GEM

Hindustan Petroleum Corporation Limited Equipment Procurement Tender Visakhapatnam Andhra Pradesh 2025

Posted

25 Oct 2025, 04:43 pm

Deadline

05 Nov 2025, 03:00 pm

Location

VISAKHAPATNAM , ANDHRA PRADESH

Progress

Issue25 Oct 2025, 04:43 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

118170

Category

Item No 10

Bid Type

Two Packet Bid

Key Highlights

  • • HPCL procurement via GEM portal for Visakhapatnam with 21 items
  • • Quantity variation allowed up to 25% during contract term
  • • GST-inclusive price bids; all taxes included in quoted rates
  • • Site visit recommended to accurately assess work requirements
  • • Mode of bidding requires strict adherence to GEM submission instructions
  • • Final bid acceptance subject to techno-commercial criteria
  • • Contact: MR. HARI KELOTHU, Senior Manager-Materials, HPCL

Tender Overview

Hindustan Petroleum Corporation Limited (HPCL) invites bids via the GEM portal for the procurement of multiple items (21 total) at Visakhapatnam, Andhra Pradesh 530001. The exact item descriptions and quantities are not disclosed in the available data, but the BoQ lists 21 items across different categories. The contract includes a flexible quantity clause allowing up to 25% variation at contract award and during the currency of the contract, with delivery timing linked to the last delivery order date. Bids are required to be submitted exclusively on the GEM portal, and bidders are encouraged to visit the site to assess the scope prior to quoting. GST and all other taxes must be included in quoted rates; procurement follows HPCL’s techno-commercial criteria. A designated purchase officer is MR. HARI KELOTHU, HPCL, Visakhapatnam.

Technical Specifications & Requirements

  • No item-specific technical specifications are provided in the summary data; bidders should refer to the complete Tender Document and attachments for detailed item descriptions and technical criteria.
  • Key procedural requirements include: online submission via the GEM portal only, adherence to the Mode of Bidding (How to Quote) instructions, and compliance with the buyer’s techno-commercial criteria.
  • Important contextual notes include: site assessment recommended before quoting, and bids must reflect GST-inclusive pricing. The scope is described as “multiple items” with no explicit ISI/ISO standards in the provided excerpt.
  • Contact: MR. HARI KELOTHU, Senior Manager-Materials, HPCL, Visakhapatnam.

Terms, Conditions & Eligibility

  • Delivery period terms are governed by the option clause allowing up to 25% quantity changes at contract award and during contract currency, with time adjustments calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
  • Bidders must comply with the HPCL techno-commercial criteria and obtain clearance on those criteria to qualify.
  • All price bids must be submitted through the GEM portal only; hard copies or emails are not accepted.
  • Bid acceptance is contingent upon site assessment, and GST-inclusive pricing is mandatory in the quoted rates.
  • For clarifications, contact the HPCL purchase officer.
  • This tender emphasizes adherence to online submission mode, site visit, and evaluation per HPCL terms.

Key Specifications

  • Product/service names: multiple items (BoQ items 1–21) with unspecified details

  • Quantities: not disclosed in provided data; BoQ lists 21 items

  • Estimated value: not disclosed

  • Standards/certifications: not specified in summary data

  • Delivery/installation: based on last delivery order date; option clause governs timing

  • Experience: must meet HPCL techno-commercial criteria (document in tender)

Terms & Conditions

  • 25% quantity variation allowed during/after contract at contracted rates

  • GST-inclusive pricing required; add GST in quoted bid

  • Submit bids only via GEM portal; site visit recommended before quoting

  • Delivery schedule linked to last delivery order date with minimum 30 days

  • Acceptance subject to HPCL techno-commercial criteria

Important Clauses

Payment Terms

GST-inclusive quoted prices; no alternative terms specified in available data

Delivery Schedule

Delivery period begins from the last date of original delivery order; option clause extends based on formula

