GEM

Border Security Force Scanner (V3) Procurement Kolkata West Bengal 2025 ISI/AAA Compliance

Posted

18 Oct 2025, 07:46 pm

Deadline

01 Nov 2025, 05:00 pm

Value

₹2,60,000

Location

KOLKATA , WEST BENGAL

Latest Corrigendum Available

Progress

Issue18 Oct 2025, 07:46 pm
Corrigendum27 Oct 2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • BSF procurement of Scanner (V3) in Kolkata, West Bengal with 25% quantity option
  • • Data Sheet upload mandatory; bid rejection for mismatched technical parameters
  • • 3 years govt supply experience required; OEM or authorized distributor acceptable
  • • Malicious Code Certificate mandatory; safeguards against malware and IPR violations
  • • On-site warranty to be specified; confirm duration and coverage in data sheet
  • • GST handling at bidder’s discretion; actuals basis or lower of quoted rate

Tender Overview

The procuring organization is the Border Security Force (BSF) under the Central Armed Police Forces, issuing a tender for a Scanner (V3) with Q2 category requirements to be fulfilled in Kolkata, West Bengal 700001. Estimated total value is ₹260,000. The contract seeks a scanner with document handling capabilities, including an Automatic Document Feeder (ADF) and on-site warranty. A key differentiator is the option clause permitting up to a 25% quantity increase/decrease at contracted rates, with delivery timing linked to the last delivery order date and minimum 30 days added in certain scenarios. Bidders should align with the data sheet specification requirement and provide certification-compliant equipment to meet central govt procurement standards.

  • Organization: Border Security Force (BSF)
  • Location: Kolkata, West Bengal
  • Product: Scanner (V3), Q2 category
  • Estimated value: ₹260,000
  • Key differentiator: 25% option clause for quantity adjustment
  • Deliverables context: Data Sheet verification, on-site warranty, and government procurement compliance

Technical Specifications & Requirements

  • Product category: Scanner (V3) with Document Handling capability
  • Scanning features: Scanning Technology and Maximum Scan Size not numerically specified in the data, but expected in the provided Data Sheet
  • Performance: Maximum Optical Resolution (Dpi), Simplex Colour Scan Speed at 200 dpi for Document Feeder (ppm), and Duplex Colour Scan Speed (ipm) for Document Feeder
  • Document handling: Daily Duty Cycle (pages), Duplex Scanning, ADF Tray Capacity at 75 GSM in sheets
  • Certification/Warranty: On Site Warranty (years); Malicious Code Certificate submission required
  • Compliance/verification: Data Sheet must match offered product specifications; any mismatch may lead to bid rejection
  • Additional requirement: Manufacturer Authorization where applicable; GST considerations noted by buyer but not reimbursed beyond actuals

Terms, Conditions & Eligibility

  • EMD: Not specified in the data provided; bidders should confirm applicable security deposit per policy
  • Experience: Bidder or OEM must have regularly manufactured and supplied same/similar category products to Central/State Govt organizations for 3 years prior to bid opening; provide contract copies
  • Data Sheet: Must be uploaded with bid for verification against product specifications
  • Malicious Code Certificate: Must certify absence of embedded malicious code and indicate contractual breach for IPR/cyber damages
  • Manufacturer Authorization: Required where distributors exist; ensure OEM authorization where applicable
  • GST: Bidder bears GST applicability and rates; reimbursement policies apply per actuals or lower of quoted rate
  • Delivery/Option Clause: As described above, with delivery timing linked to the last order date and possible 30+ day extension under certain conditions

Key Specifications

  • Scanner (V3) with Document Handling capabilities

  • On-site warranty period to be defined in data sheet

  • ADF tray capacity at 75 GSM (sheets) required

  • Daily duty cycle and scan speeds to be specified in the data sheet

  • Duplex and simplex colour scanning performance metrics

  • Maximum scan size and optical resolution to be confirmed

  • Malicious code certification and OEM authorization required

Terms & Conditions

  • EMD and security deposit to be confirmed; GST payable by bidder

  • 3 years govt procurement experience required; provide contract copies

  • Data Sheet must match product specifications; data sheet upload mandatory

  • Malicious Code Certificate must be included; ensure cyber/IPR protections

  • 25% quantity option clause; delivery timing linked to last order date

  • Manufacturer Authorization required where applicable

Important Clauses

Payment Terms

GST payable by bidder; reimbursement as per actuals or lower of quoted GST; no explicit EMD amount provided

