GEM

Armoured Vehicles Nigam Limited HVF Tamil Nadu Contact Assembly Tender 2025

Posted

01 Nov 2025, 10:44 am

Deadline

11 Nov 2025, 08:00 pm

Location

TIRUVALLUR , TAMIL NADU

Progress

Issue01 Nov 2025, 10:44 am
AwardPending
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Quantity

557

Bid Type

Two Packet Bid

Key Highlights

  • • HVF registration requirement for bidders (limited to established/past suppliers)
  • • Delivery window of 270 days with 50% option for quantity variation
  • • 12-month warranty from receipt/acceptance; LD 0.5% per week up to 10%
  • • PSD payment clause of 3% for orders > ₹10 Lakhs
  • • NABL Certificate, PIR, warranty certificate, and test piece with each shipment
  • • FOB/FOUR terms; final acceptance at HVF
  • • Must meet design drawings and Quality Acceptance Plan (QAP)
  • • Compliance with AVNL procurement manual 2021
  • • Bid validity of 90 days; offer secrecy and compliance statement required

Tender Overview

Armoured Vehicles Nigam Limited (AVNL), operating within the Department of Defence Production, invites a limited tender for a HVF (Heavy Vehicle Factory) contact assembly in Tiruvallur, Tamil Nadu. The procurement involves compliance with design drawings, QAP, and NABL/PIR certifications, delivered to HVF. Key terms include a 270-day delivery window from order placement, a 12-month warranty from receipt/acceptance, and a 50% option clause for quantity variations. The tender requires adherence to the AVNL procurement manual and a 90-day bid validity. Unique ATC clauses restrict bidders to established/past suppliers registered with HVF, with LD penalties for late delivery and a strict acceptance on receipt at HVF. The opportunity emphasizes compliance with contractual delivery, quality, and documentation standards, including L1 price consideration subject to compliance with drawings and QA plans.

Technical Specifications & Requirements

  • Item scope: contact assembly as per HVF design drawings and Quality Acceptance Plan (QAP)
  • Delivery: 270 days from order placement; any extension governed by option clause (up to 50% additional quantity)
  • Warranty: 12 months from date of receipt/acceptance at HVF
  • Penalties: LD 0.5% per week max 10% for late supplies
  • Delivery terms: FOB/FOR HVF (FOB unspecified, clarification needed)
  • Documentation: include NABL Certificate, PIR, Warranty certificate, and test piece/button with each consign ment
  • PSD: 3% of total supply order value for orders > ₹10 Lakhs
  • Compliance: bid to meet design drawings, relevant specifications, and QAP; final acceptance at HVF
  • Validity: 90 days bid validity
  • Eligibility: limited to HVF-registered established/past suppliers; no blacklisted bidders
  • Other terms: per AVNL procurement manual 2021

Terms, Conditions & Eligibility

  • Delivery period: 270 days from supply order date; option clause allows up to 50% quantity variation during contract
  • Warranty: 12 months from receipt/acceptance at HVF; LD = 0.5% per week up to 10% for delays
  • Delivery terms: FOUR/HVF consistent with HVF procurement; final acceptance at HVF
  • PSD: 3% of total order value for orders exceeding ₹10 Lakhs
  • Bid validity: 90 days; compliance statement required with bid
  • Eligibility: bidders must be established/past suppliers registered with HVF; debarred/blacklisted suppliers excluded
  • Documentation: NABL certificate, PIR, warranty/guarantee certificate, and test piece with each consignment; PSD submission as applicable
  • Notes: All terms align with AVNL procurement manual 2021; design drawings and QA plans are mandatory for compliance
  • Option clause: quantity changes up to 50%; extended delivery time calculated as (Additional quantity ÷ Original quantity) × Original delivery period
  • Acceptance: final acceptance upon receipt at HVF

Key Specifications

  • Contact assembly as per HVF design drawings

  • Delivery timeline: 270 days

  • Warranty: 12 months from receipt/acceptance

  • LD: 0.5% per week, max 10%

  • PSD: 3% of total order value for orders > ₹10 Lakhs

  • NABL/PIR certificates required with consignments

  • Final acceptance at HVF upon receipt

Terms & Conditions

  • Delivery period and option clause enabling up to 50% quantity variation

  • Mandatory NABL/PIR and warranty certificates with each shipment

  • Limited bidder pool to HVF-registered suppliers; strict acceptance testing

Important Clauses

Payment Terms

PSD 3% of order value for > ₹10 Lakhs; LD penalties 0.5% weekly up to 10% for delays

Delivery Schedule

270 days from order placement; 50% option quantity variation; delivery extensions per formula

Penalties/Liquidated Damages

0.5% per week LD, capped at 10% of contract value

Bidder Eligibility

  • Bidders must be established/past suppliers registered with HVF

  • Not debarred or blacklisted by HVF

  • Must meet design drawings, QAP compliance, and provide NABL certificates

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates demonstrating HVF or similar defense-grade suppliers

4

Financial statements (last 3 years) demonstrating stability

5

EMD/Security deposit as applicable (not specified; prepare as per HVF terms)

6

Technical bid documents and compliance statements

7

OEM authorizations or approvals (if applicable)

8

NABL certificate, PIR report, warranty/guarantee certificate

9

Test piece or button sample with each consign ment

Frequently Asked Questions

How to bid for AVNL HVF contact assembly tender in Tamil Nadu 2025

Bidders must be HVF-registered, non-blacklisted, and submit a 90-day valid bid with compliance to HVF design drawings and QAP. Include NABL, PIR, warranty certificates, and an item test piece. Ensure 270-day delivery, 12-month warranty, and 3% PSD for orders above ₹10 Lakhs. Final acceptance at HVF.

What documents are required for AVNL AP HVF tender in Tamil Nadu

Required documents include GST registration, PAN, last 3 years financial statements, experience certificates, NABL certificate, PIR, warranty certificate, OEM authorizations if applicable, and test piece with each shipment. Submit a signed compliance statement with bid as proof of acceptance.

What are the key delivery terms for AVNL HVF bid in Tamil Nadu

Delivery must be completed within 270 days from order placement. An option clause allows up to 50% additional quantity with extended delivery time calculated by the specified formula, ensuring timely fulfillment aligned with QAP and design drawings.

What standards and certificates are required for HVF tender 2025

Bidders must provide NABL certificate and PIR along with warranty/guarantee certificates. Compliance with AVNL procurement manual 2021 is essential, and final acceptance occurs after inspection at HVF per drawing and QAP.

What is the penalty for late delivery in AVNL HVF tender

Late delivery incurs liquidated damages at 0.5% per week with a maximum cap of 10% of the total contract value. ADditional LD applies for delays beyond the original delivery date.

What is the PSD requirement for AVNL HVF purchase orders

For orders exceeding ₹10 Lakhs, the successful bidder must submit a PSD equal to 3% of the total supply order value. This amount is in addition to the contract value and is payable with the order.

When does bid validity expire for the HVF procurement in Tamil Nadu

Bid submissions must remain valid for 90 days from the bid submission date. A signed compliance statement confirming acceptance of tender conditions is required with the bid.

What is final acceptance criteria for AVNL HVF tender

Final acceptance is contingent on receipt and inspection at HVF against design drawings, QAP, and NABL/PIR test results. The supplier must supply the item with required certificates and pass all HVF inspection before acceptance.

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