GEM

National Institute Of Technology Warangal Mobile Computer Workstation Tender 2025

Posted

30 Oct 2025, 05:37 pm

Deadline

10 Nov 2025, 06:00 pm

Location

WARANGAL , TELANGANA

Progress

Issue30 Oct 2025, 05:37 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • No tender ID or dates to be included in content.
  • • Quantity variation up to 25% during contract; extension logic defined.
  • • Delivery address precisely at NIT Warangal for installation.
  • • 3 years govt-sector experience required; OEM involvement allowed via resellers.
  • • Data Sheet submission mandatory; ensures parameter alignment with product.
  • • Product must maintain at least 5 years residual market life; no end-of-life items.
  • • GST guidance provided by bidder; reimbursement based on actuals or applicable rates.
  • • Obligations to avoid liquidation or bankruptcy; undertaking required.

Tender Overview

The National Institute Of Technology, Warangal (Department Of Higher Education) invites bids for a mobile computer workstation under the 2025 procurement cycle. The tender contemplates a flexible quantity clause allowing a ±25% variation at contract award and during the currency of the contract at contracted rates. The delivery and installation are to be completed at the NIT Warangal CSE Department premises, with address formalities as specified in the tender. Bidders must provide a Data Sheet for product comparison, and ensure the offered item remains market-relevant with at least 5 years of residual life. A data-sheet verification step will be performed to avoid parameter mismatches. Experience in supplying similar government-category products for at least 3 years is required, with contract copies to support prior supply.

Technical Specifications & Requirements

  • Product category: Mobile computer workstation (no explicit sub-specifications disclosed in the data).
  • Data Sheet: Required to accompany bid for alignment with offered parameters.
  • Experience: Minimum 3 years supplying similar category products to Central/State Govt/PSU; primary product value must meet the criterion in multi-item bids.
  • Market life: Offered products must not be end-of-life and should have at least 5 years residual market life from the bid opening date.
  • Obsolescence: Bidders must avoid obsolete items; OEM support and warranty considerations should be viable for the duration.
  • Delivery location: HEAD, CSE DEPARTMENT, NIT WARANGAL, HANUMAKONDA MAIN ROAD, HANUMAKONDA, TELANGANA 506004.

Terms, Conditions & Eligibility

  • Delivery & Installation: At the specified NIT Warangal address; delivery period details follow the option clause arithmetic.
  • Option clause: Purchaser may increase/decrease quantity by up to 25% during and after contract; delivery time adjusts accordingly with a minimum of 30 days.
  • Financial standing: Bidder must declare absence of liquidation or bankruptcy; provide an undertaking to this effect.
  • GST: Bidders to quote GST; purchaser will reimburse as per actuals up to the quoted percentage.
  • Data Sheet & compliance: Upload Data Sheet; non-matching technical parameters may lead to rejection; data must reflect the actual product.
  • Eligibility: Regular manufacturing and supply of similar category products for minimum 3 years; copies of contracts to be submitted.

Key Specifications

  • Product category: Mobile computer workstation

  • Data Sheet: Must be uploaded and match offered product parameters

  • Experience: >= 3 years supplying similar govt-category products

  • Market life: ≥ 5 years residual life from bid opening

  • Obsolescence: Not declared end-of-life by OEM within 5-year window

  • Delivery: On-site delivery and commissioning at NIT Warangal CSE Department

Terms & Conditions

  • Section 1: Quantity flexibility up to 25% with adjusted delivery timelines

  • Section 2: Data Sheet verification and OEM/reseller confirmation required

  • Section 3: Government-sourced experience prerequisites and financial standing undertakings

Important Clauses

Delivery & Quantity Variation

Purchaser may modify order quantity by +/-25% at contract award and during the currency; delivery time adjusts using the formula (Increase quantity / Original quantity) × Original delivery period, with a minimum of 30 days.

Payment & GST

Bidder to quote GST; supplier reimbursement limited to actuals or quoted rate, whichever is lower; payment terms to be governed by the contract and standard govt norms.

Eligibility & Financial Standing

Bidder must not be under liquidation or bankrupt; provide an undertaking; 3 years govt-supplied experience with verifiable contracts; primary product value criterion to be met in multi-item bids.

Bidder Eligibility

  • 3 years of regular manufacturing and supply of similar govt-category products

  • No liquidation or bankruptcy; undischarged undertakings submitted

  • Data Sheet alignment with offered product and ability to substantiate with OEM documentation

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing at least 3 years of supplying similar govt category products

4

Financial statements or balance sheets as evidence of financial standing

5

Bid security/EMD documentation (if applicable per tender rules)

6

Technical bid documents and the offered Data Sheet

7

OEM authorization or reseller authorization (if applicable for the product)

8

Contract copies of similar government procurement in support of prior supply

Frequently Asked Questions

How to bid for the mobile workstation tender in Warangal 2025?

Bidders must submit GST, PAN, and 3-year govt-supply experience certificates, along with Data Sheet for the offered mobile workstation. Ensure the product remains non-obsolete for 5 years, and provide contract copies of prior govt supplies to support eligibility. The delivery address is NIT Warangal, Telangana.

What documents are required for the NIT Warangal workstation bid?

Required documents include GST certificate, PAN, 3-year govt procurement experience certificates, financial statements, EMD documentation (if applicable), Data Sheet, OEM authorization, and prior contract copies showing annual quantities delivered in similar projects.

What are the delivery terms and option clause for quantity changes?

Delivery terms allow a +/-25% quantity variation at contract award and during the currency. The extended delivery time follows the formula (Increase quantity / Original quantity) × Original delivery period, with a minimum 30 days; delivery is on-site at NIT Warangal.

What standards or certifications are required for equipment?

The data does not specify ISI or ISO standards; bidders must ensure data-sheet alignment with the offered product and avoid end-of-life items; OEM authorization should be available if using resellers; compliance verification will be performed on delivery.

What is the evaluation criterion related to experience?

Bidders must demonstrate at least 3 years of regular manufacturing/supply of similar govt-category products, with relevant contracts and annual quantities to substantiate capability; in multi-item bids, the primary product must meet this criterion.

How is GST reimbursement handled in this tender?

GST will be reimbursed based on actuals or the quoted percentage, whichever is lower, subject to the maximum GST rate quoted by the bidder; bidders must clearly state GST in their price bid.

What is the data sheet submission requirement for the workstation?

A detailed Data Sheet must accompany the bid, reflecting exact product parameters; buyers will verify compatibility with specifications; any mismatch may lead to bid rejection; ensure OEM confirmation if applicable.

Where will installation and commissioning occur for the equipment?

Installation and commissioning, if included, will be performed at the HEAD, CSE Department, National Institute Of Technology, Warangal, Kazipet-Hanumakonda Road, Hanumakonda, Telangana 506004.

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