GEM

Western Railway Indian Railways Procurement Tender 2025 for 10 Item Categories with 25% Quantity Variations and ₹21,500 EMD

Bid Publish Date

02-Nov-2025, 10:51 pm

Bid End Date

24-Nov-2025, 1:00 pm

Bid Opening Date

24-Nov-2025, 1:30 pm

EMD

₹21,500

Location

RAJKOT , GUJARAT

Progress

Issue02-Nov-2025, 10:51 pm
AwardPending
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Quantity

789

Category

ITEM 1

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory 25% quantity variation clause at contract placement and during currency
  • • EMD amount explicitly stated as ₹21,500
  • • Data Sheet alignment required; mismatch can cause bid rejection
  • • OEM/Manufacturer Authorization required for authorized distributors
  • • Installation accessories must be supplied and priced in bid
  • • No assignment or subcontracting without prior written consent; joint liability
  • • GST applicability to be borne by bidder; reimbursement as per actuals or applicable rate
  • • Delivery schedule linked to original delivery order with minimum 30 days extension
  • • Data verification and standard compliance implied through data sheet checks

Tender Overview

Western Railway / Indian Railways invites bids for procurement covering multiple item categories (ITEM 1 to ITEM 10). Estimated value is not disclosed; EMD is ₹21,500. The tender specifies a flexible quantity clause allowing up to 25% increase/decrease at contract placement and during the currency, at contracted rates. Bidder must ensure data sheet alignment with offered products, and provide OEM/authorised distributor details. Delivery timing rules reference the last date of the original delivery order, with extended time calculations, minimum 30 days. This notice emphasizes submission integrity and comprehensive documentation, including installation accessories. Unique clauses require joint liability for performance and prohibition on assignment/sub-contract without consent. The procurement context is government-led, with emphasis on compliance and verification of product data sheets. Keywords: tender in Rajasthan-like procurement context, Western Railway procurement, ISI/IS/ISO alignment may be inferred from standard government practice.

Technical Specifications & Requirements

  • No explicit product specifications are provided in the tender text.
  • Key actionable items include: EMD ₹21,500, option to alter quantity ±25%, mandatory Data Sheet upload to match offered product parameters, and OEM Authorization/Manufacturer Authorization required when bidding via authorized distributors.
  • Deliverables must include all essential installation accessories; cost to be included in bid price.
  • Supplier must comply with data verification and keep contractual liability with the buyer for performance, including sub-contract constraints.
  • Terms imply standard government practice for data sheet verification, GST considerations, and no explicit technical performance metrics provided.
  • No IS/ISO/ISI standards are explicitly listed in the tender text provided.

Terms & Eligibility

  • EMD: ₹21,500 (as per terms) and governed by standard bid security expectations.
  • Data Sheet: Must be uploaded with bid; mismatch may lead to rejection.
  • OEM Authorization: Required if bidding through authorized distributors; include name, designation, address, email, phone.
  • GST: Bidder responsible for GST applicability; reimbursement as per actuals or as per applicable rate, whichever is lower.
  • Accessories: Installation and commissioning accessories must be supplied; include in bid price.
  • Assignment/Sub-contract: Prohibited without prior written consent; joint liability remains with seller.
  • Delivery: The delivery schedule ties to the last date of the original order, with potential extended time per 25% quantity clause; minimum 30 days extension rule.
  • Financial standing: Bidders must declare non-liquidity conditions (no liquidation/bankruptcy).
  • Payment Terms: Not explicitly detailed; GST handling clarified above.
  • Warranty/Penalties: Not specified in available text; typical terms may apply per buyer terms.

