GEM

Employees State Insurance Corporation Pune Medical Consumables Tender 2025 – NST Papers, CVC Sets, Sterile Kits, OEM Authorization, Shelf Life

Posted

28 Oct 2025, 03:46 pm

Deadline

18 Nov 2025, 04:00 pm

Value

₹12,48,430

Location

PUNE , MAHARASHTRA

Progress

Issue28 Oct 2025, 03:46 pm
AwardPending
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Quantity

13068

Tender Overview

The opportunity is with the Employees State Insurance Corporation (ESIC) at Pune, Maharashtra for a broad range of medical consumables and equipment including NST papers, IV flow regulators, CVC sets, ligaclip systems, sterile kits, surgical disposables, glass slides, and related hospital supplies. The estimated contract value is ₹1,248,429.50 with a total of 30 items listed in the BoQ, highlighting a diverse procurement scope across anesthesia, nursing, and laboratory consumables. The bid emphasizes OEM authorization, compatibility with NST Machine Model F12I (Acer Biomedicals), and shelf-life integrity as critical drivers. Unique terms include an option clause to adjust quantities by up to 25% and mandatory replacement of defective stock, with a strict blacklisting consequence for non-compliance. The procurement aims to ensure uninterrupted supply of functional, compatible, and safe medical consumables to ESIC facilities in Pune.

Technical Specifications & Requirements

  • No explicit technical specs in the tender data; however, key actionable items are:
    • 30 distinct items spanning antiseptics, IV equipment, protective kits, dental burs, bandages, CVC sets, and NST consumables
    • Shelf Life requirement: each item must retain at least three-fourths of its shelf life at delivery
    • OEM Authorization: valid authorization letter from the Original Equipment Manufacturer
    • Compatibility Undertaking: explicit commitment to NST Machine Model F12I (Acer Biomedicals) compatibility; otherwise stock replacement at bidder’s cost
    • Return/Replacement: free replacement of defective or substandard stock before expiry; non-compliance may lead to two-year ESIC bid debarment
    • IP/address policy: bid submissions must avoid identical IP patterns; non-compliance to be rejected

Terms, Conditions & Eligibility

  • EMD: not disclosed in the data; bidders must comply with standard ESIC bid security requirements
  • Option Clause: quantity may be increased up to 25% during contract; delivery period adjusted accordingly with a minimum 30 days
  • Delivery: delivery schedule aligned to order dates with extensions governed by the option clause
  • Documentation: OEM authorization, compatibility undertakings, supplier undertakings on letterhead, and standard GST/PAN/experience documents as applicable
  • Penalties: replacement obligations for defective items; potential blacklisting for non-performance
  • Responsibilities: ensure shelf-life criteria and compatibility with NST Machine F12I

Key Specifications

  • Total items: 30

  • Estimated value: ₹1,248,429.50

  • Shelf life at delivery: minimum 75% of stated shelf life

  • NST Machine compatibility: Model F12I, Acer Biomedicals

  • OEM authorization: required from the original manufacturer

  • Defective stock replacement: free replacement before expiry

  • Penalty: blacklisting for non-compliance (2 years)

Terms & Conditions

  • Quantity adjustment up to 25% during contract

  • Mandatory OEM authorization with bid submission

  • NST F12I compatibility undertaking

  • Shelf-life integrity at delivery (75%+)

  • Defective stock replacement and potential bidder blacklisting

Important Clauses

Payment Terms

No explicit payment terms provided; bidders should align with ESIC standard invoicing and payment cycles after delivery and acceptance

Delivery Schedule

Delivery period adjustable per option clause; additional time computed as (increased quantity / original quantity) × original days, minimum 30 days

Penalties/Liquidated Damages

Defective stock replacement mandated; non-compliance may trigger blacklisting for 2 years

Bidder Eligibility

  • Must provide OEM authorization letter for quoted items

  • Must accept compatibility undertaking with NST Machine Model F12I (Acer Biomedicals)

  • Must meet shelf-life preservation requirement (75% at delivery)

