GEM

Uttar Pradesh Jal Nigam Gramin Procurement: Desktop Computers, All-in-One PCs, High End Laptops, Line Interactive UPS Lucknow 2025

Posted

27 Oct 2025, 02:33 pm

Deadline

07 Nov 2025, 03:00 pm

Location

LUCKNOW , UTTAR PRADESH

Latest Corrigendum Available

Progress

Issue27 Oct 2025, 02:33 pm
Corrigendum30 Oct 2025
AwardPending
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Quantity

55

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Key Highlights

  • • Quantity flex: up to 25% increase/decrease during contract vs original bid quantity
  • • Experience criterion: 3 years of govt or PSU supply for similar IT hardware
  • • Mandatory Data Sheets: exact product specifications must match bid items
  • • Malicious Code Certificate required for hardware/software offerings
  • • Products must have at least 4 years residual market life; not OEM-end-of-life
  • • On-site OEM warranty terms and battery warranty for UPS
  • • Delivery schedule tied to last delivery order date with extension calculations

Tender Overview

The procurement is issued by Uttar Pradesh Jal Nigam for multiple IT hardware categories in Lucknow, Uttar Pradesh: Entry and Mid Level Desktop Computers, All-in-One PCs (V2), High End Laptops, Line Interactive UPS with AVR (V2), and Multifunction Machines (MFM) to support government functions. The scope includes OEM-supplied devices with preloaded OS, RAM, SSD/HDD options, monitor availability, and input devices. A 25% quantity option is reserved for adjustments during contract performance, with extension timelines calculated from original orders. The description emphasizes data sheet alignment and non-obsolescence, indicating a technically stringent bid.

Technical Specifications & Requirements

  • Product categories: Desktop Computers, All-in-One PCs (V2), High End Laptops, Line Interactive UPS with AVR (V2), and Multifunction Machines (MFM) (V2)
  • Core specs to expect: processor details, factory pre-loaded OS, RAM size (GB), storage type and capacity (SSD/HDD, GB), monitor availability and screen size (cm/inches), on-site OEM warranty (years), input devices (mouse/keyboard connectivity), memory type and size, display dimensions, ports/connectivity, and printer/scanning capabilities (where applicable)
  • UPS requirements: AVR output variation, minimum guaranteed battery backup time, warranty for batteries, and inverter efficiency metrics
  • Compliance: product data sheets must match offered specs; non-compatibility may lead to bid rejection
  • Delivery and support: terms imply deployment timing from contract start with option to adjust quantities and ensure post-delivery service

Terms, Conditions & Eligibility

  • EMD/financial security: not explicitly stated in data; bidders must satisfy standard govt bid security norms
  • Experience: bidder or OEM must have supplied the same/similar category products to Central/State Govt/PSU for 3 years before bid opening; provide contracts as evidence
  • Data sheets: mandatory upload of product Data Sheet; cross-check with offered specs
  • Market life: offered products must have at least 4 years residual market life; not end-of-life per OEM before that period
  • Compliance certificates: Malicious Code Certificate required; hardware/software should be free of embedded malicious code
  • Financial standing: bidder not under liquidation or bankruptcy; provide an undertaking
  • Delivery: option clause allows quantity change up to 25% during contract and extension rules described; delivery timing governed by original/extended periods

Key Specifications

  • Product categories: Desktop Computers, All-in-One PCs (V2), High End Laptops, Line Interactive UPS with AVR (V2), Multifunction Machines (MFM) (V2)

  • Key hardware specs to capture: Processor number, RAM size (GB), SSD/HDD capacities (GB), display size (inches/cm), monitor availability

  • Operating System: Factory pre-loaded OS with certification

  • Warranty: On-site OEM warranty (years) for desktops/ALL-in-ONE and laptops; battery warranty duration for UPS

  • UPS: AVR output regulation, total harmonic distortion, backup time, inverter efficiency

Terms & Conditions

  • Option Clause: ±25% quantity adjustment during and after contract at contracted rates

