GEM

Directorate Of Collegiate Education Kerala Facility Management Services Tender 2025 IT Equipment Installation & Consumables

Posted

25 Oct 2025, 10:42 am

Deadline

04 Nov 2025, 11:00 am

Location

PALAKKAD , KERALA

Progress

Issue25 Oct 2025, 10:42 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Not specified in available data
  • • Technical standards/certifications: Not specified in data; verify in ATC
  • • Special clauses: 25% quantity/duration variation allowed
  • • Eligibility: No explicit years/turnover stated in excerpt; consult ATC
  • • Warranty/AMC: Not described here; check ATC
  • • Penalties/LD: Not detailed in provided data; check ATC
  • • Delivery/Installation: IT equipment installation with consumables included
  • • Unique conditions: Lump-sum FM with IT installation scope in Kerala

Categories 4

OTHER SERVICE SERVICES TERMINAL COMPLEX FACILITY MANAGEMENT

Tender Overview

The Directorate Of Collegiate Education, under the Kerala Higher Education Department, invites a lump-sum facility management services contract for installation of IT equipment, with consumables provided by the service provider and included in contract cost. The procurement location is Kerala, with no BOQ items listed, indicating a broad scope of services under a commercial arrangement. The contract accommodates a flexible quantity or duration variance of up to 25% at contract issuance and thereafter, requiring acceptance of revised scope by bidders. This tender emphasizes integrated FM and IT installation support within a government education framework, with a single-scope approach typical of state-level procurement in Kerala.

Technical Specifications & Requirements

  • Category: Facility Management Services (Lump Sum) plus Installation of IT Equipment; consumables included in contract cost
  • Delivery/Execution Context: Service provider handles installation work and ongoing consumable supply tied to the contract
  • ATC/Additional Terms: Buyer has option to modify contract quantity/duration by up to 25%; entry into revised terms requires bidder acceptance
  • Document Note: No explicit BOQ data; no itemized technical specs published in the provided excerpt; ATC document linked for further terms
  • Targeted Compliance: Align with standard FM practices for educational institutions in Kerala; monitor delivery/install milestones under Lump Sum arrangement

Terms, Conditions & Eligibility

  • EMD: Not specified in the provided data (verify in ATC document)
  • Contractual Flexibility: Quantity/duration may change up to 25% before issue and remain adjustable after award
  • Consumables: Supplied by contractor and included in contract cost
  • Jurisdiction: Kerala government procurement framework; education sector facilities
  • Documentation: Ensure submission per ATC terms; no explicit BOQ or technical specification data available here
  • ATC Review: Bidder to view uploaded ATC document for complete compliance requirements

Key Specifications

  • Product/Service names: Facility Management Services, Installation of IT Equipment

  • Quantities/Value: Not disclosed (BOQ shows 0 items); lump-sum contract

  • EMD/Estimated value: Not specified in excerpt; confirm in ATC

  • Experience: Not listed here; verify in ATC

  • Quality/Compliance: Standards not detailed in provided data; ATC will specify

Terms & Conditions

  • 25% contract quantity/duration variation allowed

  • Consumables included in contract cost

  • Delivery/installation of IT equipment under FM contract

  • ATC document governs submission requirements and compliance

Important Clauses

Payment Terms

Not disclosed in the provided data; verify in ATC

Delivery Schedule

Not disclosed; confirm milestones in ATC

Penalties/Liquidated Damages

Not specified; assess in ATC terms

Bidder Eligibility

  • Eligibility criteria to be detailed in ATC

  • Prior experience in facility management and IT installation preferred

  • Financial stability evidenced by recent financial statements

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar FM/IT installation projects

4

Financial statements or turn-over proof

5

EMD/Security deposit documents (as specified in ATC)

6

Technical bid/compliance documents

7

OEM authorizations or product/brand approvals if required

8

Any specific ATC-specified documents

Frequently Asked Questions

How to bid for facility management and IT installation tender in Kerala?

Bidders should review the ATC document for complete submission requirements, ensure GST and PAN are active, provide prior FM/IT installation experience, and submit a technically compliant proposal under a lump-sum contract. Verify consumable inclusion and the 25% variation clause before submission.

What documents are required for Kerala FM IT installation tender submission?

Submit GST certificate, PAN card, experience certificates for similar projects, financial statements, EMD documents as per ATC, technical bid documents, and OEM authorizations if applicable; ensure alignment with ATC-specified format and deadlines.

What is the scope of consumables in this Kerala procurement?

Consumables are provided by the service provider and included in the contract cost, eliminating separate procurement for consumables and ensuring integrated service delivery under the lump-sum FM contract.

Are there any standards or certifications mentioned for this tender in Kerala?

Standards and certifications are not listed in the provided excerpt; bidders must consult the ATC document to confirm IS, ISO, or other compliance requirements for IT installation and facility management.

When can contract quantity or duration be revised for this Kerala tender?

The buyer allows up to 25% variation in contract quantity or duration before issue, and the awarded contract may reflect similar adjustments with bidder acceptance of revised terms.

What is the delivery/installation expectation for IT equipment in this tender?

The contract covers installation of IT equipment under a lump-sum FM arrangement; detailed milestones and installation specs will be specified in the ATC, requiring timely delivery and coordinated installation within Kerala facilities.

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