GEM

Institute Of Co-operative And Corporate Management Research & Training Lucknow All-in-One PC & MFM Tender Lucknow UP 2025 IS 550 Compliant

Posted

25 Oct 2025, 02:09 pm

Deadline

05 Nov 2025, 05:00 pm

EMD

₹22,600

Location

LUCKNOW , UTTAR PRADESH

Progress

Issue25 Oct 2025, 02:09 pm
AwardPending
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Quantity

20

Category

All in One PC (V2)

Bid Type

Two Packet Bid

Key Highlights

  • • OEM certification and factory preloaded operating system required
  • • EMD ₹22,600; 25% quantity variation allowed during contract
  • • 3 years govt procurement experience with relevant contracts
  • • Data Sheet alignment mandatory; mismatches trigger rejection
  • • Malicious Code Certificate and Manufacturer Authorization mandatory
  • • Delivery terms linked to last delivery date; extended time calculations
  • • Pre-approved printing, scanning, and connectivity specifications

Categories 1

MACHINE

Tender Overview

The Institute Of Co-operative And Corporate Management Research & Training Lucknow invites bids for an All-in-One PC (V2) and a Multifunction Machine (MFM) (V2) under the Uttar Pradesh Cooperative Department. The project budget is not disclosed; an EMD of ₹22,600 applies. The tender requires a detailed product Data Sheet, OEM authorization, and a Malicious Code Certificate. A key clause allows a 25% quantity variation with contracted rates. Experience in supplying similar government products for at least 3 years is mandatory, with prior Central or State Govt contracts to be demonstrated. This procurement emphasizes hardware-software integrity, OEM support, and adherence to specified standards. The presence of preloaded operating systems and factory certification is essential, alongside verification of RAM, storage, and printing capabilities.

Technical Specifications & Requirements

  • Product types: All-in-One PC (V2) and Multifunction Machine (MFM) (V2)
  • Key specs to confirm: Processor number, RAM type and size (GB), Storage type and capacity (GB), Display size (inches), Number of ports, Original document feeder (for scanning/copying), and Connectivity
  • Printing: Print technology, Print speed (ISO/IEC 24734, A4 Mono/Color, A3 Mono/Color), Auto duplexing
  • OS: Factory preloaded with certification; ensure compliance with specified standards
  • Compliance: Data Sheet alignment with offered hardware; ensure OEM authorization if using distributors; include Malicious Code Certificate and verification of non-malicious embedded code
  • EMD and delivery: EMD ₹22,600; terms include supplier must meet data sheet matching and delivery as per contract terms
  • Security and warranty: Ensure compliance with security and warranty commitments described in terms and conditions

Terms, Conditions & Eligibility

  • EMD: ₹22,600; payable as specified in tender terms
  • Experience: Minimum 3 years of supplying same/similar category products to Central/State Govt or PSUs; provide contract copies
  • Data Sheet: Upload Data Sheet matching exact product specs; mismatches may lead to rejection
  • Malicious Code Certificate: Certify no embedded malicious code; breach consequences specified
  • Manufacturer Authorization: If bidding with Authorized Distributor, provide MA/authorization certificate
  • Delivery terms: Flexible quantity up to 25% more/less with original rates; delivery period computed from last order date; minimum 30 days extended period; adhere to option clause
  • Documents: GST, PAN, experience certificates, financials, EMD submission, OEM authorizations, technical bid documents
  • Warranty/Support: Ensure post-sale support terms; penalties for non-compliance may apply

Key Specifications

  • All-in-One PC (V2) - processor details, RAM type, RAM size in GB, storage type and capacity in GB, display size in inches, number of ports, OS preloaded with certification, and stand type

  • Multifunction Machine (MFM) (V2) - printing technology, print speeds (A4 Mono/Color, A3 Mono/Color per ISO/IEC 24734), auto duplex capability, original document feeder type, number of main paper trays, connectivity

  • Power, warranty, and service level expectations aligned to government procurement standards; must meet OEM data sheet and be IS/industry standard compliant

  • Delivery schedule aligned with option clause; delivery period calculation using (additional quantity/original quantity) × original delivery period with minimum 30 days

Terms & Conditions

  • Option clause allowing ±25% quantity changes at contracted rates

  • Mandatory Data Sheet alignment and Malicious Code certificate

  • 3 years govt procurement experience with support contracts

Important Clauses

Payment Terms

EMD at ₹22,600; payments as per contract terms; no specifics provided beyond standard govt practice

Delivery Schedule

Delivery period starts from the last date of original delivery order; extended delivery for option clause; minimum 30 days for additional time

Penalties/Liquidated Damages

Penalties/LD terms to be specified in the final contract; non-compliance with data sheet or malicious code certificate may trigger consequences

Bidder Eligibility

  • Must have prior govt/PSU procurement experience for 3+ years

  • Not under liquidation or bankruptcy; provide undertaking

  • Must upload OEM authorization if bidding via distributor

Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
Description Description of store All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty
Description Processor Number Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher
Input Devices Mouse Connectivity Wired, Wireless Or higher
Input Devices Keyboard Connectivity Wired, Wireless Or higher
Operating System Operating System (Factory Preloaded with Certification) Windows 11 Professional
Memory Type of RAM DDR5 Or higher
Memory RAM Size (GB) 16
Storage Type of Storage Installed with the System NVMe SSD
Storage Storage Capacity (in GB) 1024
Display Display Size - Diagonal (in Inches) 58.1 - 63 (22.87" - 24.8")
Ports Number of Ports 1-HDMI, 1-DP, 1-USB TYPE C, Universal Audio Jack, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 1-USB 3.1 Gen 1 TYPE C
Generic Stand Height Adjustable

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates from Govt/PSU suppliers (3 years)

4

Contract copies for similar products

5

Data Sheet of offered products

6

OEM authorizations or Manufacturer Authorization

7

Malicious Code Certificate

8

EMD submission document (₹22,600)

Frequently Asked Questions

How to bid for All-in-One PC and MFM tender in Lucknow?

To bid for this procurement, suppliers must meet 3+ years govt procurement experience, provide OEM authorization, submit a Data Sheet aligned to the offered model, and include a Malicious Code Certificate. Ensure EMD ₹22,600 is deposited and that delivery terms follow the 25% quantity variation clause.

What documents are required for Uttar Pradesh cooperative procurement?

Submit GST certificate, PAN card, 3+ years govt/PSU experience contracts, financial statements, OEM authorization, Data Sheet, Malicious Code Certificate, and EMD ₹22,600. Ensure copies of work orders show year-on-year supply to verify sustained capability.

What are the exact delivery terms for the UP tender?

Delivery starts from the last date of the original order; if the option clause is exercised, extended time is calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days. All shipments must meet OEM specs.

What is the required Malicious Code Certification for this bid?

Bidders must certify that the hardware and software do not contain embedded malicious code that could disable functions, cause damage, or exfiltrate data. A breach may lead to contract termination and liability for damages.

Which standards or certifications must the preloaded OS meet for Lucknow procurement?

The operating system must be factory preloaded with certification; ensure compatibility with the offered hardware, and provide documentation proving validation and compliance with government ICT standards.

What is the role of Data Sheet verification in this tender?

The Data Sheet must exactly match the offered hardware specifications; any unexplained mismatch risks bid rejection. Attach the Data Sheet with all listed parameters such as RAM, storage, display, and connectivity.

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