Penalties/Liquidated Damages

Not explicitly detailed in provided excerpt; adherence to tender terms implied

Bidder Eligibility

  • Must satisfy HPCL techno-commercial criteria

  • GST registration and financial capability demonstrated

  • Ability to quote GST-inclusive prices via GEM portal

Bill of Quantities (BOQ) 21 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
10 Item No 10 For details refer Item no 10 1,400 kg vnmpatrudu 56
20 Item No 20 For details refer Item no 20 1,000 kg vnmpatrudu 56
30 Item No 30 For details refer Item no 30 200 kg vnmpatrudu 56
40 Item No 40 For details refer Item no 40 3,500 kg vnmpatrudu 56
50 Item No 50 For details refer Item no 50 300 kg vnmpatrudu 56
60 Item No 60 For details refer Item no 60 17,200 kg vnmpatrudu 56
70 Item No 70 For details refer Item no 70 2,900 kg vnmpatrudu 56
80 Item No 80 For details refer Item no 80 2,900 kg vnmpatrudu 56
90 Item No 90 For details refer Item no 90 1,100 kg vnmpatrudu 56
100 Item No 100 For details refer Item no 100 2,600 kg vnmpatrudu 56
110 Item No 110 For details refer Item no 110 3,300 kg vnmpatrudu 56
120 Item No 120 For details refer Item no 120 5,800 kg vnmpatrudu 56
130 Item No 130 For details refer Item no 130 9,500 kg vnmpatrudu 56
140 Item No 140 For details refer Item no 140 16,550 kg vnmpatrudu 56
150 Item No 150 For details refer Item no 150 4,100 kg vnmpatrudu 56
160 Item No 160 For details refer Item no 160 1,500 kg vnmpatrudu 56
170 Item No 170 For details refer Item no 170 1,780 kg vnmpatrudu 56
180 Item No 180 For details refer Item no 180 7,380 kg vnmpatrudu 56
190 Item No 190 For details refer Item no 190 3,300 kg vnmpatrudu 56
200 Item No 200 For details refer Item no 200 10,100 kg vnmpatrudu 56
210 Item No 210 For details refer Item no 210 21,760 kg vnmpatrudu 56

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar procurement

4

Financial statements / turnover documentation

5

EMD/Security deposit details (as applicable on full tender)

6

Technical bid documents supporting mode of bidding compliance

7

OEM authorizations or manufacturer credentials (if applicable)

8

Any site-visit acknowledgement or pre-bid query records

Frequently Asked Questions

How to bid in HPCL tender in Visakhapatnam 2025 for multiple items

Bidders must submit via the GEM portal with GST-inclusive pricing, complete all techno-commercial criteria, and attach GST, PAN, experience, and financial documents. Site visit is advised to assess scope. Ensure quotes reflect any 25% quantity variation clause and follow the 'How to Quote' mode exactly as specified.

What documents are required for HPCL Visakhapatnam tender 2025

Submit GST certificate, PAN card, experience certificates for similar work, financial statements, EMD/security documents, technical bid, and OEM authorizations if applicable. Also provide site visit acknowledgement and any pre-bid query records as required by the tender document.

What are the delivery terms for HPCL GEM tender Visakhapatnam

Delivery starts from the last date of the original delivery order; quantity can vary up to 25% at contracted rates. If extended, additional time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum 30 days extension.

Which standards or certifications are required for HPCL procurement

The provided data does not specify item-level standards; bidders should consult the complete tender document for any required certifications. Ensure compliance with HPCL techno-commercial criteria and submit exact qualification documents as outlined.

What is the bidding mode for HPCL Visakhapatnam tender 2025

Bids must be submitted exclusively through the GEM portal. Do not submit via hard copy or email. Follow the 'Mode of Bidding (How to Quote)' instructions exactly to avoid rejection.

When is the HPCL Visakhapatnam tender submission deadline

Specific submission deadlines are not provided in the available data. Bidders should refer to the complete tender document on the GEM portal and monitor notifications for bid submission closing dates.

What is the scope of items for HPCL HBM Visakhapatnam tender 2025

The BoQ lists 21 items (Item No 1 to Item No 210, with gaps in data). Precise item names and quantities are in the full tender attachments; bidders should inspect the complete document and confirm item-specific requirements before quoting.

How to ensure GST-inclusive pricing in HPCL GEM bids

Quote prices inclusive of GST and all taxes; indicate the GST component separately if required by the tender. Verify tax treatment with your finance team and attach GST registration documents to support compliance.

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