  • 3-year govt/PSU supply experience required with contracts for similar hardware

  • Mandatory product Data Sheets and 4-year residual market life

  • Malicious Code Certificate to be uploaded and verified

  • Non-liquidation and sound financial standing required

Important Clauses

Payment Terms

Standard govt terms apply; no explicit percentages provided in data

Delivery Schedule

Delivery period starts from last date of original delivery order; extension rules apply with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated in data; standard govt LD clauses may apply per contract terms

Bidder Eligibility

  • 3 years prior supply experience to govt/PSU for similar IT hardware

  • Not under liquidation or bankruptcy; formal undertaking required

  • Availability of Data Sheets and 4-year residual market life for offered products

Technical Specifications 5 Items

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port
PROCESSOR Computer Type Mid Level
PROCESSOR Processor Number AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher
OPERATING SYSTEM Factory Pre-loaded Operating System by Desktop OEM Window 11 Professional
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) 16, 32 Or higher
STORAGE Type of Storage Installed with the System NVMe-SSD
STORAGE SSD - Storage Capacity (in GB) 500, 512, 1024, 2048 Or higher
STORAGE HDD - Storage Capacity (in GB) 0 as SSD only Installed Or higher
CABINET Cabinet Form Factor SMALL FORM FACTOR (7 to 13 Liters)
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Screen Size (in CMs) 53.1 - 58 (20.91" - 22.83")
WARRANTY On Site OEM Warranty (in Year) 3, 4, 5 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates of similar govt/PSU supply (3 years tracked by contracts)

4

Financial statements and solvency documents

5

EMD/security deposit documentation (as applicable by tender norms)

6

Technical bid documents and OEM authorization (where applicable)

7

Product Data Sheets matched to offered equipment

8

Malicious Code Certificate

Corrigendum Updates

4 Updates
#1

Update

30 Oct 2025
#2

Update

30 Oct 2025
#3

Update

27 Oct 2025
#4

Update

27 Oct 2025

Extended Deadline

07 Nov 2025, 03:00 pm

Opening Date

07 Nov 2025, 03:30 pm

Frequently Asked Questions

How to bid for desktop computer tender in Lucknow 2025?

Bid submissions require GST, PAN, 3-year govt/PSU supply experience, and Data Sheets matching offered specs. Ensure OEM authorization if applicable, upload Malicious Code Certificate, and confirm 4-year market life. Delivery terms follow the option clause up to 25%, with extension rules.

What documents are required for govt IT hardware tender in UP?

Submit GST certificate, PAN, experience contracts showing 3-year govt/PSU supply, financial statements, EMD documentation, technical bid, OEM authorization, and Data Sheets. Include Malicious Code Certificate and bid validity details as per bidder terms.

What are the 3-year govt supply experience criteria for this bid?

Bidders or OEMs must have regularly manufactured and supplied similar category products to govt/PSU entities for at least 3 years before bid opening, supported by contracts showing quantities delivered in each year.

What is the 25% quantity option in this tender?

The purchaser may increase or decrease bid quantity by up to 25% at contract placement and during currency, using contracted rates. Delivery timing extends from the last delivery order date with a minimum 30 days, subject to extended calculations.

Which products require data sheets and OEM verification in UP procurement?

All offered items must have Data Sheets uploaded and cross-verified against the bid. Any mismatch between parameters and tendered specs can lead to bid rejection and require corrective action before award.

What warranty and post-delivery support are expected for UPS equipment?

Line Interactive UPS with AVR requires on-site OEM warranty; battery warranty must be specified separately from delivery date. Verify inverter efficiency, AVR regulation, and backup time as part of technical compliance.

How to ensure products meet residual market life requirements for UP bids?

Offer items must have at least 4 years remaining market life, not declared end-of-life by the OEM. Obtain documentation proving ongoing support, spares availability, and firmware/parts roadmap for the full period.

What happens if delivery timelines exceed the original period?

Extended delivery times follow the option clause calculations, with a minimum of 30 days for increased quantities. Ensure alignment with last delivery date and notify about any extensions as per contract terms.

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