GEM

Indian Army Digital Hand-held VHF Transceiver Tender India 2025 - Q2 MHA QR Conformity & 1 Year OEM Warranty

Bid Publish Date

01-Nov-2025, 12:36 pm

Bid End Date

11-Nov-2025, 1:00 pm

Bid Opening Date

11-Nov-2025, 1:30 pm

EMD

₹27,000

Location

HYDERABAD , TELANGANA

Progress

Issue01-Nov-2025, 12:36 pm
AwardPending
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Quantity

12

Bid Type

Two Packet Bid

Categories 1

SATELLITE ACCESS EQUIPMENT

Tender Overview

Organization: Indian Army (Department Of Military Affairs) seeks supply of Digital Hand-held VHF Transceivers conforming to MHA QR (Q2) with baseline features such as minimum channel count and battery duty cycle. EMD: ₹27,000. Estimated value and quantity are not disclosed in the summary but the contract allows up to 25% quantity variation under the option clause. Delivery must align with the option clause framework, with potential extensions. The procurement emphasizes on post-sale support with installation, commissioning and maintenance capabilities within India and requires OEM warranty documentation.

Key differentiators include adherence to specified conformity and performance parameters, mandatory GST handling, and the need for an in-place after-sales network. The tender notes a two-year warranty requests in ATC text, though primary terms specify a 1-year warranty. Bidders should prepare for routine compliance, financial standing checks, and vendor-code creation prerequisites.

Technical Specifications & Requirements

  • Category: Conformity to Technical Requirements/Governing Specifications; Minimum channels; Minimum average battery duty cycle (5/5/90) in hours; Audio distortion parameters for transmitter and receiver.
  • EMD: ₹27,000.
  • Warranty: Primary term 1 year from final acceptance or after installation, with OEM warranty certificates required at delivery; service network within India; after-sales service group for installation, training, troubleshooting, maintenance.
  • ATC/Option Clause: Up to 25% quantity increase/decrease at contracted rates; delivery period adjustable via the option clause with minimum 30 days extension rules.
  • GST/EFT Documentation: Bidders must provide GST details, PAN, cancelled cheque, and certified EFT mandate; GST will be reimbursed per actuals or applicable rate.

Terms, Conditions & Eligibility

  • Warranty: 1-year guarantee; OEM warranty certificates required; 2-year warranty requested in ATC.
  • Delivery & Option Clause: Delivery period adjustable; option to increase/decrease quantity by up to 25%; time extensions follow the prescribed formula.
  • Financial Standing: Bidder must not be under liquidation; provide undertaking of financial stability.
  • Vendor Code Creation: Submit PAN, GSTIN, cancelled cheque, EFT mandate with bid.
  • GST Compliance: GST payable as per actuals or applicable rate; Buyer not responsible for GST variations.
  • No Obsolescence: Products must have at least 5 years residual market life; cannot be end-of-life before this period.
  • Delivery & Installation: Installation, commissioning and training supported; service centers in proximity to consignee locations must be disclosed.

Key Specifications

  • Minimum number of channels: as per tender title (digital hand-held VHF transceiver interoperability requirement)

  • Minimum average battery duty cycle: 5/5/90 hours

  • Audio distortion: transmitter and receiver specified limits (exact values not provided in data)

  • Conformity to Technical Requirements/Governing Specifications: must align with MHA QR (Q2) and related standards

  • Warranty: OEM warranty documentation required; installation, commissioning and after-sales support in India

Terms & Conditions

  • EMD amount: ₹27000; GST handling as per actuals or applicable rate

  • Option clause enabling ±25% quantity variation at contracted rates

  • Delivery period adjustments based on option clause with minimum 30 days extension

  • Bidder to ensure non-obsolescence with 5-year residual market life

  • Warranty: 1 year standard; OEM certificates required at delivery

Important Clauses

Payment Terms

GST payable as per actuals or applicable rates; no responsibility on bidder for GST changes; payment terms not explicitly stated in excerpt

Delivery Schedule

Delivery period subject to option clause; additional time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in provided data; standard government tender LD terms typically apply; ensure OEM warranty and on-site service adherence

Bidder Eligibility

  • Not under liquidation or bankruptcy; undertaking to this effect must be uploaded

  • Non-obsolescence: offered product must have at least 5 years residual market life

  • GSTIN, PAN, EFT mandate and cancelled cheque must be provided with bid

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Conformity Conformity to Technical Requirements/Governing Specifications As per the Qualitative Requirements (QRs) / TDs of "Digital Hand-held VHF Transceiver Set", the same has been prepared and approved by the Ministry of Home Affairs (MHA), Government of India. In reference to the Letter No.: B.V-7/2024-25-C-(VHF)-Q, Dated 2nd June 2025, Issued by Communication & IT Directorate,Central Reserve Police Force (CRPF), East Block-7, Sector-1, R.K. Puram,New Delhi - 110066. (The approved QRs/TDs document has been uploaded on the GeM Portal for reference)
General Minimum Number of Channels 255-300, 300-350, 350-400, 400-450, 450-500
General Minimum average battery duty cycle (5/5/90) (in Hours) 10-15, 15-20, 20-25, 25-30
Transmitter Audio Distortion (%) less than 1, 1-2, 2-3
Receiver Rated Audio Distortion Less than 1, 1-2, 2-3

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

OEM authorization/documents (as applicable)

6

Technical bid documents showing conformity to MHA QR (Q2) standards

7

Warranty certificates from OEM

8

Service center details near consignee destinations

Frequently Asked Questions

How to bid for Indian Army VHF transceiver tender in India 2025

Bidders must submit PAN, GST certificate, cancelled cheque, EFT mandate, OEM authorizations, and technical conformity documents. The tender requires EMD of ₹27,000 and OEM warranty certificates. Ensure compliance with MHA QR (Q2) standards and non-obsolescence of at least 5 years. Delivery plus installation support is expected.

What documents are required for SAR transceiver procurement in India

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization, technical bid showing conformity to MHA QR (Q2), and OEM warranty certificates. Also provide service-center details and evidence of an Indian installation, commissioning, and troubleshooting capability.

What technical standards apply to Indian Army VHF transceivers tender

Tenders require conformity to Governing Specifications under MHA QR (Q2). Ensure the product meets minimum channel count, battery duty cycle (5/5/90 hours), and audio distortion limits for transmitter and receiver. OEM warranty certificates must accompany delivery.

When is quantity variation allowed in Indian Army transceiver contract

The option clause allows +/- up to 25% variation in ordered quantity at contracted rates. Delivery timelines adjust based on quantity changes using the formula with a minimum 30-day extension, starting from the last delivery order date.

What is the EMD amount for the Indian Army hand-held transceiver bid

The Earnest Money Deposit is ₹27,000. Bidders must submit EMD as part of bid; GST and EFT documentation accompany the bid as per terms. Ensure the EMD is made in the prescribed form and channel.

What warranty and after-sales support are required for this procurement

A primary warranty of 1 year from final acceptance or post-installation. OEM warranty certificates must be provided at delivery. The bidder must establish installation, commissioning, training, and maintenance support within India and disclose service centers near consignee locations.

What constitutes non-obsolescence warranty for this transceiver bid

Bidder must guarantee that offered products have at least 5 years residual market life and must not be declared end-of-life by the OEM during this period. This condition protects availability and spare parts for the contract duration.

What is the GST treatment for this Indian Army tender

GST will be reimbursed based on actuals or applicable rates, whichever is lower, subject to the quoted GST percentage. Bidder bears responsibility for GST compliance and documentation; the buyer will reimburse per policy.

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