GEM

Gujarat Sports Youth and Cultural Activities Department Catering Services Tender 2025 - Veg Meal Packages & Snack High Tea - 25% Quantity Adjustment

Posted

27 Oct 2025, 04:58 pm

Deadline

06 Nov 2025, 05:00 pm

EMD

₹28,314

Location

SIROHI , RAJASTHAN

Progress

Issue27 Oct 2025, 04:58 pm
AwardPending
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Quantity

260

Bid Type

Two Packet Bid

Key Highlights

  • • Potential 25% contract quantity/duration adjustment at issue and post-award
  • • EMD amount clearly set at ₹28,314
  • • Catering scope includes veg breakfast, lunch, dinner, snacks/high tea, and regular packets
  • • No technical specifications or BOQ items published in tender data
  • • Location indicated as Gujarat; department is Sports Youth And Cultural Activities Department Gujarat
  • • Vendor readiness for scalable meal provisioning and flexible delivery schedules

Categories 2

BREAKFAST CATERING SERVICE

Tender Overview

The opportunity is a duration-based catering services tender issued by the Sports Youth And Cultural Activities Department Gujarat for veg meals and regular packets across breakfast, lunch, dinner, and snacks/high tea. The estimated value is not disclosed; the EMD is ₹28,314. No BOQ items are listed, indicating a potentially broad meal-service scope. A 25% variation in contract quantity or duration is allowed at bid issuance and again post-award, requiring bidders to plan flexible staffing, procurement, and delivery windows. The procurement targets the Gujarat region and demands compliance with standard tender practices.

Technical Specifications & Requirements

  • Service scope includes: veg catering with breakfast, lunch, dinner, snacks/high tea, and regular packet options.
  • No explicit product specifications or standards are published in the tender data.
  • EMD amount is clearly stated: ₹28,314.
  • Buyer-added terms permit contract quantity/duration adjustments up to 25% at issuance and post-award.
  • Absence of BOQ items suggests bidders must propose scalable meal provision and delivery workflows.
  • Recommend bidders prepare for diverse meal packaging, hygienic handling, and on-site or centralized kitchen delivery aligned to event schedules.
  • Emphasize readiness to comply with standard government catering procurement norms in Gujarat.

Terms, Conditions & Eligibility

  • EMD: ₹28,314 (as security deposit)
  • Quantity/Durations: up to 25% increase/decrease permissible
  • Documentation to prepare: generic tender submission pack (GST, PAN, experience, financials) per standard government bids
  • No explicit delivery deadlines or payment terms published in the data
  • No specific vendor eligibility criteria stated; bidders should rely on common catering tender requirements
  • Ensure readiness for standard contractual adjustments and post-award amendments

Key Specifications

  • Product/service names and categories: catering services for veg meals (breakfast, lunch, dinner) and snacks/high tea

  • Quantities/volumes: not specified; flexibility up to 25% during bidding and after award

  • Estimated value: not disclosed in tender data

  • Experience requirements: not explicitly stated; bidders should demonstrate catering capabilities

  • Quality/standards: no explicit standards listed; rely on standard government tender compliance

Terms & Conditions

  • EMD amount ₹28,314 and security deposit requirements

  • Contract quantity/duration can change up to 25% at issuance and post-award

  • Service scope is veg catering with multiple meals and snack options

Important Clauses

Payment Terms

Not explicitly detailed in data; bidders should anticipate standard government payment terms post-delivery

Delivery Schedule

Delivery windows and on-site services not specified; bidders must establish delivery timing aligned to meal service events

Penalties/Liquidated Damages

No explicit LD details; bidders should be prepared for typical service delivery penalties under government contracts

Bidder Eligibility

  • Prior experience in government catering or large-scale veg meal provision

  • GST registration and tax compliance

  • Financial stability demonstrated by recent financial statements

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar catering services

4

Financial statements or solvency documents

5

EMD payment receipt or deposit proof (₹28,314)

6

Technical bid documents or compliance certificates (if requested)

7

OEM authorizations or supplier certifications (if applicable)

Frequently Asked Questions

How to bid for the catering services tender in Gujarat 2025?

Bidders must submit GST registration, PAN, experience certificates, and financial statements, along with the EMD of ₹28,314. Prepare a technical bid aligning with veg meal services (breakfast, lunch, dinner, snacks) and be ready for up to 25% quantity/duration changes at issuance and post-award.

What documents are required for Gujarat catering tender submission?

Required documents include GST registration, PAN card, recent experience certificates for veg catering, financial statements, proof of EMD payment, and any OEM authorizations or certifications relevant to vegetarian meal services; ensure all are current and valid.

What are the meal categories covered under this catering tender in Gujarat?

The scope includes veg breakfast, veg lunch, veg dinner, and snacks/high tea, with Regular Packet options; bidders should propose scalable meal packaging, hygienic handling, and student or participant-centric meal delivery workflows.

What is the EMD amount for the Gujarat veg catering tender?

The mandated EMD is ₹28,314, payable as a security deposit or through specified online/DD methods per tender terms; ensure fund transfer and receipt submission with bid documents.

Are there any quantity adjustments allowed in this catering contract?

Yes. The buyer allows up to 25% increase or decrease in contract quantity or duration at the time of issue and after contract issuance, requiring flexible procurement planning and staffing.

What delivery and payment terms should bidders expect for this tender?

Delivery terms are not explicitly stated; bidders should propose a schedule for daily meal delivery aligned to events and standard government payment practices, typically post-delivery within 30 days subject to contract terms.

Which department in Gujarat is issuing this veg catering tender?

The tender is issued by the Sports Youth And Cultural Activities Department Gujarat; bidders should align proposals to veg meal services, including breakfast, lunch, dinner, and snacks for events or programs.

What happens if BOQ items are not provided in the tender data?

In the absence of BOQ items, bidders should present a comprehensive, scalable catering proposal with clear portion sizes, packaging standards, waste management, and delivery logistics, while ensuring compliance with general government procurement norms.

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