GEM

Indian Army Consumables for Digital Duplicators Tender 2025 - Ink/Drum/Master Roll Consumables, OEM Authorization, MSME Certification

Bid Publish Date

25-Oct-2025, 5:18 pm

Bid End Date

06-Nov-2025, 6:00 pm

Bid Opening Date

06-Nov-2025, 6:30 pm

Location

JABALPUR , MADHYA PRADESH

Progress

Issue25-Oct-2025, 5:18 pm
AwardPending
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Quantity

8

Bid Type

Two Packet Bid

Tender Overview

The Indian Army, Department Of Military Affairs, seeks procurement of consumables for digital duplicators (Q2). The scope centers on Ink, Drum, and Master Roll consumables compatible with specified Digital Duplicator models. The tender references an OEM authorization requirement and MSME certificate, with an emphasis on sample approvals prior to bulk manufacturing. A 50% quantity flex clause exists to adjust orders during and after contract award, with delivery timelines tied to the original delivery schedule. This opportunity targets suppliers with authentic OEM access and proven capability to supply compatible consumables under government procurement norms. The absence of BOQ items suggests a focused consumables batch rather than a multi-item catalog. Stakeholders should prepare for a tightly controlled quality and compliance regime. Key differentiators include the advance sample process and OEM authorization prerequisites, ensuring only authorized bidders participate.

Keywords: tender in India, Indian Army procurement, consumables for digital duplicators, OEM authorization required, MSME certificate, advance sample approval, 50% option clause, government procurement 2025.

Key Specifications

  • Product/service: consumables for Digital Duplicators

  • Quantities/values: not specified; 50% quantity variation permitted

  • Standards/Certification: OEM authorization required; MSME certificate

  • Delivery/Installation: advance sample approval prior to bulk supply; delivery period linked to original order

  • Experience: supplier must hold OEM authorization and relevant MSME status

Terms & Conditions

  • OEM authorization certificate must accompany technical bid

  • Advance sample process required within 5 days of award

  • Delivery window adjusted via option clause up to 50% quantity

Important Clauses

Payment Terms

Not specified in provided data; contract will follow standard government terms after award

Delivery Schedule

Delivery starts from last date of original delivery order; additional time calculated by (increased quantity / original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not explicitly detailed; LD may apply per contract terms if delays or non-conformities occur

Bidder Eligibility

  • Must possess OEM authorization certification for consumables

  • MSME certificate for related product lines

  • Ability to provide advance samples within 5 days of award

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Specifications Product Class OEM
Specifications Brand Riso
Specifications Type of Consumables Ink
Specifications Ink / Drum / Master Roll (Stencil) Model number RISO Comcolor INK
Specifications Corresponding Part number / code S-8929
Specifications Digital Duplicator Model number /numbers for which Consumable is suitable CC FT SERIES
Specifications Colour of Consumables , if applicable black
Specifications Size of Drum/Master Roll NA

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar supplies

4

Financial statements (last FY/3 years)

5

EMD/Security deposit proof

6

Technical bid documents

7

OEM authorization certificate

8

MSME certificate (where applicable)

9

Advance sample submission documentation (if requested)

Frequently Asked Questions

How to bid for Indian Army consumables tender in 2025 for digital duplicators?

Bidders must submit OEM authorization along with technical bids, MSME certificate, GST, PAN, and financial statements. Include documentation proving compatibility with specified Digital Duplicator models and readiness for advance sample submission within 5 days of award. Ensure compliance with the 50% quantity option and sample approval process.

What documents are required for the Army consumables tender submission in 2025?

Required documents include GST certificate, PAN card, experience certificates for similar supplies, financial statements, EMD proof, OEM authorization, MSME certificate, and technical bid materials. Prepare advance sample submission details and any model/part numbers for ink, drum, and master roll consumables.

What are the technical specifications for the ink/drum/master roll in this tender?

Specifically, provide model numbers and corresponding part codes, colour (if applicable), and drum/master roll size. Confirm compatibility with the designated Digital Duplicator model numbers and ensure the consumables meet OEM standards with required product classifications.

When is the delivery schedule for Army digital duplicator consumables?

Delivery begins after the last date of the original delivery order; if the option clause is exercised, delivery time scales with (increased quantity/original quantity) × original period, with a minimum of 30 days. Delays in sample approval may extend delivery without LD.

What is required for advance sample approval in this Army tender?

Submit 2 advance samples within 5 days of contract award. The buyer will approve or specify modifications within 5 days. If samples are non-conforming, new samples may be requested or contract terminated. Approved samples set the standard for bulk supply.

What is the OEM/ MSME requirement for eligibility in this tender?

Bidders must provide OEM authorization certificate with technical bid and upload MSME certificate corresponding to similar product lines. Third-party authorizations are not acceptable, ensuring direct OEM access for consumables.

What happens if quantity orders increase under the option clause?

The purchaser may increase quantity up to 50% of the contracted quantity during currency, at contracted rates. Delivery time adjusts based on the formula, ensuring minimum 30 days extension, and may extend up to original period as needed.

Which standards or certifications are mandatory for this Army tender?

Mandatory OEM authorization with direct supplier authority and MSME certification for related product lines. While explicit IS/ISO numbers are not stated, adherence to OEM-specified standards and model compatibility is required for eligibility and contract award.

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