Key Specifications

  • EMD amount: ₹21,500

  • Quantity variation: up to 25% at contract placement and during currency

  • Data Sheet: mandatory upload with bid; must match offered product specs

  • OEM Authorization: required for distributors; include contact details

  • Installation accessories: must be included in supply and bid price

  • Delivery terms: calculated extension based on (increased quantity ÷ original quantity) × original delivery period, min 30 days

Terms & Conditions

  • Option to increase/decrease quantity by 25% at contract time and during currency

  • Data Sheet verification required; mismatches may lead to rejection

  • OEM authorization and installation accessories must be included in bid

Important Clauses

Payment Terms

GST handling is bidder's responsibility; reimbursement as per actuals or applicable rate (whichever is lower), not exceeding quoted GST

Delivery Schedule

Delivery period linked to last date of original delivery order; extended time if option clause exercised; minimum 30 days extension

Penalties/Liquidated Damages

Not specified in provided text; standard contract terms may apply per buyer's conditions

Bidder Eligibility

  • Bidder must not be under liquidation, court receivership, or bankruptcy

  • OEM authorization or authorized distributor certification must be supplied

  • Data Sheet and product specifications must align with offered items

Bill of Quantities (BOQ) 10 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 ITEM 1 As per attached specification 200 pieces sseelvrl 60
2 ITEM 2 As per attached specification 45 pieces ssesigjnd 30
3 ITEM 3 As per attached specification 90 pieces ssepower.bvp 60
4 ITEM 4 As per attached specification 70 pieces ssepower.dlj 60
5 ITEM 5 As per attached specification 70 pieces ssepowerjlr 60
6 ITEM 6 As per attached specification 70 pieces sseelvrl 60
7 ITEM 7 As per attached specification 70 pieces ssepower.jnd 60
8 ITEM 8 As per attached specification 70 pieces sseelbtd 60
9 ITEM 9 As per attached specification 70 pieces sseelpbr 60
10 ITEM 10 As per attached specification 34 pieces ssepower.jnd 60

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar procurements

4

Financial statements (audited if available)

5

EMD submission proof (₹21,500)

6

Technical bid documents and Data Sheet of offered product

7

OEM/Manufacturer Authorization or Authorized Distributor certificate

8

Installation accessories list and inclusion confirmation

9

Bidder declaration on non-liquidity / financial health

Frequently Asked Questions

How to bid for Western Railway item categories tender 2025?

Bidders should prepare a data sheet, ensure OEM authorization is attached for distributors, submit GST details, and provide EMD of ₹21,500. Include installation accessories and confirm no liquidation status. The bid must reflect the 25% quantity variation clause and delivery terms tied to the original order date.

What documents are required for Western Railway procurement bid 2025?

Submit GST certificate, PAN, experience certificates, financial statements, EMD receipt for ₹21,500, Data Sheet, OEM authorization, and installation accessories list. Ensure data sheet matches offered product parameters and provide any required warranty documentation per standard practice.

What are the delivery terms in this Western Railway tender?

Delivery is scheduled from the last date of the original delivery order. If the 25% quantity option is exercised, the extended period is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

What is the EMD amount and its significance for this tender?

The tender requires an EMD of ₹21,500. This security ensures bidder seriousness; payment is typically via demand draft or online transfer, with the amount forfeitable if the bidder withdraws or fails to meet bid conditions.

What installation accessories must be included in the bid?

Bidders must include all essential accessories required for installation and commissioning, in addition to standard industry accessories. The cost must be incorporated in the bid price.

How to handle GST in Western Railway tenders 2025?

Bidders bear GST applicability; the buyer reimburses as per actuals or applicable rate, whichever is lower, up to the quoted GST percentage. Ensure compliant GST filings and accurate GSTIN details in bid.

Why is OEM authorization required for this tender?

If bidding through authorized distributors, an OEM authorization certificate with full contact details is mandatory. This confirms the supplier’s ability to supply genuine products and provides a direct point of contact for post-sale support.

What happens if the data sheet does not match the offered product?

Mismatch between data sheet and offered product parameters can lead to bid rejection. Ensure the data sheet precisely reflects technical specifications, model numbers, and performance metrics of the bid item.

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