises

  • Demonstrated IS 10322 compliance or equivalent certification

  • Financial capacity to handle contract with potential 25% quantity variation

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Required Documents

1

GST registration certificate for bidder

2

Permanent Account Number (PAN) card

3

Experience certificates for similar LED luminaire supply

4

Financial statements (latest audited or 3 years)

5

EMD/Security deposit documentation as applicable

6

Technical bid documents demonstrating IS 10322 compliance

7

OEM authorization letters (if bidding as OEM distributor)

8

Bank details and SFMS capability documentation

Frequently Asked Questions

How to bid IOCL LED luminaire tender in 2025 with IS 10322 compliance?

Bidders should submit GST, PAN, financials, and experience certificates, along with technical compliance demonstrating IS 10322 (Part 5/Section 5) and (Part 5/Section 3) adherence. Include OEM authorizations if applicable and SFMS-enabled BG as per IOCL terms; payment terms are 30 days after acceptance.

What documents are required for IOCL LED luminaires bid 2025 in Bihar?

Required submissions include GST registration, PAN, at least one year of experience in LED luminaires, financial statements, EMD documentation, technical compliance against IS 10322, OEM authorizations if representing a brand, and bank guarantee formatted for SFMS per IOCL tender.

What standards must LED floodlight luminaires meet in this IOCL tender?

Luminaires must conform to IS 10322 (Part 5/Section 5) for floodlights and IS 10322 (Part 5/Section 3) for road/street lights; ensure performance and efficiency claims are supported by test reports and certifications aligned to these sections.

When is payment due for IOCL ERPL LED luminaires after delivery?

Payment is normally released within 30 days of receipt and acceptance at the site; ensure delivery status updates on GEM and invoice submission via VIM as required by IOCL purchase conditions.

What is the delivery extension rule for quantity variations in this tender?

Option clause allows up to 25% quantity variation; additional delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What is required for BIM/consignee GST compliance in IOCL LED tender 2025?

Consignees have specific GSTINs: Bihar 10AAACI1681G1Z4, UP 09AAACI1681G1ZN, Jasidih 20AAACI1681G3Z1; ensure GSTIN on invoices matches consignee addresses and submit GST certificates with bid.

What is the role of SFMS in IOCL tender bank guarantees?

BGs must be issued in the prescribed format and transmitted via SFMS; without SFMS, the bank guarantee may be rejected; bidders should confirm SFMS readiness and provide related transaction details with bid.

What are the key evaluation criteria for IOCL LED luminaires bid 2025?

Evaluation hinges on IS 10322 compliance evidence, technical capability, OEM authorizations, financial stability, past experience in similar supply, and conformity to IOCL terms including delivery, payment terms, and SFMS BG readiness.

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