Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for a broad frame and FPV equipment procurement in PoONCH, Jammu & Kashmir (postal code 185101). The LOI covers a diverse product category including Frame, Flight Stack, Motors, GPS, Camera, VTX, Receiver, Propellers, Battery, FPV Goggles, Battery Charger, Drop Mechanism, VRX, Remote Controller, Communication Module, Portable Hard Case, cables/connectors and related accessories. The BOQ lists 17 items but specifies no unit quantities or estimated value. Bid documents require company GST, PAN, cancelled cheque, and EFT mandate for Vendor Code creation. An option clause allows a 50% quantity variation at contract award and during the contract with corresponding delivery time recalculation.
Key differentiator: Indian Army’s emphasis on compliance with OEM support for imported products and post-award advance sample approvals to ensure bulk manufacturing aligns with approved standards. The tender emphasizes vendor eligibility and compliance through the defined documentary prerequisites and sample-approval workflow, shaping supplier selection around capability to sustain supply at scale.
Unique aspects: strong emphasis on after-sales OEM support in India for imported items, and a formal advance-sample approval process that can affect delivery timelines if approvals are delayed. The 50% option clause offers procurement flexibility during contract execution.
Technical Specifications & Requirements
- No explicit technical specifications are provided in the published data.
- The tender scope includes a wide range of FPV and allied accessories as listed in the Category, including Frames, Flight Stacks, Motors, GPS, Camera, VTX, Receivers, Propellers, Batteries, FPV Goggles, Battery Chargers, Drop Mechanisms, VRX, Remote Controllers, Communication Modules, Portable Hard Cases, and related cables/connectors.
- Mandated documentary prerequisites for Bidder Code Creation include: PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate validated by the bank. OEM requirements state that imported products must have an India-based OEM or Authorized Seller with a registered service presence.
- An advance sample approval process is specified: two samples within 5 days of award; approval or modification list within 5 days; supply must conform to approved sample; delays in buyer approval extend the delivery period without LD.
- The option clause allows a maximum 50% increase in ordered quantity at contracted rates and provides a formula for calculating extended delivery time, with a minimum extension of 30 days.
Terms, Conditions & Eligibility
- EMD: Not specified in the provided data; bidders must comply with standard tender EMD practices per the buyer terms.
- Delivery: Delivery period can be extended by the option clause; period recalculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; extended delivery may be capped by the original delivery period.
- Payment: Payment terms not explicitly specified; sample approval process may impact schedule and LD if delays occur.
- Documentation: Submit PAN, GSTIN, Cancelled Cheque, EFT Mandate; OEM/Authorized Seller proof for imported items; technical compliance certificates may be required.
- Compliance: Import products require India-based after-sales service; vendor code creation is a prerequisite to bid submission.
- Quantity: 50% variation allowed during contract; 50% variation during order execution subject to contracted rates.
- Sample/Quality: Two advance samples due within 5 days of award; non-conformity may trigger fresh samples or contract termination.
- Penalties: Not explicitly stated; LDs may apply per standard contract terms if delays occur due to buyer approvals.