Delivery Schedule

Delivery period linked to last date of original delivery order; 30 days minimum for extended delivery under option clause

Penalties/Liquidated Damages

Not specified in provided data; subject to standard govt procurement penalties per contract

Bidder Eligibility

  • Regularly manufactured and supplied similar scanner products to govt bodies for 3 years

  • OEM authorization or manufacturer authorization where there are distributors

  • Data Sheet alignment with offered scanner specifications

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Scanner Type Sheet Fed
Generic Scanning Technology Contact Image Sensor (CIS)
Generic Maximum Scan Size A4, Legal and A3, A4, Legal, A3 and A3+ Or higher
Performance Maximum Optical Resolution (in Dpi) 600, 1200, 2400, 4800 Or higher
Performance Simplex Colour Scan Speed at 200 dpi (in ppm) for Document Feeder 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160 Or higher
Performance Duplex Colour Scan Speed for document (in ipm) for Document Feeder 161 to 180, 181 to 200, 201 to 220, 221 to 240, 241 to 260, 261 to 280 Or higher
Document Handling Daily Duty Cycle (Number of Pages) 20,001 to 30,000, 30,001 to 40,000, 40,001 to 50,000, 50,001 to 1,00,000 Or higher
Document Handling Duplex Scanning Yes Or higher
Document Handling Automatic Document Feeder (ADF) Tray Capacity at 75 GSM (in Number of sheets) 101 to 150, 151 to 200, 201 to 300, 301 to 500 Or higher
Certification On Site Warranty (in Years) 1, 2, 3 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates demonstrating 3 years of govt supply in similar scanner category

4

Financial statements showing stability

5

EMD/ security deposit as applicable (to be confirmed)

6

Technical bid documents including data sheet of offered scanner

7

OEM authorization or Manufacturer Authorization if bid via distributor

8

Malicious Code Certificate

9

Product data sheet for offered scanner

Corrigendum Updates

3 Updates
#1

Update

27 Oct 2025

Extended Deadline

30 Oct 2025, 08:00 pm

Opening Date

30 Oct 2025, 08:30 pm

#2

Update

24 Oct 2025

Extended Deadline

27 Oct 2025, 08:00 pm

Opening Date

27 Oct 2025, 08:30 pm

#3

Update

21 Oct 2025

Extended Deadline

24 Oct 2025, 08:00 pm

Opening Date

24 Oct 2025, 08:30 pm

Frequently Asked Questions

How to bid for the BSF scanner tender in Kolkata 2025

Bidders must submit GST registration, PAN, 3-year govt supply experience proof, financial statements, data sheet, OEM authorization, and Malicious Code Certificate. Ensure data sheet matches offered scanner specs and be prepared for a 25% quantity option during procurement.

What documents are required for BSF scanner procurement in West Bengal

Required documents include GST certificate, PAN card, experience certificates showing govt supply, financial statements, data sheet of offered scanner, OEM/manufacturer authorization, Malicious Code Certificate, and any security deposit/EMD details as per policy.

What are the technical specifications for BSF Scanner V3

Specifications emphasize document handling, ADF capacity at 75 GSM, daily duty cycle, duplex and simplex colour scanning speeds, maximum scan size, and optical resolution. Data sheet must precisely reflect these metrics; mismatches risk rejection.

When is the delivery period for BSF scanner contract Kolkata

Delivery timing is tied to the last date of the original delivery order, with an additional minimum 30 days if the option clause is exercised. The extended period must not exceed the original delivery window.

What is the EMD requirement for the BSF scanner bid 2025

EMD details are not specified in the tender data provided. Bidders should confirm the applicable EMD or security deposit requirements with BSF procurement and prepare funds accordingly before submission.

What are the mandatory certifications for the BSF scanner bid

Submit Malicious Code Certificate and Manufacturer/OEM Authorization where applicable. Ensure the scanner complies with central govt data sheet verification and that no embedded malware is present in both hardware and software.

How to verify data sheet alignment for BSF scanner bid

Compare the offered scanner data sheet against the technical parameters in the tender. Ensure all listed features—ADF capacity, duplex speed, duty cycle, scan resolution—are precisely matched; discrepancies may lead to bid rejection.

What is the GST treatment for BSF scanner procurement

GST is to be borne by the bidder; reimbursement will follow actuals or the lower of quoted GST rates. The buyer will not assume GST adjustments beyond these terms; confirm GST implications during bid submission.

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