GEM

South East Central Railway DG Set Tender (Up to 900 KVA) Power Generator Procurement 2025

Bid Publish Date

02-Nov-2025, 5:16 pm

Bid End Date

17-Nov-2025, 5:00 pm

Bid Opening Date

17-Nov-2025, 5:30 pm

EMD

₹37,714

Location

DURG , CHHATTISGARH

Progress

Issue02-Nov-2025, 5:16 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Categories 1

POWER

Tender Overview

The South East Central Railway, under Indian Railways, invites bids for a power generation solution in the form of a DG set up to 900 KVA capacity. The procurement targets a single or multiple units, with an EMD of ₹37,714. Location details point to internal railway divisions in India, with a focus on reliable prime power supply for rail operations. The contract emphasizes OEM authorization, warranty coverage, and post-warranty service, distinguishing it from generic generator procurements. The tender requires strict compliance with bid-specific terms, pre-dispatch inspection, and clear post-sale support commitments, mirroring government procurement rigor and asset maintenance expectations.

Technical Specifications & Requirements

  • Product category: DG set up to 900 KVA (Power Generator) for railway operations
  • EMD: ₹37,714; payment method and variation subject to tender terms
  • Warranty: 30 months from commissioning and proving out of M&P; warranty response time: 3 days to attend warranty complaints
  • OEM authorization: Bid must include bid-specific OEM authorization on company letterhead with signatory details; without it, offer may be rejected
  • Inspection: Pre-dispatch inspection by RITES (as applicable) and post-receipt inspection at consignee site; inspection charges borne by bidder
  • Service & Support: Dedicated toll-free support channel required; OEM should provide spare parts for the expected life of the machine
  • Delivery/Installation: Material delivery to SSE/G, BMY or designated site; terms will follow ATC and tender conditions
  • Documentation: Upload past performance for similar items; IC/Note/Challan, and PO copies for past similar work
  • Other terms: EPG contribution during warranty period (5% of total accepted value) and 30-month warranty; supplier must align with GST norms and A/R processes

Terms, Conditions & Eligibility

  • EMD: ₹37,714; payable per bid terms and conditions
  • Experience/Performance: Past performance data for same/similar item required (POs, challans, and reference notes)
  • Delivery Timelines: Commissioning and proving out of M&P within project-specific schedules; exact timelines to be confirmed in the bid
  • Payment Terms: As per tender ATC; GST and other taxes reimbursed as per actuals or applicable rates
  • Warranty/Support: 30 months warranty; 3-day response for warranty calls; EPG of 5% of total accepted value during warranty
  • OEM/Spare Parts: OEM undertaking for spare parts for machine life; other bidders must provide OEM undertakings
  • Inspection & Acceptance: Pre-dispatch and post-receipt inspections; inspection charges borne by bidder
  • Documentation: Required bid documents include GST registration, PAN, experience certificates, and past performance records
  • Acceptance Criteria: Bid to meet all additional specifications and ATC terms; non-compliance may result in rejection

Key Specifications

  • DG set capacity up to 900 KVA

  • Warranty: 30 months from commissioning

  • Warranty response time: 3 days

  • EPG: 5% of total accepted value

  • Pre-dispatch inspection: RITES

  • Post-receipt inspection at consignee site

  • OEM authorization required; not submitting leads to rejection

  • Delivery to SSE/G, BMY or designated site

Terms & Conditions

  • EMD amount and payment terms defined; GST as actuals or applicable rate

  • OEM bid-specific authorization on company letterhead required

  • Warranty: 30 months with 3-day response; EPG 5%

  • Past performance evidence mandatory for similar items

  • Inspection charges borne by bidder; pre/disptach and post-receipt inspections

Important Clauses

Payment Terms

GST reimbursements as actuals or applicable rates; payments aligned to bid terms

Delivery Schedule

Commissioning and proving out within project timelines; site delivery to SSE/G, BMY

Penalties/Liquidated Damages

Penalties terms to be defined in ATC; LDs may apply for delays per clause

Bidder Eligibility

  • OEM authorization on company letterhead with signatory details

  • Past performance proof for similar DG set procurements

  • Compliance with GST and tax documentation

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Required Documents

1

GST registration certificate

2

PAN card

3

Past performance certificates for similar items

4

Experience certificates and PO copies

5

Financial statements or turnover proof

6

Bid-specific OEM authorization on company letterhead

7

Technical compliance certificates (as applicable)

8

EMD payment document (RTGS/DD/online transfer receipt)

Frequently Asked Questions

How to bid for the DG set tender in SECR 900 KVA

Bidders must submit OEM bid-specific authorization on company letterhead, provide past performance for similar items, and attach EMD ₹37,714. Ensure GST compliance and upload pre-dispatch inspection details (RITES) if applicable; include service support contact details and spare parts undertaking.

What documents are required for railway power generator tender participation

Submit GST certificate, PAN, experience certificates, financial statements, EMD proof, OEM authorization, and past performance records. Also include technical compliance certificates and PO copies for similar DG set supply; ensure bid-specific ATC acceptance.

What are the warranty terms for the 900 KVA DG set tender

Warranty is 30 months from commissioning and proving out of M&P; warranty support response within 3 days; EPG charge of 5% of total accepted value during warranty period.

When is inspection conducted for DG set orders under SECR tender

Inspection is conducted by the nominated agency (RITES) pre-dispatch and post-receipt at consignee site; bidder bears pre-dispatch inspection charges; post-receipt inspection validates acceptance.

What is the EMD amount for the SECR DG set procurement

EMD amount is ₹37,714. It must be submitted as per bid terms (DD/online) and is linked to bid acceptance and potential contract award.

What OEM requirements must bidders meet for railway DG set supply

Bid must include bid-specific OEM authorization on company letterhead with full name, designation, active email, mobile, and company stamp; without this, bid may be rejected.

What delivery location and installation terms apply to SECR DG sets

Delivery to SSE/G, BMY (Mob 9752444540) or designated site; installation and commissioning will follow ATC terms and railway procurement rules; post-install acceptance by consignee site.

What are the past performance requirements for similar items

Provide IC/Note/Challan and PO copies for similar DG set procurements to establish relevant experience; failure to provide past performance may lead to bid rejection.

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