GEM

Indian Army Oil Filter Tender 2025 – Department Of Military Affairs Procurement, India, 25% Quantity Flexibility

Posted

30 Oct 2025, 12:51 pm

Deadline

10 Nov 2025, 01:00 pm

Location

SENAPATI , MANIPUR

Progress

Issue30 Oct 2025, 12:51 pm
AwardPending
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Quantity

7

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory OEM CERTIFICATE and GST CERTIFICATE required
  • • Oil Filter procurement for Indian Army under DMA
  • • Sample of item required at unit location before acceptance
  • • Quantity variation up to 25% during contract and currency
  • • Delivery period adjustments with minimum 30 days when applying option clause
  • • ATC clauses to be complied with; defense procurement standards apply

Tender Overview

The Indian Army, Department Of Military Affairs, invites a procurement tender for OIL FILTERS under the ongoing DMA requirements. While location and exact quantity are unspecified, bidders should anticipate standard government terms and potential 25% quantity variation at contract award. Key differentiators include mandatory GST and OEM certificates, and a requirement to provide a physical sample of the item at the unit location before acceptance. The tender emphasizes adherence to quality and documentation standards typical for defense supply chains, with emphasis on supplier capability to fulfill OEM-backed specifications and timely delivery. This opportunity is positioned within the government procurement framework for defense equipment components, with strict compliance expectations and post-award performance considerations.

Technical Specifications & Requirements

  • Product category: OIL FILTER
  • Mandatory documents: GST CERTIFICATE, OEM CERTIFICATE; sample submission at unit location to verify quality
  • Lead time considerations: delivery period governed by option clause; quantity adjustments up to 25% of bid quantity during contract and currency, with calculation based on (additional quantity/original quantity) × original delivery period (days), minimum 30 days
  • Quality expectations: unit-level sample to be provided; conformance with OEM-approved specifications and compatibility with Indian Army platforms
  • Documentation: bidders must ensure OEM authorization and proper certification coverage for defense procurement
  • Other notes: no BOQ items specified in current data; generic tender terms may apply

Terms, Conditions & Eligibility

  • Quantity flexibility: up to 25% increase/decrease at contract placement and during currency at contracted rates
  • Delivery schedule: calculated extension rules based on original delivery period; minimum 30 days
  • Certifications required: GST CERTIFICATE, OEM CERTIFICATE
  • Sample requirement: supplier to provide a sample of the oil filter as per requirement at the unit location
  • Compliance: bidders must adhere to ATC clauses and supply chain documentation for defense tenders
  • General: bidders should be prepared for standard prosecution under DMA procurement policies and defense-typical payment terms and warranties if specified

Key Specifications

  • Product: OIL FILTER

  • Quantity: not specified in BOQ

  • EMD/Estimated value: not provided

  • Standards: not specified

  • Delivery: as per option clause with minimum 30 days

  • Qualification: OEM certificate and GST registration

Terms & Conditions

  • EMD/security deposit not disclosed in data

  • 25% quantity variation rights at contract and during currency

  • Sample submission required at unit location

  • GST and OEM certificates mandatory

  • Delivery timelines governed by original delivery period and option clause

Important Clauses

Delivery Terms

Delivery period can be extended under the option clause with minimum 30 days and is calculated as (additional/original) × original delivery period.

EMD & Documentation

Bidders must provide GST and OEM certificates; ensure sample submission and OEM authorization as part of bid package.

Quantity Flexibility

Purchaser may increase/decrease order quantity up to 25% at award and during currency at contracted rates.

Bidder Eligibility

  • Must hold valid GST registration

  • Must provide OEM certificate or authorized OEM authorization

  • Experience in supplying oil filters or defense-grade filtration components (if specified later)

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Required Documents

1

GST certificate

2

OEM certificate

3

Sample of item to be provided at unit location

4

OEM authorization (if applicable)

5

Any defense-specific technical compliance certificates (if available)

6

Financial stability documentation (as per terms, if requested)

Frequently Asked Questions

How to bid for Indian Army oil filter tender 2025 in DMA?

Bidders must submit GST and OEM certificates, provide an item sample at the unit location, and comply with ATC terms. Ensure documentation includes OEM authorization and any defense-specific certifications; prepare for 25% quantity variation and delivery terms.

What documents are required for oil filter procurement by Indian Army?

Required documents include GST certificate, OEM certificate, OEM authorization (if applicable), unit-location sample, and any defense-compliant technical certificates. Financial statements may be requested to demonstrate stability; ensure submission with bid.

What are the delivery terms for the oil filter tender 2025?

Delivery is governed by the option clause, allowing up to 25% quantity variation. The additional delivery time is calculated as (additional/original) × original delivery period, with a minimum of 30 days.

What is the sample submission requirement for the oil filter bid?

A physical sample of the oil filter must be provided at the unit location to demonstrate quality and compatibility with equipment; failure to provide may impact bid evaluation.

What certifications are mandatory for participation in this defense tender?

Mandatory certifications include GST registration and OEM certificate; ensure OEM authorization if applicable to the specific oil filter model to be supplied.

What is the scope of quantity adjustment in this tender?

The purchaser may adjust quantities by up to 25% of the bid quantity at contract placement and during the contract currency, at contracted rates.

How to verify technical compliance for oil filters in this procurement?

Refer to OEM-specification alignment and any defense-specific standards; provide documented conformance with OEM-approved specifications and attach relevant certificates with the bid.

When will the bidders know final delivery deadlines after award?

Final delivery deadlines align with original delivery period; extensions are allowed per the option clause with the 30-day minimum, subject to contract terms.

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