GEM

NRHM Gujarat Plain Copier Paper ISI Marked to IS 14490 Q4 Tender 2025

Posted

28 Oct 2025, 09:26 am

Deadline

07 Nov 2025, 10:00 am

Location

AHMADABAD , GUJARAT

Progress

Issue28 Oct 2025, 09:26 am
AwardPending
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Quantity

1500

Bid Type

Two Packet Bid

Key Highlights

  • • ISI Marked plain copier paper requirement, IS 14490 standard, Q4 quality grade
  • • Advance sample approval process: 2 samples within 5 days of award, modifications as required
  • • Quantity flexibility: +25% allowed at order placement and during contract execution
  • • State Purchase Preference: MSEs from Gujarat with validated Udyam Registration
  • • Packing standards and moisture protection to maintain sheet integrity in transit
  • • No BOQ items; implies single-item procurement with uniform specs
  • • Delivery timeline mechanics tied to last date of original delivery order with extended-period calculations
  • • Brand/OEM requirements not specified; ensure ISI compliance and IS 14490 alignment

Categories 1

COPIER PAPER

Tender Overview

The National Rural Health Mission (NRHM) State Health Society Gujarat invites bids for plain copier paper that is ISI Marked to IS 14490 (Q4). The procurement targets standard white copier paper with defined size, grammage, and packing criteria. The bidding scope emphasizes ISI/CIS compliance, packaging integrity, and supplier readiness to meet delivery schedules under state purchase preference. The contract accommodates quantity adjustments up to 25% at both initial and during execution, with delivery timing linked to the final delivery order. The supplier must anticipate advance sample approval and adhere to sample-based conformity before bulk supply. This procurement is positioned within Gujarat’s health infrastructure supply chain, leveraging MSE state preference policies where applicable.

Key differentiators include: (a) ISI Marked (IS 14490) qualification, (b) Q4 grade specification, (c) sample-then-bulk-supply workflow, and (d) option-based quantity flexibility. The absence of BOQ items suggests a consolidated, standard item specification for plain copier paper rather than a multi-item catalog. This tender requires readiness for rapid sample validation and alignment to contract-spec modifications, with state-level MSE preferences potentially extending competitive advantage for eligible bidders.

Technical Specifications & Requirements

  • Product category: Plain copier paper, ISI marked (IS 14490) Q4
  • Standards: ISI Marked to IS 14490; packaging to maintain sheet integrity during transit
  • Paper size: Reference to standard office copier format (A4/A3) as per IS 14490 requirements
  • Grammage: Defined GSM for copier paper (exact GSM not specified in data; bidders must align to IS 14490 Q4)
  • Packing: Secure packaging suitable for bulk transport; packing specifications to preserve quality and prevent moisture damage
  • Quality control: Advance sample approvals; 2 samples within 5 days of award; modifications per buyer feedback; supply per approved sample
  • Delivery scope: 25% quantity variation permitted; delivery timelines tied to final delivery order; extended delivery period calculations apply
  • Purchase preference: State-level MSE preference via Udyam registration validation
  • BOQ: No items listed; implies uniform, single-item paper procurement

Terms, Conditions & Eligibility

  • EMD: Not specified in available data; bidders should verify exact amount and mode
  • Delivery terms: 25% variation allowed; delivery period starts from last date of original order; extended period governed by option clause
  • Payment terms: Not specified in provided data; confirm terms in final RFP
  • Sample requirement: 2 advance samples required; approval within 5 days of award; non-conforming samples may trigger termination or further modifications
  • Purchase preference: MSEs from Gujarat with valid Udyam registration and online validation
  • Documentation: Ensure GST, PAN, experience certificates, financial statements, and OEM authorizations per terms
  • Contract risk: Potential for price adjustment with quantity shifts; ensure compliance with BJP-specified modifications

Key Specifications

  • Product/service: Plain copier paper, ISI Marked to IS 14490

  • Category: Paper size and Grammage (GSM) specifications per IS 14490 Q4

  • Packing: Secure packaging designed for bulk delivery and moisture protection

  • Quality control: Advance sample approvals (2 samples) within 5 days post award

  • Delivery: 25% quantity variation allowed; delivery period adjustments based on option clause

  • Eligibility: MSE preference for Gujarat-based bidders with validated Udyam Registration

Terms & Conditions

  • Option clause allows up to 25% quantity increase/decrease and extended delivery period

  • Advance sample approval required; non-conforming samples may trigger contract termination

  • MSE purchase preference for eligible Gujarat-based bidders with Udyam validation

Important Clauses

Payment Terms

Terms to be confirmed in final RFP; ensure alignment with delivery milestones and advance sample approvals

Delivery Schedule

Delivery starts after order completion; extended delivery period calculated as (increased quantity / original quantity) × original delivery period with minimum 30 days

Penalties/Liquidated Damages

LD provisions not explicitly stated; check final contract for penalties on delays or non-conformance

Bidder Eligibility

  • Gujarat-based bidder with valid Udyam Registration

  • Demonstrated experience in supplying ISI marked paper to IS 14490 standards

  • Financial capacity evidenced by last 2-3 years’ statements and stability

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
STANDARDS Paper Size A4
STANDARDS Grammage (GSM) of the Paper 75 gsm
PACKING AND MARKING Packing Ream of 500 Sheet

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar paper supply projects

4

Financial statements (last 2-3 years)

5

EMD/Security deposit submission details (as specified in T&C)

6

Technical bid documents demonstrating ISI 14490 compliance

7

OEM authorizations or authorized distributor letters (if applicable)

8

Udyam Registration (for MSE eligibility) and online validation evidence

Frequently Asked Questions

How to bid for ISI marked copier paper tender in Gujarat 2025?

Bidders must submit GST, PAN, experience certificates, financials, EMD details, technical compliance for ISI 14490, and OEM authorizations. Ensure Udyam registration for MSE preference. Prepare two advance samples within 5 days of award and comply with ISI 14490 Q4 standards.

What documents are required for Gujarat NRHM copier paper procurement?

Submit GST certificate, PAN card, last 2-3 years’ financials, experience certificates for similar supply, EMD document, technical compliance certificates showing ISI 14490, OEM authorization if applicable, and Udyam registration for MSE preference validation.

What are the ISI 14490 specifications for the paper?

Paper must be ISI Marked to IS 14490 with Q4 grade, appropriate GSM as per IS 14490, and packing that preserves sheet integrity during transit; advance samples must conform to contract specifications or be revised.

What is the delivery time frame and option clause for quantity changes?

Delivery is linked to the last date of the original order; quantity may increase/decrease by up to 25% with extended delivery time calculated as (increased quantity/original quantity) × original period, minimum 30 days.

What is required for advance sample approval in this tender?

The bidder must provide 2 samples within 5 days of award; the buyer approves or details modifications within 5 days; non-conforming samples may lead to termination or further requirements before bulk supply.

Are there any MSE purchase preferences for this procurement?

Yes, Gujarat-based MSEs with valid Udyam Registration and online validation under the MSE policy receive purchase preference; ensure registration is verified through the Udyam portal.

What should bidders note about packing for copier paper?

Packing must ensure moisture protection and sheet integrity during transit; conform to ISI 14490 Q4 packaging expectations; consider bulk handling and space optimization for delivery.

What information will determine acceptance of the paper under IS 14490?

Acceptance hinges on compliance with ISI Marked IS 14490, Q4 grade, GSM specification, and packing integrity; samples must match contract specs; deviations may prompt corrective actions or contract termination.

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