GEM

Indian Coast Guard Digital Hand-held VHF Transceiver Tender Thiruvananthapuram Kerala 2025

Bid Publish Date

28-Oct-2025, 6:18 pm

Bid End Date

18-Nov-2025, 5:00 pm

Bid Opening Date

18-Nov-2025, 5:30 pm

Location

THIRUVANANTHAPURAM , KERALA

Progress

Issue28-Oct-2025, 6:18 pm
AwardPending
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Quantity

3

Bid Type

Two Packet Bid

Categories 1

SATELLITE ACCESS EQUIPMENT

Tender Overview

The Indian Coast Guard, Department of Defence, seeks a digital hand-held VHF transceiver for operations in Thiruvananthapuram, Kerala. Scope includes supply, installation, testing and commissioning, with delivery terms tied to the original order while allowing volume fluctuations up to 25%. The bid anticipates OEM-level deployment with resources capable of installation, configuration, and training (if applicable). The tender underscores that the OEM must maintain a registered office in India for imported products to enable after-sales support. Key differentiators include OEM/authorized reseller participation and adherence to the option clause for quantity adjustments during contract execution. Finances such as annual turnover thresholds and exact bid value are not disclosed in the available data, but turnover authenticity is required via audited statements or CA/certified turnover certificates. The opportunity emphasizes performance and service readiness, with the potential for future extensions within contracted rates.

Technical Specifications & Requirements

  • Product category: digital hand-held VHF transceiver per MHA QR (Q2)
  • Scope: Supply, Installation, Testing, Commissioning; includes configuration and training if applicable
  • Installation/Testing: must be carried out by OEM / OEM Certified resource or OEM authorised Reseller
  • After-sales: OEM registered office in India required for imported products to provide service
  • Compliance: procurement policy supports MSME reservation where applicable; turnover evidence required
  • Documentation: include audited balance sheets or CA/Cost Accountant turnover certificates; online validation for MSME reservation
  • Delivery terms: quantity may vary by up to 25% with calculated delivery extension, minimum 30 days

Terms & Eligibility

  • EMD/purchase terms: not disclosed in available data; bidders must comply with option clause
  • Installation/commissioning by OEM or authorized personnel
  • Turnover: OEM must show minimum average annual turnover over last 3 years; method via audited statements or CA certificate
  • Imported products: OEM must have India registered office for after-sales support
  • MSME reservation: available if bidder is manufacturer and credentials validated; traders excluded
  • Scope: bid price to include all costs for supply, installation, testing and commissioning

Key Specifications

  • Product/service: Digital hand-held VHF transceiver

  • Scope: Supply, Installation, Testing and Commissioning

  • Installation: By OEM/OEM-certified resource or OEM-authorized reseller

  • After-sales: OEM registered office in India for imported products

  • Standards/Compliance: MHA QR (Q2) alignment

  • Warranty/Support: Not explicitly specified in available data

Terms & Conditions

  • Option Clause allows quantity variation up to 25% during contract; delivery time calculated with minimum 30 days

  • Installation/commissioning must be performed by OEM or authorized personnel

  • Turnover evidence required via audited statements or CA certificate; three-year window

Important Clauses

Payment Terms

Not disclosed; bidders must comply with option clause and standard procurement payments per Coast Guard terms

Delivery Schedule

Delivery period adjusts with quantity changes; additional time formula: (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days

Penalties/Liquidated Damages

Not specified in provided data

Bidder Eligibility

  • Manufacturer or OEM with capability to supply digital hand-held VHF transceivers

  • Registered Indian office for imported products and after-sales support

  • Turnover proof for last 3 fiscal years via audited statements or CA certificate

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates demonstrating capability for similar digital hand-held VHF transceivers

4

Audited financial statements for the last 3 years or CA certificate indicating turnover

5

OEM authorization or certificate for OEM-certified resource or OEM-authorized reseller

6

Proof of OEM registered office in India for imported products

7

EMD documentation as per bid terms (amount/alternative) and payment proof

8

Technical bid documents confirming compliance with MHA QR (Q2) and related standards

Frequently Asked Questions

How to bid for the digital hand-held VHF transceiver tender in Thiruvananthapuram?

Bidders must submit GST, PAN, turnover certificates, experience proofs, OEM authorization, and EMD documentation. Ensure OEM-linked installation capability and India-based after-sales support. The bid requires compliance with MHA QR (Q2) and inclusion of supply, installation, testing, and commissioning costs in the bid price.

What documents are required for the VHF transceiver procurement in Kerala?

Required papers include GST registration, PAN, three-year turnover audited statements or CA certificate, OEM authorization for OEM-certified resources, experience certificates, and proof of India-based OEM office for imported items. EMD submission is also necessary as per tender terms.

What are the key technical specs for the VHF transceiver per tender data?

The tender specifies a digital handheld VHF transceiver, scope includes supply, installation, testing and commissioning, and must be installed by OEM or authorized reseller. Compliance with MHA QR (Q2) is required; exact model numbers and frequency ranges are not disclosed in provided data.

When is the delivery window for quantity adjustments in this Coast Guard tender?

The option clause allows up to 25% quantity variation at contract placement and during the currency, with delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

What are the MSME reservation conditions for this procurement in Kerala?

Procurement reserves certain categories for Micro and Small Enterprises whose credentials are online validated. Bidder must be manufacturer to avail reservation; traders are excluded. Valid online Udyog Aadhaar/URC may be required for eligibility.

What confirmatory documents prove turnover compliance for the OEM?

Submit audited balance sheets for relevant years or CA/Cost Accountant certificate showing average turnover over the last three years. If the OEM is less than 3 years old, turnover is calculated from post-constitution years.

What is required for after-sales support of imported VHF transceivers?

An India-based registered office of the OEM or their authorized service entity must be provided, ensuring after-sales service availability, spares, and commissioning support within India.

How is payment terms structured for supply and installation contracts?

The tender mentions standard payment terms and EMD requirements; however, specific payment milestones (e.g., advance, milestone-based) are not disclosed in the available data. Bidders should prepare for typical DPP terms and confirm during final bid submission.

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