GEM

Indian Navy Digital VHF Base / Mobile Transceiver Set Tender Kochi 2025 - MHA QR Compliance

Bid Publish Date

30-Oct-2025, 5:49 pm

Bid End Date

10-Nov-2025, 6:00 pm

Bid Opening Date

10-Nov-2025, 6:30 pm

EMD

₹32,500

Progress

Issue30-Oct-2025, 5:49 pm
AwardPending
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Quantity

5

Bid Type

Two Packet Bid

Key Highlights

  • Positive requirement for EMD ₹32,500 and 1-year warranty
  • Delivery to NAVAL STORE INS GARUDA, KOCHI with installation/commissioning scope
  • Option clause permits up to 25% quantity variation during contract
  • GST compliance responsibility with reimbursement as per actual rates or quoted %, whichever lower
  • OEM warranty certificates required at delivery; dedicated after‑sales service network in India
  • Non‑liquidation/bankruptcy status proof required; service support toll‑free/dedicated line

Categories 1

Tender Overview

The Indian Navy, Department of Military Affairs, seeks supply of Digital VHF Base / Mobile Transceiver Sets in connection with MHA QR compliance, to be delivered to NAVAL STORE INS GARUDA, NAVAL BASE KOCHI. The quoted EMD is ₹32,500 with a 1-year product warranty. The procurement includes installation and commissioning at consignee location, plus post‑sale service support from a dedicated OEM network. The clause on quantity variation allows up to ±25% deflection from bid quantity, with proportional delivery time adjustment. GST guidance is bidder’s responsibility, with reimbursement aligned to actual rates or quoted GST, whichever is lower. Clear acceptance requires OEM warranty certificates at delivery and established Indian service centers for after‑sales support.

Technical Specifications & Requirements

No detailed technical specs are published in the tender data. Key context indicates the item is a Digital VHF Base / Mobile Transceiver Set intended for military communication (MHA QR). The delivery address is fixed at INS Garuda, Naval Base, Kochi. The contract contemplates installation, commissioning and training if included, and expects service continuity support via dedicated telephone channels. The absence of a BOQ implies bidders must interpret the scope from the title and terms and submit a comprehensive technical proposal aligned with VHF transceiver standards and interoperability.

Terms, Conditions & Eligibility

Primary conditions include: EMD ₹32,500; bidder must show non‑liquidation and non‑bankruptcy status; GST obligations apply with actual rate reimbursement; OEM warranty for 1 year, with certificates provided at delivery; established Indian service centers for after‑sales service; delivery/installation at NAVAL STORE INS GARUDA KOCHI; option clause allowing ±25% quantity variation at contracted rates; and mandatory submission of required certificates/documents as per bid terms.

Key Specifications

  • Product: Digital VHF Base / Mobile Transceiver Set

  • Quantity: Not specified in BOQ; delivery quantity subject to ±25% variation

  • Estimated value: Not disclosed

  • Standards: Not specified in tender data; bidders to demonstrate interoperability with MHA QR

  • Delivery location: NAVAL STORE INS GARUDA, NAVAL BASE KOCHI

  • Warranty: 1 year from final acceptance or post‑installation testing

  • After‑sales: OEM service centers in India; dedicated support channel

Terms & Conditions

  • EMD amount: ₹32,500; ensure payment as per tender terms

  • Delivery terms: to INS Garuda, with possible installation/commissioning

  • Warranty: 1 year with OEM certificates at delivery

Important Clauses

Payment Terms

GST handling by bidder; reimbursement aligned to actual rates or quoted GST, whichever is lower

Delivery Schedule

Delivery period linked to last date of original delivery order; option to extend with calculated time based on quantity variation

Penalties/Liquidated Damages

Not explicitly stated; ensure delivery milestones are clearly defined in final contract

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Ability to supply Digital VHF Base / Mobile Transceiver Sets meeting military interoperability

  • Proven service network with India‑based installation, commissioning, and maintenance

  • OEM authorization or authorized channel partner for the transceiver equipment

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar military transceiver deployments

4

Financial statements or proof of financial stability

5

EMD deposit receipt or online transfer confirmation

6

OEM authorization letter / canonical vendor authorization

7

Warranty certificates and after‑sales service details

8

Installation, Commissioning & Training plan (if included) with timelines

Frequently Asked Questions

How to bid for the Digital VHF transceiver tender in Kochi 2025?

To bid, ensure EMD of ₹32,500, provide OEM authorization, GST details, and warranty certificates. Submit non‑liquidation affidavit and after‑sales plan with Indian service centers. Prepare installation/commissioning scope and confirm delivery to NAVAL STORE INS GARUDA KOCHI, along with option clause acceptance.

What documents are required for INS Garuda transceiver bid in Kerala?

Submit GST registration, PAN, financial statements, experience certificates for similar deployments, OEM authorization, and warranty certificates. Include EMD receipt, service‑center details, and deployment/installation plan. Ensure all certificates align with bid terms and any corrigenda.

What are the key delivery terms for the Kochi naval base tender?

Delivery must be at NAVAL STORE INS GARUDA KOCHI. Installation and commissioning are required if in scope. The option clause allows ±25% quantity variation with proportional delivery time, starting from the last date of the original delivery order.

What warranty terms apply to the Digital VHF transceiver supply?

Warranty is 1 year from final acceptance or after installation/testing. OEM warranty certificates must be provided at delivery. The seller must ensure timely servicing and maintenance through established India service centers during the warranty period.

What GST considerations should bidders prepare for in this tender?

Bidders bear GST responsibility with reimbursement based on actual rates or quoted GST, whichever is lower. Ensure GST registration details are included and that invoices reflect compliant GST treatment for government procurement.

What is the role of the option clause in this tender?

The purchaser may increase or decrease quantity by up to 25% at contracted rates. Delivery time extends proportionally, calculated as (Increase/Original) × Original delivery period, with a minimum extension of 30 days.

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