Bill of Quantities (BOQ) 30 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Chlorhexidine Gluconate Cetrimide Solution Chlorhexidine Gluconate Cetrimide Solution 80 liters esichopbib@med1 15
2 Hydrogen Peroxide Solution Hydrogen Peroxide Solution 130 liters esichopbib@med1 15
3 Antiseptic solution containing chlorinated lime calcium hypochlorite and boric acid Antiseptic solution containing chlorinated lime calcium hypochlorite and boric acid 15 liters esichopbib@med1 15
4 Formaldehyde Solution Formaldehyde Solution 53 liters esichopbib@med1 15
5 Ethanol Ethanol 99Percent 20 liters esichopbib@med1 15
6 IV Flow Regulator Dial Flow IV Set flow rates 5 250 ml hr size 60mm full adjustable scale Latex Free Soft Clear Flexible Tubing Sterile 2,000 nos esichopbib@med1 15
7 NST Papers For NST Machine Model No F 12I Mfg Acer Biomedicals Serial No 200931002 Size 151mmX90mmX150 NST Papers Size 151mmx90mmx150 (Compatible with NST Machine Model No F 12I Mfg Acer Biomedicals 200 packets esichopbib@med1 15
8 Universal Protection Kit Sterile Universal Protection Kit Sterile Contains Gown Facesheet Mask Goggles Cap Shoe cover etc 2,800 kits esichopbib@med1 15
9 Crep Bandage 10 cm Crep Bandage 10 cm x 4mtr 500 nos esichopbib@med1 15
10 Crep Bandage 15 cm Crep Bandage 15 cm x 4mtr 500 nos esichopbib@med1 15
11 Double Lumen CVC Size 7Fr length 16cm Radiopaque Triple Lumen with luer lock and swabable needle free connector 15 nos esichopbib@med1 15
12 Triple Lumen CVC Size 7Fr length 16cm Radiopaque Triple Lumen with luer lock and swabable needle free connector 25 nos esichopbib@med1 15
13 Ligaclip 200 size Medium Material Titanium 180 clips esichopbib@med1 15
14 Ligaclip 300 size Large Material Titanium 20 cartridge esichopbib@med1 15
15 Polymer Extra Large Clip Polymer Ligation Clip size Extra Large 20 cartridge esichopbib@med1 15
16 PAP Consumable Kit Sterile PAP smear testing kit contains Wooden Spatula Cyto Brush Swab Stick Glass slide etc 1,200 nos esichopbib@med1 15
17 Glass Slides Size 75 X 25 X 1.4 mm 200 nos esichopbib@med1 15
18 TVS probe cover TVS probe cover for USG 2,500 nos esichopbib@med1 15
19 DCR Stent DCR Stent 10 nos esichopbib@med1 15
20 C-arm Cover C-arm Cover sterile 500 nos esichopbib@med1 15
21 Bowie Dick test papers Bowie Dick test papers 30 box esichopbib@med1 15
22 Biological Indicator Biological Indicator 50 nos esichopbib@med1 15
23 Surgicel Size 2 x 14 oxydized regenerated cellulose 50 nos esichopbib@med1 15
24 Physical Restraints set K Band Universal Size for Hand Physical Restraints set K Band Universal Size for Hand 10 nos esichopbib@med1 15
25 Physical Restraints set K Band Universal Size for Leg Physical Restraints set K Band Universal Size for Leg 10 nos esichopbib@med1 15
26 Nebulizer Mouth Piece Kit Nebulizer Mouth Piece Kit sterile 30 nos esichopbib@med1 15
27 Multienzymatic Instrument cleaner solution 1000ml Contains Lipase Amylase Protease and Cellulase Multienzymatic Instrument cleaner solution 1000ml Contains Lipase Amylase Protease and Cellulase 100 liters esichopbib@med1 15
28 HP 08 round burr Dental HP 08 round burr Dental 2 packets esichopbib@med1 15
29 702 straight carbide burr Dental 702 straight carbide burr Dental 2 packets esichopbib@med1 15
30 Single use razor Disposable Razor for surgical prep Disposable Razor for surgical prep 1,816 nos esichopbib@med1 15

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Required Documents

1

OEM authorization letter from the Original Equipment Manufacturer

2

Bidder undertakings on letterhead: compatibility with NST Machine Model F12I (Acer Biomedicals)

3

GST registration certificate and PAN card

4

Experience certificates for similar medical consumables supply

5

Financial statements or solvency documentation

6

Technical bid documents demonstrating product conformity

7

Delivery capability statement and after-sales support details

8

EMD/Security deposit as per ESIC bid requirements

Frequently Asked Questions

How to bid for ESIC Pune medical consumables tender 2025 with NST compatibility

Bidders must submit OEM authorization, compatibility undertaking for NST Machine F12I (Acer Biomedicals), GST and PAN, experience certificates, and financials. Ensure shelf-life at delivery is at least 75%. The bid allows up to 25% quantity variation and requires free replacement of defective stock before expiry.

What documents are required for ESIC Pune medical supplies bid 2025

Required documents include OEM authorization letter, compatibility undertaking for NST F12I, GST certificate, PAN card, experience certificates, financial statements, and technical bid documents. Also provide a delivery capability statement and EMD as per ESIC terms.

What is the shelf life requirement for ESIC medical items tender Pune

All items must have at least 75% of their shelf life remaining at the time of delivery. Ensure supplier stock maintains expiry integrity and provide expiry dates on each lot as part of delivery documentation.

What are the NST compatibility obligations for the Pune tender

Offer must declare compatibility with NST Machine Model F12I (Acer Biomedicals). If incompatible, bidder will replace entire stock at their cost and provide fresh compatible stock, as stated in compatibility undertakings.

When does ESIC Pune tender delivery window apply with option clause

Delivery period can be extended up to 25% with the option clause. The extended period timing is calculated as (additional quantity / original quantity) × original delivery days, with a minimum of 30 days.

What are the penalties for defective ESIC Pune medical stock

Defective stock must be replaced at no cost before expiry; failure may lead to blacklisting from ESIC bids for two years. Ensure quality control and batch traceability for all items.

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